Office Assistant

4 months ago


Santa Ana, United States Institute of Inspection , Cleaning and Restoration Certification Full time
Do you love helping people through difficult situations?

Then don't miss your chance to join our Franchise as a new Office Assistant. In this position, you will be making a difference each and every day. We have a sincere drive toward the goal of helping make fire and water damage "Like it never even happened"

Our Franchise is seeking someone who is comfortable working hard in challenging situations, enjoys meeting new people, has excellent communication skills, enjoys supervising others, and is a serious multi-tasker. If you are self-motivated and have superb interpersonal skills, then you'll thrive in this work environment. Are you highly dependable and super-excited about routinely exceeding expectations? Then you may be our perfect hero

As a valued SERVPRO® Franchise employee, you will receive a competitive pay rate $15.00-$17.00, with opportunity to learn and grow.

Job Description:

Perform all job file coordinator tasks related to customer calls, job monitoring, tracking, coordination, uploads and audits of jobs. Perform general office duties, such as drafting correspondence, filing, and creating reports.

Responsibilities:
  • Monitor job file status and job file audit status
  • Maintain job file WIPs
  • Monitor and ensure client requirements are followed
  • Review and validate initial field documentation
  • Daily job file coordination, including preparing job file reports, performing job file backup, and completing job file audit process
  • Maintain internal and external communications
  • Complete and review job file documentation for final upload and the audit process
  • Perform job close-out
Qualifications:
  • Administrative or office-related experience and business experience is a plus
  • Experience in the commercial cleaning and restoration or insurance/service industry is a plus
  • Experience with job file processes, and quality assurance, is a plus
  • Outstanding written and verbal communication skills, including proper pronunciation and grammar, and a consistently courteous and professional tone of voice at all times
  • Ability to remain calm and professional during tense or stressful situations
  • Excellent organizational skills and strong attention to detail
  • Very self-motivated and goal-oriented
  • Capability to work in a fast-paced, team-oriented office environment
  • Proficiency in Microsoft Office (i.e. Outlook, Word, Excel)
  • Ability to learn new software, including Xactimate and proprietary software
  • Ability to successfully complete a background check subject to applicable law


All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Industries, Inc., the Franchisor, in any manner whatsoever.

Picture yourself here fulfilling your potential

At SERVPRO®, you can make a positive difference in people's lives each and every day We're seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO® career opportunities near you is easy We look forward to hearing from you.

All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.
  • Office Assistant

    4 weeks ago


    Santa Ana, United States Amtec Enterprise Full time $16

    Job DescriptionJob DescriptionWe are looking for an office assistant who will be in charge of assisting with the day-to-day office and support duties due to an increased workload and support office coverageJob Title: Office AssistantShift: Monday to Friday, 7:00 a.m.-4:00 p.m. ( 1-hour lunch)Pay: $16.50/hourAddress:  Santa Ana, CA 92701Job...

  • office assistant

    1 month ago


    Santa Ana, United States Greenkraft Inc Full time

    Job DescriptionJob DescriptionLooking for office assistant, cover receptionist when they are out, back office help, help accounting with invoices, filing, copying, making files, emailing, able to follow direction, we are willing to train in many tasks and software like quickbooks. Hours 8-5 lunch 12-1 M-F. know Microsoft office, word, excel, outlook,...

  • Office Assistant

    4 months ago


    Santa Ana, United States SERVPRO Full time

    Do you love helping people through difficult situations? Then don’t miss your chance to join our Franchise as a new Office Assistant. In this position, you will be making a difference each and every day. We have a sincere drive toward the goal of helping make fire and water damage “Like it never even happened”!Our Franchise is seeking someone who is...


  • Santa Ana, United States Smooth Dental & Orthodontics Full time

    Job DescriptionJob DescriptionJob Description Dental Front Office Assistant We are a high tech modern PRIVATE DENTAL OFFICE, we offers high tech procedures in our office. We are a progressive and growing practice looking for a dental front office assistant with a lots of enthusiasm and willing to grow with our organization . We are looking to hire...


  • Santa Ana, United States Smooth Dental & Orthodontics Full time

    Job DescriptionJob DescriptionJob Description Dental Front Office Assistant We are a high tech modern PRIVATE DENTAL OFFICE, we offers high tech procedures in our offic. We are a progressive and growing practice looking for a dental front office assistant with a lots of enthusiasm and willing to grow with our organization . We are looking to hire immediatel....


  • Santa Ana, United States Carousel Foods USA Full time

    Job DescriptionJob DescriptionSeeking a Full-Time office assistant and answering phones as needed for M-F - 8-5 position.Need to speak Spanish and English.Need high school minimum some college is a plus. Familiar with Microsoft excel. Organizing skills a plus.Job involves putting paperwork together, filing, making folders, organizing, typing, emailing,...


  • Santa Ana, United States Executive Office For Immigration Review Full time

    This position is in the Executive Office for Immigration Review (EOIR), Office of the Chief Immigration Judge. EOIR seeks highly-qualified individuals to join our team of expert professionals who serve as immigration adjudicators in this important Agency. EOIR's mission is to adjudicate immigration cases fairly, equitably, and efficiently at the trial and...


