Internal Events Manager

2 days ago

Foster City, United States Talascend Full time
Talascend is seeking qualified candidates to apply for a Internal Events Manager position located in Foster City, CA.

SUMMARY:
We are seeking a dynamic and highly organized Internal Events Manager to lead the planning and execution of internal events that engage, inspire, and strengthen our company culture at Zoox. The role requires creativity, excellent project management skills, and the ability to collaborate with cross-functional teams to deliver memorable experiences for our employees.
While the primary focus of this role is on internal events, 25% will be dedicated to project management and employee communication tasks. We're seeking a candidate with strong project management and communication skills, along with a flexible mindset to adapt to the varying needs of the team.

Key Responsibilities:
  • Event Planning & Execution:
    • Plan, organize, and execute internal events such as team-building activities, company-wide meetings, cultural events, milestone celebrations, workshops, recognition events, holiday parties, and employee engagement initiatives, in both in person and virtual environments.
    • Develop event concepts aligned with company culture, values, and goals.
    • Handle event logistics, including venue booking, catering, equipment setup, guest lists, and agenda creation.
  • Cross-functional Collaboration:
    • Work closely with our People Experience, Facilities, Culinary, Security, Design, and our Leadership team to ensure alignment on event objectives, messaging, and goals.
    • Collaborate with internal departments to secure speakers, panelists, and other resources needed for events.
  • Budget Management:
    • Develop and manage event budgets, ensuring cost-effective planning and use of resources.
    • Track event expenditures and provide post-event financial reports.
  • Vendor & Stakeholder Management:
    • Identify and manage relationships with vendors and our external events agency.
    • Negotiate contracts to ensure the best quality and value for the company.
  • Employee Engagement & Feedback:
    • Strengthen our Employer Brand by developing event concepts and opportunities for engagement to excite crew, build connectedness, and create strong connections to our mission, purpose, and values.
    • Gather feedback from employees before and after events to measure success and improve future initiatives.
    • Continuously find new ways to enhance employee participation and engagement.
  • Communication & Promotion:
    • Develop and execute employee communication plans for events, including email announcements, Slack posts, speaker notes/slides for company all hands, and digital signage.
    • Ensure employees are well-informed about upcoming events and know how to participate.
  • Post-event Reporting:
    • Analyze event success by gathering qualitative and quantitative feedback.
    • Produce reports on engagement levels, attendance, and overall effectiveness of each event.
Qualifications:
  • Bachelor's degree in Event Management, Communications, Marketing, Human Resources, or a related field.
  • 5+ years of experience in event planning
  • Excellent project management and multitasking abilities.
  • Proven experience organizing events of varying scales, from small team-building activities to large company-wide events.
  • Strong communication and interpersonal skills.
  • Proficiency with Asana and other project management tools.
  • Proficiency with Ariba is a bonus but not required
  • Ability to work in a fast-paced, deadline-driven environment.
  • Creative problem-solving skills and a keen eye for detail.


We thank all applicants for their interest. However, only those qualified individuals who closely meet the qualifications of the position will be contacted. The details of the position are only a summary, other duties may be assigned as necessary.

Drug Screen may be required.

  • Internal Events Manager

    2 weeks ago

    Foster City, United States Talascend Full time

    Talascend is seeking qualified candidates to apply for a Internal Events Manager position located in Foster City, CA. SUMMARY: We are seeking a dynamic and highly organized Internal Events Manager to lead the planning and execution of internal events that engage, inspire, and strengthen our company culture at Zoox. The role requires creativity,...

  • Internal Events Manager

    17 hours ago

    Foster City, CA, United States Talascend, LLC Full time

    Talascend is seeking qualified candidates to apply for an Internal Events Manager position located in Foster City, CA. SUMMARY: We are seeking a dynamic and highly organized Internal Events Manager to lead the planning and execution of internal events that engage, inspire, and strengthen our company culture at Zoox. The role requires creativity, excellent...

  • Event Production Manager

    7 days ago

    Foster City, California, United States ICONMA Full time

    Job Title: Event Production ManagerEstimated Salary: $85,000 - $120,000 per year (depending on experience)About ICONMAWe are a leading provider of AV manufacturing solutions, serving clients across the globe. Our Foster City, CA location is seeking an experienced Event Production Manager to join our team.Job DescriptionSupport overall event management on...

  • Event Producer

    3 weeks ago

    Foster City, United States Ursus, Inc. Full time

    JOB TITLE: Event ProducerLOCATION: Foster City, CA DURATION: 6 months RATE RANGE: $62.00 - $72.53/hr**TOP 3 SKILLS:** Bachelor's degree5-8 years experience producing events at an agency or brand, preferably in the technology or transportation industriesExperience supporting multiple aspects of event production, including: Account (e.g., logistics &...

  • Administrative Assistant

    3 weeks ago

    Carson City, United States Luminary Events Collective Full time

    Key Responsibilities: • Calendar Management: Coordinate and schedule meetings, appointments, and travel arrangements for the executive team. • Communication: Act as a liaison between the team and internal/external stakeholders, handling email and phone communications with professionalism. • Task Organization: Assist with task prioritization, project...

  • Administrative Assistant

    3 weeks ago

    Carson City, United States Luminary Events Collective Full time

    Key Responsibilities: • Calendar Management: Coordinate and schedule meetings, appointments, and travel arrangements for the executive team. • Communication: Act as a liaison between the team and internal/external stakeholders, handling email and phone communications with professionalism. • Task Organization: Assist with task prioritization, project...

