Program Secretary

1 week ago

Klamath Falls, United States Sky Lakes Medical Center Full time
QUALIFICATIONS

Required: A flexible and caring individual; ability to effectively organize, prioritize, attend to details, meet deadlines, and multitask; Ability to communicate effectively orally and in writing; Ability to maintain strict confidentiality of physician, peer, and patient information; and Ability to deal with all personality types in a professional and courteous manner; Knowledge of modern office practices and procedures, competence with Word, Excel, and Internet; Ability to learn different computer programs; Sound filing and record keeping methods.

Preferred: Medical terminology, ten-key, speed writing, and/or transcription ability; and AA degree.

TYPICAL PHYSICAL/MENTAL DEMANDS

Medium physical/mental demand capabilities required. Must be able to walk/ maneuver frequently in and around clinic. Must be able to work independently and with others courteously. Must be clear thinking and work with time constraints and multiple tasks.

ESSENTIAL JOB FUNCTIONS
  • Provides general secretarial and administrative assistant support to the administrative staff at CEFM (i.e., Program Director, Clinic Director, Associate Director, Program Coordinator, Faculty, Residents, etc.).
  • Processes and tracks accounting, purchasing, and materials tasks (i.e., travel, invoices, purchase orders, CME funds).
  • Assists faculty lead in coordinating lunch training which includes working with faculty to schedule speakers, preparing room with IT requests daily, catering and clean up after lunch, when necessary.
  • Responsible for office supply ordering & distribution for clinic and residency, catering & space management for all CEFM conference rooms.
  • Manage the residency Instagram & Twitter accounts. coordinating content, getting photos, posting content to the feed & stories, responding to messages, engaging with other accounts
  • Coordinates all aspects of meeting set up for Program Director, Clinic Director, Associate Director, Program Coordinator, Faculty & Residents as requested.
  • Creates & Maintains EPIC & Physical box coverage for Residents and Faculty that are out of the office/on vacation.
  • OVERS Administrator contact for residency & clinic. Creates & maintains profiles with the state and troubleshoots issues with Med Records Dept.
  • Responsible for ensuring the cleanliness & orderliness of conference rooms.
  • Answers telephones, routes calls, and takes messages appropriately and professionally.
  • Greets visitors and guests.
MARGINAL JOB FUNCTIONS
  • Performs all other clerical, secretarial, and support duties as assigned.

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