Executive Administrative Coordinator

1 week ago


Redmond, United States Ascendion Full time

About Ascendion :

Ascendion is a dynamic digital engineering solutions company dedicated to developing and managing software platforms and products that drive growth and enhance user experiences for both consumers and employees. Our comprehensive capabilities in engineering, cloud services, data management, experience design, and talent solutions are designed to accelerate transformation and deliver meaningful impact for our enterprise clients. With a global workforce of over 6,000 professionals, we are headquartered in New Jersey and are committed to engineering innovative solutions that elevate life.

Join Our Visionaries

As a part of our culture of opportunity, inclusion, and collaboration, you will:

  • Create cutting-edge technology solutions for top-tier brands.
  • Address complex challenges and acquire new skills.
  • Play a key role in reshaping digital engineering for Fortune 500 companies.
  • Enhance your expertise through robust training programs and hands-on experience.

About the Role:

Job Title: Executive Administrative Coordinator

Job Description:

Responsibilities:

  • Calendar and schedule management - Oversee complex calendars, coordinate meetings, and liaise across departments to ensure optimal use of executives' time.
  • Meeting and Event Logistics - Plan and coordinate team meetings, department events, and client or partner meetings, managing all logistics, materials, and communications effectively.
  • Communication Liaison - Serve as the primary point of contact, managing all communications on behalf of executives, handling correspondence, filtering information, and ensuring timely follow-up.
  • Project and Task Support - Assist with various project-based tasks, managing timelines, budgets, and ensuring timely delivery of all required outputs.
  • Travel and Expense Coordination - Organize travel arrangements, including itineraries and accommodations, while managing travel-related expenses.
  • Data and Document Organization - Maintain files, data, and documentation, ensuring they are well-organized and easily accessible.

Must Haves:

  • At least 5 years of experience managing calendars and scheduling in a professional environment.
  • At least 5 years of experience with Office 365, specifically Outlook.
  • At least 5 years of experience overseeing the full lifecycle of event coordination.

Location: Redmond, WA. (Hybrid: 2-3 days on-site)

Salary Range: The annual salary for this position ranges from $65,000 to $75,000. Pay may vary based on factors like market, skills, education, experience, and other qualifications.

Benefits: The company offers medical, dental, and vision insurance, along with 9-10 days of paid time off, subject to eligibility requirements.

Ready to Make an Impact?

We invite you to share your experiences, education, and aspirations with us. Bring your knowledge, unique perspectives, and creativity to our team. Let's connect



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