Enterprise Project Manager

3 weeks ago

Delray Beach, United States Florida Cancer Specialists Full time
Date Posted:
2024-11-01
Country:
United States of America
Location:
Florida - Remote

WHY JOIN FCS

At Florida Cancer Specialists & Research Institute, we believe our people are our strength and we invest in them. In addition to having a positive impact on the people and communities we serve, associates benefit from significant professional opportunities, career advancement, training and competitive wages.

Offering competitive salaries and comprehensive benefits packages to include tuition reimbursement, 401-K match, pet and legal insurance.

A LITTLE BIT ABOUT FCS

Since 1984, Florida Cancer Specialists & Research Institute & Research Institute (FCS) has built a national reputation for excellence. With over 250 physicians, 220 nurse practitioners and physician assistants and nearly 100 locations in our network. Utilizing innovative clinical research, cutting-edge technologies, and advanced treatments, we are committed to providing world-class cancer care. We are recognized by the American Society of Clinical Oncology (ASCO) with a national Clinical Trials Participation Award, FCS offers patients access to more clinical trials than any private oncology practice in Florida. Our patients have access to ground-breaking therapies, in a community setting, and may participate in national clinical research studies of drugs and treatment protocols. In the past five years, the majority of new cancer drugs approved for use in the U.S. were studied in clinical trials with FCS participation prior to approval.

Through our partnership with Sarah Cannon, we are one of the largest clinical research organizations in the United States. Often, FCS leads the nation in initiating research studies and offering ground-breaking new therapies to patients.

Come join us today

Summary:

The Senior Enterprise Project Manager oversees complex, high-impact projects across the healthcare organization, ensuring alignment with strategic goals, operational efficiency, and regulatory compliance. In addition to leading enterprise-wide initiatives, this role is responsible for the integration of medical practices into the healthcare organization. The Project Manager ensures successful execution of all projects, with a focus on enhancing patient care, streamlining operations, and optimizing healthcare IT systems. This role works closely with executive leadership, clinical teams, IT, and external partners to deliver seamless project outcomes, including practice integration efforts.

PRIMARY TASKS AND RESPONSIBILITIES:

Enterprise-Wide Project Planning & Execution:
  • Lead large-scale, cross-functional projects, including system implementations, operational improvements, and strategic initiatives that span the entire organization.
  • Develop detailed project plans that outline timelines, budgets, resource allocations, and risk assessments.
  • Ensure project objectives align with organizational goals and that projects are delivered on time and within scope.
  • Monitor project progress, adjusting plans as necessary to address evolving needs, risks, or resource constraints.
  • Coordinate with various departments, including clinical operations, IT, finance, HR, and compliance, to ensure enterprise-wide projects are executed smoothly.
Practice Integration:
  • Oversee the integration of newly acquired or merged medical practices into the organization, ensuring alignment with existing operations, clinical workflows, and healthcare IT systems.
  • Facilitate the onboarding of new practices, including integrating practice management systems, EHR/EMR platforms, billing, scheduling, and other administrative processes.
  • Ensure that operational, clinical, and cultural elements of the practice are aligned with the organization's mission and standards.
  • Work with HR to manage staff integration, including credentialing, role alignment, and training for new and existing employees.
  • Ensure that all practice data, including patient records, billing, and financial information, are transferred securely and in compliance with HIPAA and other regulatory requirements.
Stakeholder Engagement & Communication:
  • Serve as the primary liaison between the project team and senior leadership, regularly reporting on project status, risks, and outcomes.
  • Engage with stakeholders across the enterprise, ensuring that their needs are reflected in project goals and that they are kept informed throughout the project lifecycle.
  • Collaborate with clinical leaders, practice managers, and administrative staff from integrated practices to ensure alignment and buy-in during the integration process.
  • Prepare presentations, reports, and updates for executive leadership on the progress and impact of enterprise-wide projects and practice integrations.
Change Management:
  • Lead organizational change management efforts for both enterprise projects and practice integration initiatives, ensuring smooth transitions and minimizing disruptions.
  • Develop change management strategies to support staff during the transition to new systems, workflows, or operational processes.
  • Ensure comprehensive training and communication plans are in place to prepare staff for changes resulting from project or integration efforts.
Risk & Compliance Management:
  • Identify project risks, including those related to practice integration, and develop mitigation strategies to minimize potential impacts on the organization.
  • Ensure that all projects comply with healthcare regulations, including HIPAA, CMS, and Joint Commission standards.
  • Maintain detailed project documentation to support regulatory audits, compliance reviews, and organizational reporting requirements.
Vendor & Contract Management:
  • Manage relationships with vendors and external service providers, ensuring they deliver on contracts, particularly for systems or services required during enterprise projects or practice integrations.
  • Oversee contract negotiations and performance management for third-party vendors involved in IT system implementations or integration activities.
EDUCATION/CERTIFICATIONS & LICENSES:
  • Bachelor's degree in healthcare administration, business management, project management, or a related field.
  • PMP, CAPM, or other project management certification required.
EXPERIENCE:
  • Minimum of 7-10 years of project management experience, with a focus on enterprise-wide healthcare projects and practice integration.
  • Proven experience managing large-scale system implementations, mergers, or practice integrations.
  • Experience with healthcare IT systems, including EHR/EMR platforms and practice management systems, is highly preferred.
KNOWLEDGE/SKILLS/ABILITIES:

Enterprise Project Management Expertise:
  • Proven experience managing large-scale, complex projects across multiple departments in a healthcare setting.
  • Expertise in project management methodologies (Agile, Scrum, Waterfall) and tools such as MS Project, JIRA, or equivalent.
  • Strong ability to manage resources, timelines, and budgets for high-impact projects.
Practice Integration Expertise:
  • Experience managing the integration of medical practices, including clinical, operational, and administrative functions.
  • Knowledge of healthcare IT systems (EHR/EMR, billing, scheduling) and the ability to oversee their integration into the broader organizational framework.
  • Familiarity with regulatory requirements impacting practice integration, including data exchange standards and compliance with healthcare laws.
Healthcare Industry Knowledge:
  • In-depth understanding of healthcare operations, clinical workflows, and regulatory requirements.
  • Strong knowledge of healthcare IT systems and their role in patient care, billing, and practice management.
  • Familiarity with payer systems, credentialing, and healthcare compliance standards.
Leadership & Change Management:
  • Ability to lead cross-functional teams, manage stakeholders, and guide projects to successful completion.
  • Strong experience in organizational change management, particularly in integrating practices and aligning them with enterprise-wide processes.
  • Skilled in conflict resolution, negotiation, and leading through change in a healthcare environment.
Communication & Collaboration:
  • Excellent written and verbal communication skills, capable of engaging stakeholders across all levels of the organization.
  • Strong interpersonal skills with the ability to build relationships and facilitate collaboration between departments, newly integrated practices, and external partners.
  • Ability to present complex information clearly to both technical and non-technical stakeholders.
Work Environment:
  • This role requires working in a dynamic healthcare environment with occasional travel to various practice locations for integration purposes.
  • Flexibility to work outside of standard business hours may be required to meet project deadlines or support integration efforts.
VALUES:
  • Patient First - Keeping the patient at the center of everything we do
  • Accountability - Taking responsibility for our actions
  • Commitment & Care - Upholding FCS vision through every action
  • Team - Working together, one team, one mission


Expectations for all Employees

Every FCS employee is expected to regularly conduct themselves in a professional and respectful manner, to comply with all labor laws, workplace policy and workplace practices. Employees are expected to bring issues of any forms of workplace harassment, discrimination or other potential improprieties to the attention of their management or the human resources department.

#LI-YB1

#FCS-CORP

SCREENINGS - Background, drug, and nicotine screens

Safeguarding our patients and each other is an important part of how we deliver the best care possible to the communities we serve. All offers of employment at Florida Cancer Specialists & Research Institute are contingent upon clear results of a thorough background screening. Additionally, as a condition of employment, FCS requires all new hires to receive various vaccinations, including the influenza vaccine, barring an approved exemption. In addition, FCS is a drug-free workplace, and all new hires will be subject to drug/ nicotine testing.

EEOC

Florida Cancer Specialists & Research Institute (FCS) is committed to helping individuals with disabilities to participate in the workforce and ensure equal opportunity to compete for jobs. If you require an accommodation to submit a resume for positions at FCS, please email FCS Recruitment (Recruiter@FLCancer.com) for further assistance. Please note this email address is intended to request an accommodation as part of the application process. Any other correspondence will not receive a response.

FCS is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.

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