Attendance Secretary

Position: Attendance Secretary

Term: Full-Time/ 10 Month

Classification: Classified/Non-exempt

Location:

Qualifications:

• High school graduate;
• Some post-secondary coursework in business or related field, preferred;
• 1-3 years clerical experience in a school setting, preferred;
• Equivalent combination of education and experience considered

Supervisory: No

Reports to: Building Principal

Code:

Job Code:

Job Summary: The attendance secretary will be responsible for ensuring accurate attendance accounting for Joplin High School students; will provide general clerical support, information, and/or direction as may be assigned; will resolve attendance related issues; will convey attendance and attendance related discipline information to appropriate parties; and will perform other duties as assigned by building administrators. This position requires a high degree of friendly customer service whether on the telephone, speaking with students, parents, coworkers or administrators.

General Expectations

• Supports the mission of Joplin Schools.
• Supports the value of education.
• Become familiar with, enforce, and follow all applicable Board policies and regulations, administrative procedures, other directions given by district administrators and supervisors, and state and federal laws.
• Properly supervise students at all times, if applicable to essential job functions.
• Obey all safety rules, including rules protecting the safety and welfare of students.
• Care for, properly use, and protect school property.
• Maintain courteous and professional relationships with students, parents/guardians, other district employees and the public.
• Communicate effectively with supervisors, department staff, all members of the school district, and community as required.
• Provides excellence in customer service both internally and externally.
• Complies with privacy rights and safeguards confidential and/or sensitive information pertaining to staff and students.
• Reacts to change productively and receive and transmit constructive criticism as it relates to job duties.
• Actively participate in professional development and obtain skills and information necessary to effectively perform job duties.
• Conduct all official business in a professional and timely manner, utilizing district technology resources.
• Arrive to work and leave work at the time specified by supervisors and attend all required meetings pertinent to the position.
• Maintains accurate records and filing systems for accountability and audit purposes as required by law and Board policy.
• Solve practical problems utilizing math functions as needed to complete job duties.
• Read and interpret documents such as work orders, safety rules, and handbooks and apply to job duties.

Essential Functions:

• Communicate with students, teachers, parents, district employees, etc. (e.g., courtesy calls to parents, homework request, attendance history, parent letters, passes to students, etc.) for the purpose of resolving problems.
• Greet students, parents, teachers and administrators; assess the nature of the visit, assist visitors directly or direct then to the appropriate person.
• Receive, transcribe, and deliver messages to students and staff when necessary.
• Control student entry and exit from campus during school hours (e.g. generating admission slips, late notices, class release forms, etc.) for the purpose of ensuring accurate student attendance reporting.
• Track attendance for all field trips and activity trips (i.e. band, choir, debate, etc.).
• Oversee five and ten day attendance letters (to parents, truancy officer, juvenile office, etc.)
• Receive and file notes regarding student appointments and past and pre-arranged absences. Call parents to verify notes when necessary.
• Communicate pertinent information with Jasper County and Newton County Juvenile Offices, Division of Youth Services, Division of Family Services, and other agencies regarding placement of students, truancy, discipline, etc.
• Assist with passwords for PowerSchool Parent Portal and student log-ins.
• Answer and screen incoming phone calls, forward calls to appropriate person, and take messages regarding excuse for absences, parent inquiries, etc.
• Compile daily attendance summary for principals with all student absences.
• Assist the assistant principals and guidance department with beginning and year-end procedures.
• Assist the assistant principals in organizing and communicating homebound assignments to staff and students.
• Perform other duties as requested by all principals.

Physical Demands

While performing the duties of this job, the employee is regularly required to walk and talk or hear. The employee frequently is required to stand or sit. Specific vision abilities required by this job include close vision, distance vision, and depth perception.

Attendance

Regular and consistent attendance is an essential function of this position.

The work conditions and environment described here are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Conditions and Environment

The work environment is consistent with a typical office environment.

Note: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

---