Executive Administrative Assistant

3 weeks ago

Doral, United States EFL Full time

Job Overview:

We are seeking a highly professional and organized Executive Assistant to provide comprehensive administrative support to our senior leadership team, including the COO, Head of Ocean Product, and several Vice Presidents. This role is crucial in ensuring the smooth day-to-day operations of multiple executives in the supply chain logistics industry, with engagement at both domestic and international levels. Responsibilities include coordinating complex travel arrangements, organizing high-level meetings and events, and managing sensitive and confidential information. The ideal candidate must excel in communication, time management, and multitasking, with proficiency in modern technology and project management tools.

Key Responsibilities:

  • Provide high-level administrative support to the COO, Head of Ocean Product, and multiple VPs, who interact with leadership globally.
  • Manage complex calendars, schedule meetings, and coordinate executive appointments across multiple time zones, both domestically and internationally.
  • Organize and coordinate executive travel arrangements, including international flights, accommodations, ground transportation, and detailed itineraries.
  • Plan, coordinate, and execute high-level meetings, conferences, special events, and other key company functions, ensuring smooth logistical operations.
  • Handle highly sensitive and confidential information with the utmost discretion and professionalism.
  • Prepare executive-level presentations and reports using PowerPoint, Excel, and Power BI, tailored to both domestic and international audiences.
  • Create, track, and maintain reports, dashboards, and metrics to assist leadership with data-driven decision-making.
  • Manage multiple deadlines and prioritize projects in a fast-paced, global environment, ensuring timely and effective completion of tasks.
  • Assist with budget tracking and expense reporting for executives, ensuring accuracy and adherence to company policies.
  • Utilize project management tools such as Asana to assist in organizing and tracking projects and meeting deadlines.
  • Act as the liaison between executives and internal/external stakeholders, ensuring clear communication and follow-up on key initiatives across international borders.
  • Conduct research and prepare briefing documents for executive meetings, with a focus on global market and industry trends.
  • Continuously identify process improvements to streamline administrative operations for leadership.

Required Skills and Qualifications:

  • Bachelor's degree preferred or equivalent work experience.
  • Minimum of 5 years of experience as an Executive Assistant supporting C-suite executives or senior leadership, particularly in supply chain logistics or a related field.
  • Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook) and Power BI.
  • Familiarity with project management tools such as Asana or similar platforms.
  • Exceptional verbal and written communication skills, with experience supporting international communications.
  • Strong organizational skills with the ability to manage multiple tasks and priorities in a fast-paced environment.
  • Ability to work independently and maintain a high degree of professionalism and confidentiality.
  • Proven experience in event planning and coordinating complex domestic and international travel arrangements.
  • Excellent attention to detail, critical thinking, and problem-solving skills.
  • Ability to demonstrate emotional intelligence and poise under stressful situations.
  • Experience managing budgets, preparing expense reports, proficient with Expense Mgmt. tools and coordinating project timelines.

  • Executive Administrative Assistant

    4 weeks ago

    doral, United States EFL Full time

    Job Overview:We are seeking a highly professional and organized Executive Assistant to provide comprehensive administrative support to our senior leadership team, including the COO, Head of Ocean Product, and several Vice Presidents. This role is crucial in ensuring the smooth day-to-day operations of multiple executives in the supply chain logistics...

  • Executive Administrative Assistant

    4 weeks ago

    doral, United States EFL Full time

    Job Overview:We are seeking a highly professional and organized Executive Assistant to provide comprehensive administrative support to our senior leadership team, including the COO, Head of Ocean Product, and several Vice Presidents. This role is crucial in ensuring the smooth day-to-day operations of multiple executives in the supply chain logistics...

  • Executive Administrative Assistant

    2 weeks ago

    Doral, United States EFL Full time

    Job Overview:We are seeking a highly professional and organized Executive Assistant to provide comprehensive administrative support to our senior leadership team, including the COO, Head of Ocean Product, and several Vice Presidents. This role is crucial in ensuring the smooth day-to-day operations of multiple executives in the supply chain logistics...

  • Executive Administrative Assistant

    1 month ago

    Doral, United States EFL Full time

    Job Overview:We are seeking a highly professional and organized Executive Assistant to provide comprehensive administrative support to our senior leadership team, including the COO, Head of Ocean Product, and several Vice Presidents. This role is crucial in ensuring the smooth day-to-day operations of multiple executives in the supply chain logistics...

  • Executive Assistant

    1 month ago

    Doral, Florida, United States KW Property Management, LLC Full time

    Job Title: Executive AssistantWe are seeking a highly skilled and organized Executive Assistant to join our team at KW Property Management & Consulting. The successful candidate will provide administrative support to our COO, ensuring seamless day-to-day operations and contributing to the success of our organization.Key Responsibilities:Provide...

  • Executive Assistant

    2 weeks ago

    Doral, United States Delaware Nation Industries Full time

    Overview DNI is seeking an experienced Executive Assistant (EA) to the USSOUTHCOM. The EA is expected to manage calendar and schedule meetings in support of operations within the Information Operations Deputy Directorate (J39) office and plan and coordinate travel in support of mission requirements. The EA will coordinate with the various joint directorate...

