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Office Manager/Exec Assistant

4 months ago

Pittsburgh, United States Massaro Construction Group Full time

POSITION SUMMARY: The Office Manager /Executive Assistant is responsible for managing the administrative functions of the office along with the day to day support of the executive team. GENERAL DUTIES: Schedule and coordinate meetings and schedules for group. Perform a variety of clerical duties in support of department Maintain and order office supplies Establish and maintain files, both physically and electronically Track specific department information and prepare reports as needed Represent the company in a professional manner to outside vendors, subcontractors and clients Provide telephone support for department Prepare and send departmental correspondence and packages Open, sort, and distribute incoming mail and packages. Reproduce drawings, reports and correspondence as required Be readily adaptable to assist other departments as required Ensure that all departmental areas are stocked and functional at all times, including but not limited to: Copiers/Printers; Work islands; Break room and coffee station; and conference rooms JOB SPECIFIC DUTIES: Coordinate company events and meetings both on and offsite. Order, stock and maintain Company Supplies Order, stock and maintain Company Lunchroom Maintain and schedule company pool vehicle usage Coordinate and schedule all office moves, including furniture, phones, and fixtures Fiscal responsibility for annual office operating budget Maintain all company vehicles and records pertaining to fleet management, including registrations, titles, MVR and insurance checks for employees Serve as company purchasing manager for: office supplies/furniture and company vehicle Make travel arrangements for company personnel QUALIFICATION REQUIREMENTS: EDUCATION / EXPERIENCE REQUIREMENTS: High School diploma and/or degree from Business school. CERTIFICATIONS / LICENSURE REQUIREMENTS: None COMMUNICATION SKILLS: Must have excellent written and verbal communication skills. Ability to communicate effectively before groups of customers or employees. COMPUTER SKILLS: Must be computer literate with proficient knowledge of Microsoft Office Suite. OTHER SKILLS/REQUIREMENTS: Ability to multi-task, detail-oriented. Ability to support multiple managers and prioritize work. Maintaining confidentiality in work performed is of critical importance. PHYSICAL DEMANDS/WORK ENVIRONMENT: This position is that of a typical office where employee may sit or stand for long periods of time. Occasional lifting of up to 25 pounds may be required. TRAVEL DEMANDS: None Powered by JazzHR