Event Services Coordinator

2 days ago

Hillsboro, United States Urban League of Portland Full time

Westside Commons is currently recruiting for an experienced Event Services Coordinator who will work in collaboration with the Sales & Operations staff to organize, coordinate, and oversee all the events and activities at the Wingspan Event and Conference Center and the Washington County Fairgrounds.

Westside Commons is a 100-acre, multipurpose, year-round event facility that is home of the annual Washington County Fair and hosts a variety of other events. The Event Services Coordinator will be responsible for meeting with clients to determine their event needs, conducting tours of the facility, recommending appropriate space and services, answering questions, and finalizing rental arrangements. Additionally, this position will be responsible for overseeing the services provided to clients such as audiovisual, telecommunications, set-up, maintenance, security, parking, catering, ticketing and admissions, as well as coordinating and overseeing the work of vendors, contractors, admissions and operations staff, volunteers, and security services during events.

The ideal candidate will have experience coordinating all aspects of services provided for events such as consumer shows, trade shows, conventions, performances, sporting events, lectures, conferences, meetings, banquets, receptions, etc. They will also have the ability to use their professional judgment, creativity, and problem-solving skills to ensure events run smoothly and the needs of the clients are being met appropriately. Additionally, they will have the ability to work independently and collaboratively to deliver results in a fast-paced environment, manage and produce high quality projects with multiple timelines, and have effective complex problem-solving skills. It is imperative the individual in this role will be an effective communicator and be able to establish and maintain cooperative working relationships with a variety of individuals from diverse backgrounds.

Why Washington County?Are you interested in challenging, meaningful, and rewarding work? Join Washington County in our commitment to advancing racial equity. Our Board of Commissioners worked closely with various community stakeholders and subject matter experts to develop an Equity, Diversity, and Inclusion (EDI) Resolution . Adopted in February 2020, this resolution commits to the equitable delivery of Washington County's services, resources, and opportunities for growth and development to every county resident.

ESSENTIAL JOB DUTIES

This position is classified as a Event Services Coordinator. Classification descriptions are typically written broadly. To review this classification, please use this link: Event Services Coordinator.

MINIMUM QUALIFICATIONS

Education and Experience:

  • An Associate Degree in business or public administration, marketing, event management, or related field and two (2) years of professional-level experience coordinating and operating large events such as fairs, conferences/meetings, or expositions; OR
  • Four (4) years of professional-level experience coordinating and operating large events such as fairs, conferences/meetings, or expositions.
Additional Licenses, Certificates, Physical Abilities and Specialty Requirements:
  • Must possess a driver's license valid in the State of Oregon and have an acceptable driving record.
  • Must have the ability to become AED and CPR certified within the first 90 days of employment.

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