Senior Executive Assistant

2 weeks ago

Newark, United States Vantage Point Consulting Inc. Full time

Job Title: Executive Support Consultant

Location: Newark, NJ (Hybrid)

Duration: 9 Months+

Job Description:

A flexible multitasker who takes initiative, thrives in a fast-paced environment, and can work independently. Reporting across the Content organizations senior leaders, the ideal candidate will be able to quickly shift priorities and work with various team members as different needs arise.

You are comfortable operating in an agile environment, adapting to the challenges of a busy office, and possess solid experience successfully navigating the complexities of a large organization. You are a strong team player with exceptional attention to detail. The ideal candidate should be able to commute to the office when most of the team is present (typically Tuesdays and Wednesdays).

About the role:

  • Proactively manages Executives' calendars, including scheduling large and/or complex internal and external meetings (with high-level executives, international team members, or key customers, such as top agents, production companies, and their coordinators/assistants) while paying close attention to global time zones, making sure the time selected is as reasonable and convenient as possible (not extremely early or late)
  • Work closely with fellow coordinators/executive assistants to accommodate more complex meetings involving senior management
  • Diligently submits and follows up on monthly expenses (personal and corporate, such as mobile phone bills and travel, both domestic and international) in a timely manner
  • Providing relationship management support, which may include follow-up requests/calls, data entry, and more
  • Identifying administrative needs for the organization and initiating or willingly assisting with projects to support those needs
  • Perform other administrative support duties, as appropriate (e.g., visitor registration, parking, etc.)
  • Coordinating large internal team meetings and events/outings (All Hands, brainstorms, presentations, trainings, community outreach, etc.)

Qualifications:

  • Diligence and determination: a self-starter who's motivated to leave no stone unturned to get the job done.
  • Excellent interpersonal skills and professionalism are crucial - must be sensitive to business needs and be willing to cooperate as much as possible to accomplish tasks
  • Must also quickly and clearly communicate when problems arise (personal or work-related) so leaders are aware and can plan accordingly.
  • Accountability: owns tasks and is a dependable resource; when a task is assigned, it's as good as done - no follow up necessary.
  • Familiarity with Outlook and the Microsoft Suite (Word and Excel in particular)
  • Strong verbal and communications skills
  • Strong organizational skills
  • Strong prioritization skills and ability to multi-task
  • Ability to work in a fast paced and evolving environment
  • Fluent in Spanish is preferred

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