Medical Scheduler Coordinator

4 weeks ago

Winchester, United States US Oncology Network-wide Career Opportunities Full time
Overview

Shenandoah Oncology is seeking a highly skilled and personable individual to join our team as a Scheduler. As a crucial member of our team, you will be responsible for efficiently and accurately scheduling patient appointments and tests. Your exceptional conversational and problem-solving skills will be essential in providing excellent customer service and addressing any concerns or questions that patients may have.

Position Details:

  • Work Schedule: Monday - Friday, 8:15 AM - 4:45 PM ET.
  • Holidays: Our practice observes several paid holidays (New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, and Christmas. In addition, we offer up to four floating holidays per year (pro-rated based on start date).
  • Benefits: We offer a competitive benefits package, including health insurance, and retirement plans (see below for more information).
Responsibilities
  • Answers all incoming calls; assesses callers' needs and directs to appropriate personnel.
  • Pages clinic personnel as appropriate.
  • Obtains and communicates messages in an accurate and timely manner.
  • Schedules new patients, patient referrals and returning patients in computer system in accordance with physician and/or office guidelines.
  • For new and or referred patients, sets up in system with appropriate documentation and coding.
  • Cancels/reschedules appointments according to physician schedule changes; notifies appropriate clinic personnel.
  • Obtains and enters all insurance authorization, and correspondence relating to referrals in patients charts and/or electronic medical records (EMR).
  • Collects co-pays, deductible and other out of pocket amounts at time of visit.
  • Maintains primary office scheduling template containing physician meetings, satellite schedule, rounding and call coverage.
  • Arranges for patients to have financial counseling as needed.
  • Demonstrates an understanding of patient confidentiality to protect the patient and clinic/practice.
  • Follows policies and procedures to contribute to the efficiency of the front office.
  • Covers for other front office functions as requested.
  • Prepares correspondence, memos, forms and other typing as requested by supervisor.
  • May schedule outpatient appointments/testing/surgeries and hospital admissions upon request.
  • Obtains necessary pre-certification as required.
  • May communicate to patient about surgeries or tests being scheduled and potential prep work needed, inquiring about test specifics from necessary parties and gathering patient information as needed.
  • May be responsible for follow up on all pre-operative tests to ensure cleared for surgical procedure and communicates with physician and patients if further testing is required before surgery is performed.
  • May be responsible for scheduling post-operative follow up appointments with physicians.
  • Where applicable, basic understanding of medical terminology for tests and surgical procedures, including coding and ability to look up codes specific to diagnosis, surgery and scheduling procedures.
Qualifications
  • High school diploma or equivalent required.
  • Position is entry level and requires 0-3 years' experience preferably in a medical office setting.
  • Knowledge of medical terminology and coding a plus.
  • Must have excellent communication skills, written and verbal.
  • Proficiency in Microsoft Office (Outlook, Word, Excel) required.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work may require sitting for long periods of time; also stooping, bending, and stretching for files and supplies. Occasionally lifting files or paper weighing up to 30 pounds. Requires manual dexterity sufficient to operate a keyboard, calculator, telephone, copier, and other office equipment. Vision must be correctable to 20/20 and hearing must be in the normal range for telephone contacts. It is necessary to view and type on computer screens for prolonged periods of time.

Competencies:

  • Uses Technical and Functional Experience: Possesses up to date knowledge of the profession and industry; is quick learner in the technical/functional area; accesses and uses other expert resources when appropriate.
  • Demonstrates Adaptability: Handles day to day work challenges confidently; is willing and able to adjust to multiple demands, shifting priorities, ambiguity and rapid change; shows resilience in the face of constraints, frustrations, or adversity; demonstrates flexibility.
  • Uses Sound Judgment: Makes timely, cost effective and sound decisions; makes decisions under conditions of uncertainty.
  • Shows Work Commitment: Sets high standards of performance; pursues aggressive goals and works efficiently to achieve them.
  • Commits to Quality: Emphasizes the need to deliver quality products and/or services; defines standards for quality and evaluated products, processes, and service against those standards; manages quality; improves efficiencies.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office environment. Involves contact with patients and public.

Benefits:

The position also offers a competitive benefits package that includes medical, dental, vision, life insurance, short-term and long-term disability coverage, a generous PTO program, 401K matching, a wellness program that rewards you for practicing a healthy lifestyle, and lots of other great benefits such as tuition reimbursement, employee assistance program, and discounts on some of your favorite retailers.

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