Administrative Assistant

1 month ago

Laredo, United States Endeavors Full time
Job Details Job Location Laredo, TX Position Type Full-Time Education Level High School Diploma/GED   Job Shift Days Description

JOB PURPOSE:

Provide administrative support to the staff and clients of the Customs and Border Protection (CBP) Workforce Wellness Program (WWP) through various administrative functions to include, but not limited to filing and posting required paperwork, assisting with accounting and invoice submissions, scheduling appointments, and meetings, managing calendars, and maintaining organization records.

Qualifications

ESSENTIAL JOB RESPONSIBILITIES:

  • General Duties
    • Manages daily assignments and ensures deadlines are met and work is completed correctly.
    • Prepares/modifies documents including correspondence, reports, drafts, memos, and emails.
    • Ensures maintenance of office equipment, including computers, copy machines and other equipment as necessary.
    • Respond to INFO emails and requests for information.
    • As requested, track and manage overall expenses in Expense Management systems.
    • Receive, enter, and manage expenses, invoices, receipts, and submissions.
    • Submit completed expense report in system according to deadlines.
    • Perform administrative duties in a timely and accurate manner.
    • Answer phones and take/forward messages.
    • Type, print and proofread documents.
    • Photocopy, scan and fax materials.
    • Distribute general client correspondence.
    • Schedule appointments for clients.
    • Maintain legal records and files for organization.
  • Manage travel.
    • Handle all details associated with travel arrangements including flights, local transportation, and accommodations.
    • Track and submit receipts.
    • Confirm travel related appointments and all other travel details.
  • Correspondence/Presentations
    • Draft and/or compose correspondence and presentations as assigned.
    • Provide presentation support, Excel Spreadsheets, or other presentations.
  • Expense Management
    • Manage credit card and related expenditures, prepare, code, and submit bills, invoices, receipts, and expense reports.
  • Organization of files and records
    • Manages files and makes copies.
    • Ensures documents are filed and maintained on SharePoint.
    • Serves as keeper/tracker of organizations documents.
  • Other Key Duties
    • Organize and maintain documents in a paper or electronic filing system(s);
    • Shipping documents or marketing materials as necessary.

  • Other duties as assigned.
  • Demonstrate Exceptional customer service, in Everythingyou do, by placing the child, family, Veteran or client first to support our mission to "Empower people to build better lives for themselves, their families, and their communities."

ESSENTIAL QUALIFICATIONS:

EDUCATION: High School Diploma or GED required. Associate in business administration or relative field preferred.

EXPERIENCE: 2-3 years' experience in a larger organization preferred with proven experience in providing exemplary assistance and an in-depth understanding of administrative procedures. Must be proficient in MS Office (Word, PowerPoint, Excel). Must be an analytical mind with problem-solving skills, excellent organizational and multitasking abilities, and a team player with leadership skills.

ATTENDANCE: Must maintain regular and acceptable attendance at such level as is determined in the employer's sole discretion. Flexibility in hours required as needed for business purposes.

LICENSES: Driver's License with clear record. Microsoft Office Specialist Certification Preferred.

VEHICLE: Must have daily use of a vehicle without prior notice.

OTHER: Must be available and willing to travel to various locations and with such frequency as the business need dictates.

Endeavors has a longstanding practice of providing a work environment that is free from all forms of employment discrimination, including harassment, because of race, color, sex, gender, age, religion, national origin, marital status, sexual orientation, gender identity, genetic information, disability, military or veteran status, or any other characteristic protected by law. We recruit, hire, employ, train, promote, and compensate individuals based on job-related qualifications and abilities.

Endeavors also provides reasonable accommodation to qualified individuals with disabilities or based on a sincerely held religious belief, in accordance with applicable laws. If you need to inquire about an accommodation, or need assistance with completing the application process, please email hr@endeavors.org or speak with your recruiter.

