Senior Executive Assistant
3 weeks ago
Senior Executive Assistant
Job Locations
US-VA-Arlington
Job ID
2024-4863
Category
Administrative/Clerical
Type
Full-Time Salaried
Company
Nakupuna Consulting
Overview
Nakupuna Consulting is looking for a Senior Executive Assistant to join our team of talented consultants providing professional services to the Office of the Secretary of Defense (OSD).
ResponsibilitiesThe following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign additional duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.
- Manage daily Front Office activities and maintain a professional work environment by knowing and following Senior Executive Service (SES) protocols.
- Plan and schedule meetings, receive visitors, and interact with the public through a customer-service, detail-focused, adaptive, and proactive approach in a fast-paced and publicly visible DoD organization.
- Independently and proactively transmit information, obtain and assemble data, prepare and review presentations, communicate inside and outside of the directorate, and deconflict calendar and event scheduling.
- Integrate support activities to ensure leadership is prepared for meetings and engagements on a routine basis and in a timely manner. Process incoming requests and communications requirements to appropriately triage, address, and record internal and external correspondence.
- Directly manage, maintain, and synchronize complex calendars and schedules of executive personnel. Proactively manage executive calendars with attention to accuracy, detail, and allocation of time to promote productivity. Recognize the need to resolve conflicts, orchestrate change, and reprioritize as appropriate.
- Author, review, and edit drafts of notes, internal memoranda, and official correspondence. Track and maintain visibility on taskers and open actions based on inputs and guidance from senior staff in the office.
- Answer and maintain telephonic communications, to include taking messages and referring calls to the appropriate individual or office within the organization. Interface with the public and guests visiting the organization. Greet and escort high-level officials.
- Ensure Front Office is presentable for senior defense officials. Remedy facility concerns and maintain adequate stockage of office supplies.
- Support the office's security administration through facilitating security clearances and visit requests for personnel and visitors.
- Maintain electronic copies, and paper copies as directed by the Government, of all office documents such as letters, memoranda, reports, and briefings.
- Assist government personnel with official travel and logistical arrangements to accomplish mission requirements using the Defense Travel System (DTS) in compliance with the Joint Travel Regulations (JTR).
- Process incoming correspondence, including email and facsimile, to route communication to the appropriate individual in the office for response and action.
Qualifications
Education and Qualifications:
Five (5) years of similar size and scope senior executive-level management and administrative experience.
- Ability to collaborate and deliver all services required by the contract in a high ops-tempo environment, coordinating between multidisciplined functions of internal and external organizations. DoD experience is preferred with OSD experience highly desirable.
- A Bachelor's degree in Business Administration, Accounting, Economics, Finance, Management, or related field from an accredited university is highly desirable. Other degrees and certifications may be considered depending of years of experience.
Clearance Requirement: This position requires an active Secret security clearance. Must be a U.S. citizen.
Work Location:Work is performed on government site at the Pentagon, Arlington, Virginia.
Physical Requirements: The ideal candidate must at a minimum be able to meet the following physical requirements of the job with or without a reasonable accommodation:
- Ability to perform repetitive motions with the hands, wrists, and fingers.
- Ability to engage in and follow audible communications in emergency situations.
- Ability to sit for prolonged periods at a desk and working on a computer.
The Nakupuna Companies are dedicated to fostering an inclusive work environment while providing reasonable accommodations to individuals with disabilities. If you require special assistance or accommodations during your job application process, please contact recruiting@nakupuna.com.
-
Senior Executive Assistant
4 weeks ago
Arlington, Virginia, United States Na Ali'i Consulting & Sales, LLC. Full timeJob SummaryNakupuna Consulting & Sales, LLC. is seeking a highly skilled and experienced Senior Executive Assistant to provide administrative support to senior-level executives. The ideal candidate will possess excellent communication and organizational skills, with the ability to work in a fast-paced environment.Key ResponsibilitiesManage daily front office...
-
Senior Executive Assistant
3 weeks ago
Arlington, United States VTG Full timeOverviewVTG is seeking a Senior Executive Assistant in Arlington, VA (Pentagon). The Executive Assistant position performs a variety of administrative duties providing mission support in one or more functions or business areas within the Unmanned Task Force (UTF) Office. The UTF’s mission is to support the Navy’s mission to rapidly explore and field...
-
Senior Executive Assistant
3 weeks ago
Arlington, United States Na Ali'i Consulting & Sales, LLC. Full timeOverview Nakupuna Consulting is looking for a Senior Executive Assistant to join our team of talented consultants providing professional services to the Office of the Secretary of Defense (OSD). Responsibilities The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned....
-
Executive Support Specialist
1 month ago
Arlington, Virginia, United States Executive Recruiting Full timeJob OverviewJoin our team as a highly skilled Executive Support Specialist, providing exceptional administrative support to senior leaders and driving key initiatives forward.Key Responsibilities:Manage complex executive calendars, ensuring seamless coordination of high-stakes meetings and events.Prepare and review critical documents, briefings, and...
-
Senior Executive Assistant
3 months ago
Arlington, United States Koalafi Full timeAt Koalafi, we believe in a world where no one has to put an important purchase on hold. That’s why we’re making it easier for more people to pay for big purchases over time. Over 17,000 retailers rely on us to match their customers to a payment plan clearly and quickly, all while reflecting well on their brand. Their 2M+ customers love us because we...
