Administrative Assistant

3 weeks ago

Odessa, United States Championx Full time

ChampionX has an immediate need for an Administrative Assistant at Harbison-Fischer located in Odessa, TX. This is your opportunity to join a growing company offering a competitive base salary and benefits.

What’s in it For You:

  • The ability to make an impact and shape your career with a company that is passionate about growth

  • The support of an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best

  • Thrive in a company that values sustainability, drives a safety-focused culture and empowers its employees through continuous improvement

  • Comprehensive benefits package that includes medical, dental, vision, 401(k) company matching and more

What You Will Do:

  • Coordinate documents and correspondence including letters, reports, emails, presentations, memos, faxes, etc.

  • Review documents and proofread work for grammar and spelling, accuracy, consistency of terms, and completeness; ensure document text and graphics adhere to corporate and organization guidelines and standards.

  • Arrange travel for team; complete expense reports in a timely manner.

  • Acquire, review, input, and format accurate data into mainframe, internet, spreadsheets, databases and other electronic tools.

  • Interface and communicate with internal and external customers; direct people to the appropriate resource; research solutions and respond to email and phone inquiries after review by direct supervisor.

  • Prepare documentation for payment of vendors, consultants, and suppliers; submit documentation and enter request for payments into accounting system; respond to inquiries from accounts payable and payees.

  • Participate in the development and maintenance of improvement processes; actively participate in self and team audits and resulting process improvements.

  • Develop a strong network within the department; draw on network to answer questions, solve problems, and successfully execute responsibilities.

  • Contribute to the department’s continuous improvement culture.

  • Maintain confidentiality of all matters.

  • Other duties as required.

Pre-Employment Requirements:

  • Drug and alcohol test

  • Criminal background check

  • Employment verification

  • MVR

Minimum Qualifications:

  • High School Diploma or GED

  • Intermediate proficiency in MS Office (Outlook, Excel, PPT)

  • Valid driver's license in state of residence required.

  • Must be age 21 or older to drive company vehicle.

  • Immigration sponsorship is not offered for this role

Preferred Qualifications:

  • Associate degree or equivalent in Business Administration or related field

  • One or more years of administrative experience 

  • Oracle experience

  • Exemplary customer service skills for both internal and external customers

  • Strong oral and written communication skills, including the ability to follow written and oral instructions

  • Good math and analytical skills

  • Strong organizational and time management skills

  • Strong computer skills, including Microsoft Office suite

  • Experience in the oil and gas industry

Physical Demands:  

  • Ability to lift up to 50 lbs.

  • Role is deemed safety sensitive and may be subject to employer or customer drug testing.

  • Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

  • The employee is regularly required to talk or hear.

  • The employee is frequently required to use hands and fingers to pick, feel, and/or inspect material. The employee will also reach with arms and hands as needed.

About ChampionX

ChampionX is a global leader in providing chemistry programs and services, drilling technology, artificial lift solutions, and automation technologies for the upstream and midstream oil and gas industry. Our world-class safety culture fuels our purpose to improve lives through our commitment to deliver sustainable operations.

Our Commitment to Diversity and Inclusion 

At ChampionX, we believe the best teams are diverse and inclusive, and we are on a journey to create a workplace where every employee can grow and achieve their best. We are committed to fair and equal treatment of employees and applicants. We recruit, hire, promote, transfer and provide opportunities for advancement on the basis of individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any employee or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran. 

In addition, we are committed to furthering the principles of Equal Employment Opportunity (EEO) through Affirmative Action (AA). Our goal is to fully utilize minority, female, disabled and covered veteran individuals at all levels of the workforce.  

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance and the San Francisco Fair Chance Ordinance.

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