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Office Management/Staff Officer Support

4 months ago

Springfield, United States ProCleared LLC Full time

Duties include:

  • Perform administrative officer duties to include scheduling, coordinating meetings, coordinating calendars and events; and gathering, inputting and retrieving electronic data.
  • Serve as the primary suspense coordinator for all TF taskings to include those from external agencies, internal offices and staff packages.
  • Assemble and process Staff Summary Packages, as needed, for TF.
  • Assist with Office staff meetings and provide administrative and coordination support to the
  • forum; take notes and electronically record actions from key personnel as needed.
  • Assist in the preparation of routine and special topic briefings and reports; prepare and distribute briefing reports and read-ahead material utilizing Microsoft Office Applications.
  • Routinely review floor plans, coordinate office moves and obtain appropriate NGA authorization for office construction, equipment or personnel moves; update seating charts and prepare cubicle name signs for incoming personnel.
  • Create travel plans and itineraries for Senior Government personnel to include Defense Travel System (DTS) authorizations and vouchers; create and manage NGA Management Execution Tracker System (MET).
  • Compile, edit, and disseminate articles submitted from each TF branch to create the Weekly Activity Report (WAR) to give to CIO-T and the Director of National Intelligence (DNI).
  • Assist in the creation and implementation of TF succession planning to include reviewing strategic workforce planning (SWP), work roles and training. Execute and accomplish the succession planning initiative.
Requirements
  • TS/SCI
  • 11+ years of experience
  • Bachelor's Degree
  • Demonstrated experience in gathering supporting data to create adhoc reports featuring metrics, or analysis.
  • Demonstrated experience performing administrative officer duties to include scheduling, coordinating meetings, coordinating calendars and events; and gathering, inputting and retrieving electronic data.
  • Demonstrated experience implementing oral and written communication skills with drafting documents and briefings.
  • Demonstrated experience with Microsoft Office products, with a specific emphasis on Word, Excel, PowerPoint, and Outlook applications.
  • Demonstrated experience in business process development, including but not limited to developing and maintaining diagrams, checklists, and SOPs.
Desired Skills:
  • Proficiency on NGA's Central Electronic Requirements Tracking Systems (NCERTS).
  • Demonstrated experience using SharePoint.
  • Demonstrated knowledge and experience of the Intelligence Community and the Department of Defense.


Founded in 2011, ProCleared LLC is a dedicated Service-Disabled Veteran-Owned Small Business (SDVOSB) serving the Intelligence Community and the Department of Defense. We pride ourselves on swiftly delivering solutions tailored to government needs. Our commitment extends beyond our clients; we foster an empowering work environment and offer a comprehensive benefits package, including 100% employer-paid premiums for health, dental, vision, and life insurance, Paid Time Off, federal holidays, and a competitive 401k match. At ProCleared, we value our people, partners, and purpose