  • Quality Documents and Training Administrator

    1 month ago

    Foster City, United States Gilead Sciences Full time

    Responsibilities:Excellent employment opportunity for a Quality Documents and Training Administrator - II in the Foster City, CA area.Seeking a dynamic, highly motivated, and experienced Training Coordinator focused on Event planning and project management for Commercial Learning + Development.The CL+D Training Coordinator will lead the planning and...

  • Marcy Blum Events | Event Producer | new york city, ny

    1 week ago

    new york city, United States Marcy Blum Events Full time

    Job Description: We're currently on the lookout for a Lead Event Producer who thrives in dynamic creative environments and exhibits exceptional communication skills, but who also knows how to have fun. In this role, you'll take charge of planning, executing, and coordinating assigned events, ensuring that each event reflects the unique vision and preferences...

  • Marcy Blum Events | Event Producer | new york city, ny

    1 week ago

    new york city, United States Marcy Blum Events Full time

    Job Description: We're currently on the lookout for a Lead Event Producer who thrives in dynamic creative environments and exhibits exceptional communication skills, but who also knows how to have fun. In this role, you'll take charge of planning, executing, and coordinating assigned events, ensuring that each event reflects the unique vision and preferences...

  • Event Manager

    2 days ago

    Salt Lake City, United States Filevine Full time

    Filevine is forging the future of legal work with cloud-based workflow tools. We have a reputation for intuitive, streamlined technology that helps professionals manage their organization and serve their clients better. We're also known for our team of extraordinary and passionate professionals who love working together to help organizations thrive. Our...

  • Catering Event Manager

    3 months ago

    new york city, United States M&G Foodstuff Full time

    Reports to: Director of Catering & SalesFLSA Classification: ExemptAbout M&G Foodstuff:M&G Foodstuff is a boutique catering company based in the heart of New York City's East Village. Since our founding in 2013, we've been committed to delivering hyper-seasonal, produce-driven, and health-centric food, all presented in a sustainable and elevated format. We...

  • Catering Event Manager

    3 months ago

    new york city, United States M&G Foodstuff Full time

    Reports to: Director of Catering & SalesFLSA Classification: ExemptAbout M&G Foodstuff:M&G Foodstuff is a boutique catering company based in the heart of New York City's East Village. Since our founding in 2013, we've been committed to delivering hyper-seasonal, produce-driven, and health-centric food, all presented in a sustainable and elevated format. We...

  • Managing Director

    1 week ago

    Park City, United States PRA Business Events Full time

    Managing Director, Business Events PRA is the market-leading business event management firm, delivering unique experiences that move hearts, minds and businesses forward. Blending Passion, Reach and Authenticity, PRA works collaboratively with clients to craft creative, multi-sensory attendee journeys to leave a lasting impression. The Managing Director (MD)...

  • Managing Director

    1 week ago

    Park City, United States PRA Business Events Full time

    Managing Director, Business Events PRA is the market-leading business event management firm, delivering unique experiences that move hearts, minds and businesses forward. Blending Passion, Reach and Authenticity, PRA works collaboratively with clients to craft creative, multi-sensory attendee journeys to leave a lasting impression. The Managing Director (MD)...

  • Event Sales Manager

    1 month ago

    Park City, United States Hyatt Full time

    Description: Opening in late 2024, the Grand Hyatt Deer Valley Hotel is in the famed Deer Valley ski resort and approximately 40 minutes from the Salt Lake City International Airport. The Grand Hyatt Deer Valley Hotel is part of a new development, planned to incorporate 17 ski lifts, ±1,600 residential units, 8 hotels with a total of ±1,350 rooms,...

  • Synergy Interactive | Events Management and Internal Communications | new york city, ny

    2 weeks ago

    new york city, United States Synergy Interactive Full time

    Position Description:In your role as Events Management and Internal Communications Specialist, you will project lead the planning and delivery of the bi-annual Technology Expo. You will be the internal events point person for planning and delivering in-person and hybrid events led by senior Technology leadership from New York. You will also plan, write,...

  • Synergy Interactive | Events Management and Internal Communications | new york city, ny

    2 weeks ago

    new york city, United States Synergy Interactive Full time

    Position Description:In your role as Events Management and Internal Communications Specialist, you will project lead the planning and delivery of the bi-annual Technology Expo. You will be the internal events point person for planning and delivering in-person and hybrid events led by senior Technology leadership from New York. You will also plan, write,...

  • Events & Programs Intern - Corporate Services (Kansas City)

    3 days ago

    Kansas City, United States Burns & McDonnell Full time

    Description A Corporate Events Intern will work collaboratively with the Burns & McDonnell Events & Programs team to support Burns & McDonnell events and initiatives. This position will provide support and assistance with requests in support of the business strategy. General support for projects and events. Provide event assistance including planning,...

  • Events Manager

    1 week ago

    Bossier City, United States Holiday Lanes Full time

    Benefits: 401(k) Employee discounts Training & development Join Our Team at Holiday Lanes! – Events Manager Wanted Are you a creative and organized individual with a knack for planning unforgettable events? Holiday Lanes is seeking an enthusiastic Events Manager to join our team and help us deliver exceptional experiences to our guests! Position: Events...

  • Events Manager

    1 week ago

    Bossier City, United States Holiday Lanes Full time

    Benefits: 401(k) Employee discounts Training & development Join Our Team at Holiday Lanes! – Events Manager Wanted Are you a creative and organized individual with a knack for planning unforgettable events? Holiday Lanes is seeking an enthusiastic Events Manager to join our team and help us deliver exceptional experiences to our guests! Position: Events...