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Administrative Office Associate, Secondary Success Pathways

4 months ago

Richmond, United States Richmond Public Schools Full time

Job Title:

Administrative Office Associate, Secondary Success Pathways

Grade Level/Terms of Employment:

Grade 112 (12 months)

FLSA Status:

Exempt

Work Location:

Richmond Technical Center

Immediate Supervisor:

Director, Secondary Success Pathways

General Description: The Administrative Office Associate assists the Secondary Success Pathways department, specifically the Career and Technical Education (CTE) department, and other programs within the department as needed, including, but not limited to, alternative education, adult education, school counseling, and out-of-school time. Candidates must be professional, and organized, and have excellent interpersonal skills in working with staff, students, and families who work collaboratively with Secondary Success Pathways.

Essential Duties and Responsibilities:

  • Plans, initiates, and carries to completion office support activities.
  • Composes non-routine letters, answers telephone, and informs and advises the public, students, and faculty on a variety of matters related to department operations and policies by telephone or through personal contact.
  • Maintains logs on incoming correspondence and action documents and follows up on work in progress to ensure timely response or action.
  • Maintains supervisor's calendar as required, formats and types confidential and general correspondence, reports, and statistical data.
  • Operates a personal computer and related equipment to produce correspondence, reports, charts, and other materials using numerous management techniques to enter, edit, print, and file data.
  • Greets customers in person or on the telephone; answering or referring inquiries.
  • Maintains customer confidence and protects operations by keeping information confidential.
  • Submits and maintains all leaves, payroll, and personnel records, clerical records, and reports.
  • Tabulates and prepares reports of financial data, and makes travel arrangements.
  • Works collaboratively with CTE Manager to submit requisitions, purchase orders, and other documents in accordance with state and federal regulations and division guidelines.
  • Works collaboratively with CTE Specialists to submit requisitions, purchase orders, and other documents in accordance with state and federal regulations and division guidelines.
  • Organizes and archives physical and electronic documentation.
  • Maintains office supplies by checking stock to determine inventory levels, anticipating needed supplies; placing and expediting orders.
  • Keeps equipment operational by following the manufacturer's instructions and procedures.
  • Secures information by completing database backups.
  • Provides historical reference by utilizing filing and retrieval systems.
  • Maintains technical knowledge by attending educational workshops and reading administrative support publications.
  • Establishes and maintains effective working relationships with personnel in other schools, offices, and governmental agencies.
  • Performs other related duties as assigned.
Qualifications:
  • High school diploma or its equivalent, plus two years of office associate experience.
  • Work experience in a school office or division central office is preferred.
  • Exceptional organizational skills.
  • Ability to multitask and prioritize in a fast-paced environment.
  • Ability to effectively communicate with and work cooperatively and collaboratively with co-workers, school staff, students and the general public.
  • General knowledge of business office procedures, practices, and equipment.
  • Ability to perform basic mathematical calculations, excellence in business English, grammar, spelling, and punctuation.
  • Ability to communicate clearly and concisely, both orally and in writing.
  • Ability to establish and maintain effective working relationships with others.
  • Must be adaptable to changing priorities, have the ability to work independently, and ability to effectively complete multiple assignments simultaneously.
  • Excellent customer service and public relations skills required.
  • Ability to exercise tact, good judgment and initiative.
  • Considerable skills in operating a computer.
  • Experience using Microsoft Office, Word and Excel software applications required.


HOW TO APPLY: All applicants (including RPS employees) must submit an on-line application. Please access website at: www.rvaschools.net

Please upload the following information with your application: a current resume, transcript and license if applicable. Three references names and contact information will be required if you progress to the interview step of the selection process. Richmond Public Schools will conduct a background investigation, fingerprinting and tuberculosis screening as a condition of employment. EOE.