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Enterprise Pharmacy Inventory and Distribution Coordinator
4 months ago
Responsible for managing, packaging, & distribution of pharmaceuticals. Coordinates receipt of orders, scheduling of prepacking, & outbound shipments or deliveries. The Inventory & Distribution Coordinator will work independently with oversight of a pharmacy manager or pharmacist as needed. They will be responsible for performing pharmacy related functions in compliance with departmental policies and procedures that provide optimal pharmaceutical care.
MINIMUM QUALIFICATIONS:
EDUCATION, EXPERIENCE, CERTIFICATION, AND/OR LICENSURE:
1. High school diploma or Equivalent.
2. One of the following:
One (1) year of Pharmacy Technician or healthcare related experience AND
- Be Nationally certified (PTCB or EXCPT)
- Registered with the WV Board of Pharmacy as a Pharmacy Technician upon hire
OR
Three (3) years Pharmacy Technician or healthcare related experience AND
- Nationally certified (PTCB or EXCPT) within 15 months of hire AND
- Registered with the WV Board of Pharmacy within 15 months of hire.
- Registered with the WV Board of Pharmacy as a Pharmacy Technician trainee upon hire
3. Must complete job specific competencies or obtain specialty certification within 90 days of hire.
PREFERRED QUALIFICATIONS:
EDUCATION, CERTIFICATION, AND/OR LICENSURE:
1. Associates degree OR Post high school education in a science field of study OR graduate of a pharmacy technician training program.
2. Previous experience in supply chain or inventory management.
CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.
1. Follows established procedures concerning quality assurance and hazardous drug management. Assures compliance with national standards and regulatory requirements.
2. Schedules site deliveries as needed. Assures safe, effective distribution and quality of medications.
3. Assists with identifying all warehouse function needs of system facilities.
4. Contacts wholesalers or manufacturers for requested product tracking.
5. Maintains inventory & invoice records in a timely and complete manner.
6. Assists the pharmacist with the process of packaging and labeling of medications.
7. Calculates quantities needing prepacked for each facility and for warehouse inventory, maintaining appropriate packaging logs.
8. Provides storage information and other required medication guides with each delivery.
9. Maintains proper storage of medications (i.e. security, temperature controlled items, etc.).
10. Demonstrates the knowledge and skills necessary to communicate to all customers.
11. Works with other coordinators, pharmacists, and managers to develop and attain quarterly objectives.
12. Communicates problems hindering workflow to management in a timely manner.
13. Assists in the training of warehouse staff.
14. Completes delivery fee calculations. Accurately identifies anticipated charges for expedited delivery needs.
15. Maintains appropriate inventory levels in all areas of focus to include warehouse, clinics, packaging, and others as assigned.
16. Coordinates routine rotation of stock in all areas of focus to include warehouse, clinics, packaging, and others as assigned.
17. Manages recall alerts including communication to all impacted facilities & collection of recalled products.
18. Assists manager & peers with routine inventory optimization evaluations.
19. Delivers medications to assigned locations & provides inventory services such as stocking, stock rotation, & inventory level maintenance.
20. Coordinates expired medication returns with reverse distributor.
21. Assists purchasing coordinators, managers, and operational pharmacists with managing shortage allotments.
22. Performs required DSCSA functions as assigned.
23. Assists with annual physical inventory functions as assigned.
PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. While performing the duties of this position, the employee is required to walk and stand or sit for long periods of time.
2. Must be able to lift 30 pounds and must be able to push 50 pounds.
3. Dexterity required to finger, handle, and reach.
SKILLS AND ABILITIES:
1. Must be able to use computers and software applications.
2. Knowledge of drugs, drugs dosing, side effects, indications, contraindications, and proper administration preferred.
3. Knowledge of rules, policies and regulations related to the disbursal of pharmaceutical drugs preferred.
4. Must be able to work accurately, efficiently, and safely in a fast-paced environment.
5. Must be polite and respectful when communicating with staff, physicians, patients, and families. Must approach interpersonal relations in a positive manner.
6. Must demonstrate flexibility to meet the needs of department or hospital in regard to changes in work volume, planned change, scheduling changes and emergency call-backs (i.e. weather or disaster).
7. Must be able to communicate effectively verbally and in writing and place high emphasis on customer service.
Additional Job Description:
Scheduled Weekly Hours:
40
Shift:
Exempt/Non-Exempt:
United States of America (Non-Exempt)
Company:
SYSTEM West Virginia University Health System
Cost Center:
256 SYSTEM Enterprise Pharmacy Solutions
Address:
781 Chestnut Ridge Road
Morgantown
West Virginia
WVU Medicine is proud to be an Equal Opportunity employer. We value diversity among our workforce and invite applications from all qualified applicants regardless of race, ethnicity, culture, gender, sexual orientation, sexual identity, gender identity and expression, socioeconomic status, language, national origin, religious affiliation, spiritual practice, age, mental and physical ability/disability or Veteran status.
