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Office Manager/Human Resource Generalist

4 months ago

Warsaw, United States ARCH Global Precision company Full time
Essential Duties and Responsibilities include the following. Other duties may be assigned.

  • Review and preparation of weekly payroll including attendance tracking and all UKG updates.
  • All duties associated with accounts payable, and receivable include but are not limited to processing check runs, invoicing shipments, summaries needed for month end closing and account reconciliation activities.
  • Process all vendor check runs and daily customer cash application.
  • Handle and resolve vendor calls on invoicing and payment issues.
  • Pursue customer collection and issue resolution.
  • Enter the credit card statements and charges monthly. Send month-end reports.
  • Experience with ERP systems.
  • Maintain the UKG database and train managers on utilization of the software.
  • Recruit, interview, and assist in the selection of employees to fill vacant positions.
  • Plans and conducts new employee orientation, benefits enrollment, and all onboarding activities.
  • Plan and conduct employee training and responds to inquiries regarding policies, procedures, and programs such as insurance coverages, 401K, FSA, PTO, LOA, and employee assistance programs.
  • Maintains knowledge of legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures, and reporting are in compliance.
  • Maintains integrity and confidentiality of all HR documents, records, and files.
  • Coordinates management training in appropriate resolution of employee relations issues
  • Coaches Managers and Supervisors in proper employee relations resolutions, including documented coaching and disciplinary action.
  • Address employee relations issues, such as harassment allegations, work complaints, advise management in appropriate resolutions, and other employee concerns.
  • Prepares employee separation notices and related documentation, and conducts exit interviews to determine reasons behind separation.
  • Investigates accidents and prepares reports for outside entities as required.
  • Plans and conducts special events such as annual benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, retirement celebrations, etc.
  • Provide front office support and other duties as assigned.
  • Prepares, issues, and sends out receipts, bills, policies, invoices, statements, and checks.
  • Operates computer terminal to input and retrieve data.
  • Opens and routes incoming mail, answers correspondence, and prepares outgoing mail.
Competencies:

To perform the job successfully, an individual should demonstrate the following competencies:
  • Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills.
  • Use of Technology - Adapts to new technologies; uses technology to increase productivity.
  • Attendance/Punctuality - Is consistently at work and on time.
  • Planning/Organizing - Prioritizes and plans work activities; uses time efficiently.


Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:
Associate's degree or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience. ERP Experience is required.

Language Skills:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Reasoning Ability:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ADDITIONAL NOTES

ARCH Global Precision is an Equal Opportunity Employee and wholeheartedly supports diversity in the workplace as a basic premise for business success. All employees of ARCH Global Precision are employed on an at-will basis. This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.