Executive Administrative Assistant

1 week ago


Farmington Hills, United States Hitachi Full time
Location:
Farmington Hills, Michigan, United States

Job ID:
R0065651

Date Posted:
2024-11-08

Company Name:
HITACHI ASTEMO AMERICAS, INC.

Profession (Job Category):
Administration & Facilities

Job Schedule:
Full time

Remote:
No

Job Description:

Summary:

The position is primarily responsible for maximizing the Head of the Americas Region's time and promoting a positive company image. Additionally, this position acts as a liaison between the Region Head and other company leaders, departments, team members and customers. This position is also responsible for providing administrative support and performing a wide range of administrative and clerical functions in a timely manner consistent with corporate policy and legal guidelines.

Job Responsibilities:
  • Professionally represent the executive when greeting guests, organizing company events, reviewing correspondence and responding to inquiries.
  • Acts as the point of contact among executives, employees, clients and other external partners.
  • Maintains effective daily operations and makes suggestions for process improvements when necessary.
  • Manages information flow in a timely and accurate manner.
  • Manages executives' calendars and schedules meetings.
  • Plans & coordinates company events, executive travel, and meetings.
  • Formats information for internal and external communication - memos, emails, presentations, reports.
  • Develops itineraries and agendas including scheduling flights, arranging other transportation and book accommodations.
  • Completes special projects as assigned by the executive. May include creative problem solving, progress oversight, working with multiple company departments and extensive company research.
  • Actively seeks to improve professional skill set and capabilities through active engagement in industry status, partaking in educational opportunities and membership in relevant professional organizations.
  • Ensures legal compliance in all responsible tasks within the department.
Qualifications:

Knowledge, skills & abilities:
  • Exceptional customer service skills and the ability to work with all levels of staff required.
  • Excellent MS Office knowledge
  • Ability to use discretion and maintain confidentiality as required.
  • Outstanding organizational and time management skills
  • Excellent interpersonal, organizational, verbal and written communication skills required.
  • Detail- and deadline-oriented multitasker
  • Ability to make strong decisions under pressure.
  • This position performs job duties in an ethical and professional manner.


Education: High school graduate or equivalent required. Bachelor's degree and/or professional certification preferred.

Experience: 7+ years prior work experience as an executive or administrative assistant, or similar role.

Working conditions: Physical Demands: Required to sit or stand for long periods of time. The employee may occasionally lift and/or move up to 25 pounds.

Travel: Domestic and international may be required as needed.

Equal Opportunity Employer (EOE)-Females/Minorities/Protected Veterans/Individuals with Disabilities

If you need a reasonable accommodation to apply for a job at Hitachi, please send the nature of request and contact information.. Queries other than accommodation requests will not be responded to.

Equal Opportunity Employer (EOE)-Females/Minorities/Protected Veterans/Individuals with Disabilities

If you need a reasonable accommodation to apply for a job at Hitachi, please send the nature of request and contact information to jobs@hitachi-automotive.us. Queries other than accommodation requests will not be responded to.

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