Administrative Assistant

5 days ago

Topeka, United States EMS Unlimited Full time
Company Description

EMS Unlimited is an exciting, growing and professional provider of many EMS related services such as Wildland & Disaster Response, Special Event Medical, EMS Staffing, EMS Training and ambulance transport. We are seeking motivated and positive professionals who understand the importance of positivity, optimism, teamwork and continuous improvement.

We pride ourselves on a sense of team and value those who are patient care focused, customer service driven and excited to represent our industry and organization in a professional manner. EMS Unlimited is a Paramedic-owned and operated organization that knows what you expect from an EMS job. We are seeking team members who are ready to help us achieve excellence and improve on every level. Learn more about EMS Unlimited at www.ems-unlimited.com.

Job Description

COMPENSATION:
  • $21.00 per hour
SCHEDULE:
  • Full-time, 32-40 hours per week
    • Flexible schedule, set your own hours adapted to operational needs.
  • Place of work:
    • 1335 SW Auburn Rd. Topeka, KS 66615
The Administrative Assistant plays a crucial role in supporting the organization's operations and maintaining a professional work environment. This position requires a high level of responsibility, attention to detail, and commitment to excellence.
  • Exemplify and promote organizational culture by actively supporting employees in their daily roles and responsibilities.
  • Proficiently utilize and manage multiple company platforms and technological systems to ensure optimal operational efficiency.
  • Conduct thorough data analysis to prepare comprehensive recommendations and reports for executive decision-making.
  • Demonstrate advanced proficiency in Microsoft Office applications, with daily utilization for various administrative tasks.
  • Execute new employee orientation and onboarding processes, ensuring thorough understanding of company policies, procedures, mission, vision, and values.
  • Collaborate with management to address employee concerns and implement policy-based solutions in accordance with EMSU guidelines.
  • Manage executive calendars with precision, coordinating logistics, travel arrangements, and meeting schedules.
  • Process incoming mail efficiently, including scanning and distributing documents electronically as required.
  • Maintain and update the company Employee Handbook, ensuring all documentation and processes remain current and compliant.
  • Conduct regular assessments of company culture, employee engagement, and internal customer satisfaction, providing detailed reports and actionable recommendations to the leadership team.
  • Schedule the timely completion of employee performance evaluations in coordination with department managers.
  • Oversee the procurement and management of operational supplies and software platforms.
  • Conduct and document thorough inventories as required by organizational policies.
  • Manage the requisition of supplies to maintain optimal stock levels.
  • Coordinate and oversee fleet maintenance to ensure operational readiness of company vehicles.
  • Perform additional duties as assigned by management, demonstrating flexibility and commitment to organizational success.
Qualifications

Required Skills/Abilities:
  • Excellent verbal and written communication skills.
  • Excellent organizational skills and attention to detail.
  • Strong analytical and problem-solving skills.
  • Ability to prioritize tasks and to delegate them when appropriate.
  • Ability to act with integrity, professionalism, and confidentiality.
  • Proficient with Microsoft Office Suite or related software.
  • Time management and ability to meet deadlines
  • Strong organizational skills and ability to multitask
  • Proactivity, autonomy and self-direction
  • Interpersonal skills
Education & Experience:
  • Bachelor's degree in Human Resources, Business Administration, or related field preferred.
Physical Requirements:
  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift 15 pounds at times.
  • Must be able to access and navigate each department at the organization's facilities.


Additional Information

All information will be kept confidential according to EEO guidelines.

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