  • Executive Assistant

    2 weeks ago

    Doral, United States KW Property Management & Consulting Full time

    Duties and Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Assist in the daily operation of administrative duties following established company procedures and guidelines Perform administrative assistant functions including but not limited to: record keeping, typing...

  • Administrative Assistant

    4 weeks ago

    Doral, United States Accounting Now Full time

    Actively seeking out Administrative Professionals for placement in the Doral, Medley Hialeah areas.Job Summary An administrative/clerk assistant will be responsible for organizing, coordinating, and monitoring the office work-flow. Will provides comprehensive administrative support to ensure efficient operation of the office.The role involves managing office...

  • Administrative Assistant

    5 days ago

    Doral, United States Rana Furniture Full time

    Company Overview Rana Furniture has been in the furniture business for 15 years providing customers with great style quality home furniture for every room at affordable prices. From bedroom furniture and mattresses for children and adults, as well as dining room, living room, accessories, and so much more, customers always find the selection and service...

  • Receptionist/Executive Support

    6 months ago

    Doral, United States Hurricane Capital Full time

    About Hurricane Capital: Hurricane Capital is a leading multi-manager hedge fund platform, dedicated to delivering superior investment solutions and fostering a collaborative environment for financial success. Position Overview: As an Executive Support Person at Hurricane Capital, you will play a pivotal role in providing comprehensive administrative support...

  • Administrative Support Specialist

    4 weeks ago

    Doral, Florida, United States KW Property Management, LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at KW Property Management & Consulting. This role will provide administrative support to the COO and other members of the Executive team.Key ResponsibilitiesProvide administrative assistance to the COO, including calendar management, travel...

  • Administrative Support Specialist

    2 days ago

    Doral, Florida, United States SNI Companies Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide crucial support in various administrative tasks, contributing to the smooth operation of our office. The ideal candidate will possess excellent communication skills and thrive in a dynamic work environment.Key Responsibilities:Greet and assist visitors,...

  • Strategic Administrative Support Partner

    3 weeks ago

    Doral, Florida, United States EFL Full time

    Job OverviewWe are seeking a highly professional and organized Administrative Support Partner to provide comprehensive support to our senior leadership team, including the COO, Head of Ocean Product, and multiple VPs. This role is crucial in ensuring the smooth day-to-day operations of multiple executives in the supply chain logistics industry, with...

  • Administrative Assistant

    2 months ago

    Doral, United States SNI Financial Full time

    Seeking out Administrative Talent in the Doral/Hialeah/Medley areas! We're looking for someone to join our company that has experience working in a busy office, that is a team player and is seeking career growth.Candidate should have excellent communication skills, candidate must have strong computer knowledge and skills. The ideal candidate must be focused,...

  • Bookkeeper – Financial Administrative Assistant – General Accounting FL

    2 weeks ago

    doral, United States PrideStaff Financial Full time

    Bookkeeper – Financial Administrative Assistant – General Accounting   Job Description PrideStaff Financial, a recruiting firm specializing in general accounting and financial positions, is seeking a dynamic and industrious Bookkeeper for their clients. In this important role, you will compute, classify and record numerical data to keep financial...

  • Full-Time Administrative Assistant

    3 weeks ago

    Doral, United States ValorVIP Full time

    POSITION OVERVIEW MCI is a leading Business Process Outsourcing (BPO) company that specializes in delivering tailored solutions to meet the diverse needs of our clients. With a commitment to excellence and a focus on innovation, we have established ourselves as a trusted partner in the industry. We are seeking an administrative assistant to provide support...

  • Administrative Support Specialist

    7 days ago

    Doral, Florida, United States Auxein Inc Full time

    Job DescriptionAuxein Inc is seeking an experienced Bookkeeper Assistant to join our team. As a key member of our finance department, you will play a vital role in maintaining office efficiency and providing administrative support to our accountants.Key Responsibilities:Perform various administrative duties to ensure smooth day-to-day operationsAssist...

  • Program Assistant

    4 months ago

    Doral, United States West Coast University Full time

    Come care with us at West Coast University! As a Program Assistant for a certified Great Place to Work, you will provide administrative support for healthcare programs. Through your daily activities and interactions, you will help students to do more than change their own lives – you will help change the lives of every patient they treat throughout...

  • Office Assistant

    2 months ago

    Doral, United States BilliMD Full time

    Job Summary:We are seeking a motivated and organized Office Assistant to support our office administrators. The role involves assisting with administrative tasks, coordinating credentialing processes, and ensuring compliance with AHCA standards. The ideal candidate will be detail-oriented, able to multitask, and have strong communication skills.Key...

  • Office Assistant

    1 month ago

    doral, United States BilliMD Full time

    Job Summary:We are seeking a motivated and organized Office Assistant to support our office administrators. The role involves assisting with administrative tasks, coordinating credentialing processes, and ensuring compliance with AHCA standards. The ideal candidate will be detail-oriented, able to multitask, and have strong communication skills.Key...