Administrative Coordinator

1 month ago

Pittsburgh, United States Carnegie Mellon University Full time

Carnegie Mellon University is a private, global research university that challenges the curious and hardworking to deliver work that matters. Our extraordinary institution has distinctive areas of excellence and a culture marked by ambition and a deep, practical engagement with challenges facing society. We continue to produce talented alumni and draw faculty and staff eager to be a part of the university's creative, dedicated and close-knit community. We place emphasis on practical problem solving, interdisciplinary learning, a transformative spirit, and collaboration.

The Department of Statistics & Data Science, part of the Dietrich College at CMU, is in search of an Administrative Coordinator. This is an excellent opportunity for an individual who flourishes in an interesting, fast paced, growing, and challenging work environment. You will contribute to the department by providing and coordinating administrative assistance to faculty, students, and staff of the department.

Core Responsibilities Include:
  • Prepare the supporting documentation for student appointments in Workday.
  • Student initiator in the Workday system. Approves student timecards.
  • Works with seminar speakers and manage travel arrangements if needed.
  • Organizes small department events and aids in larger planning events as needed.
  • Works with student visitors and assists with visas if needed.
  • Handles the payment of student awards
  • Performs general administrative tasks as needed for the department.
  • Serve as back up for scheduling TA office hours/room reservations
Qualifications:
  • High School/GED required; associate degree preferred
  • 3-5 years administrative support and data entry/word processing experience required
  • Microsoft Office and Google applications experience preferred.
  • Experience with Workday or related HRIS systems highly desired
  • Excellent communication, organizational and time management skills.
  • Ability to work with individuals at all levels, and able to work with different departments (Human Resources, Payroll, OIE, etc.) to resolve issues.
  • Ability to handle multiple tasks, meet inflexible deadlines, and handle confidential information

Flexibility, excellence, and passion are vital qualities within the Dietrich College. Inclusion, collaboration, and cultural sensitivity are valued competencies at Carnegie Mellon. Therefore, we are in search of a team member who is able to optimally interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

You should demonstrate:
  • Problem solving and reasoning skills
  • Strong oral and written communications
  • Strong organization and planning skills
  • Ability to optimally prioritize and manage a high volume of transactions and activities within a fast-paced environment.
  • Ability to adapt efficiently to changing policies, processes, and system requirements
  • Ability to adapt to change as the department evolves
  • Ability to work well with others and/or as part of a team
  • High attention to detail, an ability to prioritize, and capability to maintain confidentiality

Additional Information:

  • Successful background check investigation
  • Sponsorship: Applicantsfor this positionmust becurrentlylegally authorized to workfor CMUin the United States. CMU will notsponsor or take over sponsorship of an employment visa for this opportunity.

Joining the CMU team opens the door to an array of exceptional benefits available to eligible employees.

Those employees who are benefits eligible have the opportunity to experience the full spectrum of advantages from comprehensive medical, prescription, dental, and vision insurance to an enticing retirement savings program offering a generous employer contribution. You can also unlock your potential with tuition benefits and take well-deserved breaks with ample paid time off and observed holidays. Finally, rest easy knowing you are covered by life and accidental death and disability insurance.

Other perks include a free Pittsburgh Regional Transit bus pass, our Family Concierge Team to help navigate childcare needs, fitness center access, and so much more

For a comprehensive overview of the benefits that may beawaiting you, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond just credentials, we consider the role and responsibilities, your invaluable work experience, and the knowledge gained through education and training. We acknowledge and appreciate your unique skills and the diverse perspective you bring. Your journey with us is about more than just a job; it's about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization? Apply today

Location

Pittsburgh, PA

Job Function

Administrative Support and Coordination

Position Type

Staff - Regular

Full Time/Part time

Full time

Pay Basis

Hourly

More Information:

  • Please visit "Why Carnegie Mellon" to learn more about becoming part of an institution inspiring innovations that change the world.

  • Click here to view a listing of employee benefits

  • Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.

  • Statement of Assurance

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