  • Santa Ana, California, United States Law Office of Lorena Marquez Full time

    Position OverviewWe are seeking dedicated individuals for two distinct roles within our team at the Law Office of Lorena Marquez:Administrative Assistant:The Administrative Assistant will be tasked with managing incoming communications, including phone calls, voicemails, and emails. This role is essential in creating a welcoming atmosphere for clients and...


  • Santa Ana, California, United States Law Office of Gene J. Goldsman Full time

    A prominent and well-respected Plaintiff's Personal Injury and Civil Litigation law office is seeking a dedicated FULL TIME Law Clerk to support various legal functions. Responsibilities include conducting client interviews, drafting legal documents such as complaints and case management statements, preparing defaults and default judgments, performing legal...


  • Santa Ana, California, United States Law Office of Gene J. Goldsman Full time

    A reputable and established Plaintiff's Personal Injury and Civil Litigation law office is in search of a dedicated FULL TIME Law Clerk. This role involves engaging with prospective clients, drafting legal documents such as complaints and case management statements, preparing defaults and default judgments, conducting legal research, and supporting various...

  • Dental Assistant

    2 weeks ago


    Santa Ana, California, United States Fresh Dental Santa Ana Full time

    We are seeking a highly skilled and motivated Dental Assistant to join our team at Fresh Dental Santa Ana. As a Dental Assistant, you will play a vital role in providing exceptional patient care and supporting our dental team in a fast-paced and dynamic environment.Key Responsibilities:Assist dentists and hygienists with patient care, including preparing...


  • Santa Ana, United States Kimco Staffing Services Full time

    Job DescriptionJob DescriptionJoin Our Team as a Data Entry Office Assistant!We are looking for a meticulous and organized Data Entry Office Assistant to join our team on a full-time basis. In this role, you will enter and verify data, organize information, create reports, and assist with user data input/output issues.Job Title: Data Entry Office Assistant -...


  • Santa Ana, United States Developmental Pathways Inc. Full time

    Job DescriptionJob DescriptionJob Title: Clinic Office AssistantLocation: (In person) Orange CountyPosition Overview:The Clinic Office Assistant in an ABA clinic plays a crucial role in ensuring the efficient operation of the clinic, focusing on providing administrative and clerical support to the clinical team and families of children receiving ABA...

  • Office Coordinator

    2 days ago


    Santa Ana, California, United States Fresh Form Draft Full time

    Office AssistantWe are seeking a highly organized and detail-oriented Office Assistant to join our dynamic team at Fresh Form Draft. As the first point of contact for visitors and clients, you will play a key role in creating a welcoming atmosphere while also handling administrative tasks that are critical to our success.Key Responsibilities:Greet visitors...

  • Office Coordinator

    3 weeks ago


    Santa Ana, California, United States Angela Scribe Full time

    Job OverviewPosition Title: Administrative AssistantCompany: Angela ScribeEmployment Type: Full-TimePosition Summary:We are looking for a meticulous and efficient Administrative Assistant to facilitate the daily operations of our organization. The successful candidate will be tasked with overseeing administrative functions, organizing schedules, managing...

  • Office Manager

    4 months ago


    Santa Ana, United States ALT FINANCIAL NETWORK, INC. Full time

    We’re looking for a highly driven Office Manager to lead our administrative staff. You’ll be in charge of overseeing office operations, streamlining systems, and ensuring our administrative support is accurately following office policies. The ideal candidate is an organized and efficient leader who loves motivating and encouraging others to do their best...

  • Office Coordinator

    3 weeks ago


    Santa Ana, California, United States Angela Scribe Full time

    Job OverviewPosition Title: Administrative AssistantCompany: Angela ScribeEmployment Type: Full-TimePosition Summary:We are in search of a meticulous and efficient Administrative Assistant to facilitate the daily functions of our organization. The successful candidate will take charge of various administrative responsibilities, organize schedules, manage...

  • Office Coordinator

    7 days ago


    Santa Ana, California, United States SERVPRO Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Office Assistant to join our team at SERVPRO. As an Office Assistant, you will play a critical role in ensuring the smooth operation of our office and providing exceptional customer service to our clients.Key ResponsibilitiesMonitor and maintain accurate job file status and audit statusCoordinate...

  • Office Manager

    4 months ago


    Santa Ana, United States Alt Financial Network, Inc. Full time

    Job DescriptionJob DescriptionWe’re looking for a highly driven Office Manager to lead our administrative staff. You’ll be in charge of overseeing office operations, streamlining systems, and ensuring our administrative support is accurately following office policies. The ideal candidate is an organized and efficient leader who loves motivating and...


  • Santa Ana, California, United States CASA DE LA FAMILIA Full time

    Casa de la Familia is seeking an Administrative Assistant to support our operations Casa de la Familia is dedicated to addressing post-traumatic stress, anxiety, and depressive disorders through crisis intervention and comprehensive individual and family therapy. We collaborate with various social service agencies, law enforcement, victim advocates, family...