-
Senior Executive Assistant
3 weeks ago
Arlington, United States Con-Real, LP Full timeJob DescriptionJob DescriptionSenior Executive Assistant$70,000 – 120,000Amazing opportunity to become a part of a fast-pace, forward-thinking organization! The organization has an outstanding legacy of being a “Game Changer” for over 45 years. The vision of this organization is built on this outstanding history and being prepared for the next 45...
-
Executive Assistant to Senior Leadership
1 month ago
Arlington, Virginia, United States Koalafi Full timeJob SummaryWe are seeking a highly organized and self-motivated Executive Assistant to provide comprehensive support to a group of senior leadership team members. The ideal candidate will have experience managing calendars, travel arrangements, and expense reports for multiple executives, and possess excellent communication skills, both written and...
-
Executive Assistant
5 months ago
Arlington, United States Eccalon, LLC Full timeThe Analyst will serve as the Strategic Communications Specialist in the Executive Administrative Assistant labor category and support the Office of the Under Secretary for Acquisition and Sustainment at the Pentagon in Arlington, VA. This work directly supports DoD professionals dedicated to excellence and serving the Warfighter's needs.Position...
-
Executive Assistant
1 month ago
Arlington, United States Eccalon, LLC Full timeThe Analyst will serve as the Strategic Communications Specialist in the Executive Administrative Assistant labor category and support the Office of the Under Secretary for Acquisition and Sustainment at the Pentagon in Arlington, VA. This work directly supports DoD professionals dedicated to excellence and serving the Warfighter's needs.Position...
-
Executive Assistant
1 month ago
Arlington, Virginia, United States QinetiQ Full timeCompany OverviewQinetiQ US is a world-class team of professionals delivering next-generation technology and products in robotic and autonomous platforms, ground, soldier, and maritime systems worldwide. Our work contributes to innovative research in sensor science, signal processing, data fusion, artificial intelligence, machine learning, and augmented...
-
Executive Assistant to Senior Leadership
4 weeks ago
Arlington, Virginia, United States ANSER Full timeJob OverviewANSER is seeking a highly organized and detail-oriented Executive Assistant to support the Office of the DoD Chief Information Officer. The ideal candidate will have a strong background in administrative systems, calendar management, and correspondence management.Key ResponsibilitiesProvide administrative support to senior leadership, including...
-
Executive Assistant
4 weeks ago
Arlington, United States Robert Half Full timeJob DescriptionJob DescriptionWe are offering an exciting opportunity for an Executive Assistant to join our team. This position is based in the professional services industry in the Washington, D.C. area. As an Executive Assistant, you will provide support to the CEO and Executive office, managing complex logistics, preparing presentations, and liaising...
-
Executive Assistant
4 weeks ago
Arlington, Virginia, United States Koniag Professional Services LLC Full timeJob Summary:Koniag Professional Services, LLC is seeking an Executive Assistant with Secret clearance to support our government customer in Arlington, VA.Key Responsibilities:Receives telephone calls, greets and directs visitors, signs for incoming deliveries, and performs other responsibilities to maintain the routine operations of the office.Maintains...
-
Executive Administrative Assistant
3 weeks ago
Arlington, United States ROCS Grad Staffing Full timePosition SummaryThe position provides administrative support to the senior team, exercising good judgment in a variety of situations. This role requires strong written and verbal communication skills, exceptional administrative, organizational, and people skills, and the ability to balance multiple priorities. The Senior Administrative Assistant must work...
-
Executive Administrative Assistant
2 weeks ago
Arlington, United States ROCS Grad Staffing Full timePosition SummaryThe position provides administrative support to the senior team, exercising good judgment in a variety of situations. This role requires strong written and verbal communication skills, exceptional administrative, organizational, and people skills, and the ability to balance multiple priorities. The Senior Administrative Assistant must work...
-
Assisted Living Coordinator
6 months ago
Arlington, United States Sunrise Senior Living Full timeJOB OVERVIEW "Sunrise is the best place that I've ever worked, simply because of the people. We provide quality care in an environment that feels like home. Our focus is doing what's right for the resident. For me, that’s a big breath of fresh air." - Sunrise Leader At Sunrise, our Assisted Living Coordinator and department leader is responsible for...
-
Executive Assistant
1 month ago
Arlington, Virginia, United States ANSER Full timeJob OverviewANSER is seeking a highly organized and self-motivated Executive Assistant to support the Office of the DoD Chief Information Officer. This role requires a strong ability to work independently, prioritize tasks, and maintain confidentiality.Key ResponsibilitiesProvide administrative support to senior officials, including calendar management,...
-
Senior Administrative Assistant
2 weeks ago
Arlington, United States ROCS Grad Staffing Full timePosition SummaryThe Senior Administrative Assistant provides administrative support to the senior team, exercising good judgment in a variety of situations. This role requires strong written and verbal communication skills, exceptional administrative, organizational, and people skills, and the ability to balance multiple priorities. The Senior Administrative...
-
Senior Administrative Assistant
1 month ago
Arlington, United States ROCS Grad Staffing Full timePosition SummaryThe Senior Administrative Assistant provides administrative support to the senior team, exercising good judgment in a variety of situations. This role requires strong written and verbal communication skills, exceptional administrative, organizational, and people skills, and the ability to balance multiple priorities. The Senior Administrative...
-
Senior Administrative Assistant
4 weeks ago
Arlington, Virginia, United States ROCS Grad Staffing Full timeJob SummaryThe Senior Administrative Assistant provides high-level administrative support to the senior team at ROCS Grad Staffing, exercising sound judgment in a variety of situations. This role requires strong written and verbal communication skills, exceptional administrative, organizational, and interpersonal skills, and the ability to balance multiple...