Administrative Assistant

3 weeks ago

Houston, United States Rotating Machinery Svcs, Inc. Full time

RMS Inc. is looking for an Administrative Assistant to join our team.

The Administrative Assistant position provides operational support with responsibilities covering a wide array of activities. This position supports many current and new developing tasks and/or projects. This position is an on-site temporary role with the possibility to go permanent based on performance. This role is a 40+ hours a week at our Pearland Works Facility.

JOB REQUIREMENTS AND QUALIFICATIONS

  • Document Control and email correspondence filing.
  • Receive and enter timecards into JobBOSS.
  • Manages employees shift change in JobBoss.
  • Tarins employees on time entry processes.
  • Creates barcodes for employee time badges.
  • Supports the RMS phone system.
  • Data Books.
  • Once a related job is completed, ensure all documents are in the Data Book.
  • Receive employee PTO requests and facilitate entry in ADP.
  • On a weekly basis review JobBOSS reports with General Manager and upload to SharePoint accordingly.
  • Save copies of field timesheets to job files.
  • Review and provide location specific reporting.
  • Assist with Customer packing lists/shipping documents.
  • Make copies for job files.
  • Manage all shipping and receiving documents along with the pending folders.
  • Receive packing lists and ensure that someone has reviewed/approved the shipment and then receive it in JobBOSS. Make any notations if everything was not received.
  • Save copies of Tickets/POs to respective job folders.
  • Receive customer orders or new sales orders written/verbal.
  • Open/assign job numbers.
  • Create job folders and shop traveler/work packet. Hang the job packet on the job board.
  • Create daily open jobs report and distribute.
  • Once the job is shipped/completed, ensure all documents are in job folder.
  • Assist and coordinate safety training with HR/Safety as well as 3rd party providers.
  • Coordinate paperwork for safety drug testing as needed.
  • Assist with field and shop operations.
  • Order office supplies and maintain the supply inventory.
  • Take Manager and ISO Meeting Minutes
Other projects as assigned, and responsibilities may be added at the company's discretion.

ADDITIONAL RESPONSIBILITIES

The above list of activities is not all inclusive but a general representation of the requirements of an RMS Inc. Administrative Assistant. This list is subject to change based on the needs of the company. Other projects and responsibilities may be added at the company's discretion.

KNOWLEDGE AND/OR SKILL REQUIREMENTS

ORGANIZATIONAL
  • Exceptional ability to multitask, prioritize, and manage time and resources effectively.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Excellent organizational skills and attention to detail.
  • Display ownership and accountability for tasks and responsibilities.
INTERPERSONAL
  • Excellent interpersonal and customer service skills.
  • Excellent verbal and written communication skills.
  • Working understanding of human resource principles, practices, and procedures.
ADMINISTRATIVE & TECHNOLOGIES
  • Proficient with Microsoft Office Suite or related software.
  • Must have basic knowledge of Excel formulas, Microsoft Outlook, and formatting knowledge in Word.
REQUIRED EXPERIENCE & QUALIFICATIONS
  • Minimum 1 - 3 Years of related experience
REQUIRED EDUCATION
  • High School Diploma / GED from an accredited school or institution.
ADDITIONAL REQUIRMENTS
  • The position will be based in our Pearland Works facility in Pearland, TX 77047.
  • Base Hours 8:00 a.m. to 5:00 p.m. Monday - Friday
  • Travel time is expected to be 0 - 5%.
  • This is a full-time position, with a minimum expectation of 40+ hours per week. Additional hours, including evenings or weekends may be required based on business needs.
  • Must be able to pass pre-employment Drug, Alcohol and Background check.
  • This position can be required to participate in the company or customer random drug and alcohol screening policy.
  • Ability to lift 30 - 50 lbs.
WORK ENVIRONMENT
  • Office Environment on a regular basis. While performing the duties of this position, the employee may enter a shop environment and will be exposed to moving mechanical parts.
  • While the work area may be described as generally clean, safe, and "not loud", there will be machine operations that generate moderate noise and metal particles.
WHAT WE OFFER
  • Competitive Pay
  • Paid Time Off
  • Medical / Dental / Vision
  • 401k
  • Employee Incentive Programs
  • Employee Reimbursement Programs

Come Join Rotating Machinery Services Inc. and watch your Career go TURBO Visit www.rotatingmachinery.com to learn more about who we are and what we do.

ABOUT RMS

Rotating Machinery Services (RMS Inc.) was established in 1998 with the vision to reinvent the concept of an aftermarket turbomachinery business. The goal was to provide turbomachinery operators with unparalleled service based on established relationships, solid engineering, and technical expertise-all backed by responsiveness in competitive prices and lead times. RMS' commitment to quality penetrates every aspect of the organization and in the guiding force for all decision making. With an equal blend of cutting-edge technology, engineering experience, and the work of skilled crafts people, RMS continuously delivers the best possible results to customers. RMS is a nimble organization with a collaborative culture of individuals who come to work every day with a desire to improve upon their craft and further the rotating machinery industry.

RMS Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

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