Administrative Assistant-Human Servicesh

4 weeks ago

Barnstable, United States Barnstable County Full time

Professional, technical, & administrative support assisting with daily operation of financial & administrative functions of the department, all other related work as required. Supervision Works under the general direction of the Director of Human Services. Employee confers regularly with other department members on general strategies to accomplish the work of the department & specific projects. Employee sets own daily work plan & completes work independently. Essential Functions Provides administrative & clerical support to the department, including record keeping related to departmental databases & contact lists, correspondence, memoranda, reports & other materials; assists in the fiscal management of the department, including record keeping, accounts payable, department receivables & payroll. Assists in the compilation of information for the department annual report. Assists with preparation of grant applications & requests for proposals. Assists in preparation of annual budget. Reconciles accounts with the Finance Department & works with staff to resolve discrepancies that may arise. Orders department supplies/equipment, program supplies, collaborates with IT for purchasing equipment & software in accordance with the County procurement policy. Communicates with County Facilities Department regarding department related concerns & projects. Serves as community resource to the public by answering phones, handling information requests, welcoming visitors & addressing general inquiries. Makes referrals to program staff as needed. Provides official meeting minutes to the various Human Services Department committees in accordance with the Massachusetts Open Meeting Law. Responsible for handing confidential & sensitive information with discretion & in accordance with the established county policies. Provides support for communications functions including web site updates, e-newsletters, etc. Responsible for assisting in managing content that is integrated across platforms. Provides support to SHINE during Medicare Open Enrollment period. Meets with departmental staff on a regular basis to provide project updates & share relevant information. Performs similar or related duties, as required, or as situation dictates. Recommended Minimum Qualifications Education & Experience High school diploma & supplemental courses in business training, equivalent to an Associate Degree. Bachelor\'s Degree preferred. Three to five years\' experience in office management or equivalent. Experience with computers, recordkeeping, & office management or equivalent combination of education & experience.

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