  • Administrative Assistant

    1 month ago

    Laredo, United States FIRED UP STAFFING LLC Full time

    Administrative assistants handle general office tasks and administrative duties, such as directing communications between colleagues and customers, organizing schedules and events, entering data, bookkeeping, maintaining office equipment and so on.

  • Senior Administrative Assistant

    7 days ago

    Laredo, Texas, United States City of Laredo, TX Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at the City of Laredo. As a key member of our administrative staff, you will provide exceptional support to our department, ensuring the smooth operation of our daily activities.Key ResponsibilitiesProvides administrative and clerical support to...

  • Administrative Assistant

    3 months ago

    Laredo, United States Texas Department of Aging & Disability Services Full time

    Job Description: CPS CVS Unit Admin Asst I The position provides administrative support to unit supervisor and staff. The position interacts routinely with Texas Department of Family and Protective Services staff and the general public. A Child Protective Services Administrative Assistant- . WHY WORK FOR DFPS? The Texas Department of Family and...

  • Nursing Administration Assistant

    17 hours ago

    Laredo, Texas, United States Laredo Medical Center Full time

    About the Role:">We are currently recruiting for a skilled Bed Control Staffing Coordinator to join our nursing administration team at Laredo Medical Center.">This role offers an exciting opportunity to work in a dynamic healthcare environment, contributing to the delivery of high-quality patient care and services.">Key Responsibilities:">">Manage patient...

  • Administrative Support Specialist

    2 days ago

    Laredo, Texas, United States Webb County, TX Full time

    Job SummaryThis position is responsible for providing administrative assistance to support the operations of the Juvenile Department. The ideal candidate will possess excellent communication and organizational skills, with the ability to work in a fast-paced environment.Key Responsibilities:Provide customer service to employees and visitorsProcess payroll...

  • Administrative Associate IV

    7 days ago

    Laredo, United States Texas A&M International University (TAMIU) Full time

    Job TitleAdministrative Associate IV (School of Engineering)AgencyTexas A&M International UniversityDepartmentSchool Of EngineeringProposed Minimum Salary$14.43 hourlyJob LocationLaredo, TexasJob TypeStaffJob DescriptionJob SummaryThe Administrative Associate IV works under general supervision and provides advanced administrative support work.Essential...

  • Administrative Associate IV

    5 days ago

    Laredo, United States Texas A&M International University (TAMIU) Full time

    Job TitleAdministrative Associate IV (Student Disability Services)AgencyTexas A&M International UniversityDepartmentStudent Disability ServicesProposed Minimum Salary$14.43 hourlyJob LocationLaredo, TexasJob TypeStaffJob DescriptionJob SummaryWorks under general supervision and provides advanced administrative support work.Essential Duties and...

  • Healthcare Assistant

    2 days ago

    Laredo, Texas, United States Community Health System Full time

    Join our team as a Healthcare Assistant at Laredo Medical Center's Emergency Room! We offer a competitive salary and excellent benefits package. Estimated Salary: $40,000 - $60,000 per year based on experience and qualifications.About the JobThis is an exciting opportunity to work in a dynamic and fast-paced environment where you will have the chance to make...

  • Human Resources Assistant

    6 months ago

    Laredo, United States DLP Services Full time $17

    The DLP Services, LLC is currently accepting applications for the position of:POSITION TITLE: Human Resources Assistant.Location: Laredo, TXHire Pay: $17.10hr.Classification:Full time.JOB SUMMARY:Assists with staffing and pre-hire activities, including coordinating the background screening process.Ability to execute and support HR initiatives, policies, and...

  • Promotional Event Assistant

    2 weeks ago

    Laredo, United States 19 Management Group Full time

    Job DescriptionJob DescriptionWe are looking to hire a full-time, entry-level Promotional Event Assistant to join our promotions team!As a leader in experiential marketing & client acquisitions, we specialize in creating and implementing customized promotional event strategies for a large portfolio of clients. By using a personalized approach to brand...

  • Nurse Practitioner/Physician's Assistant

    1 week ago

    Laredo, United States DOC-AID Full time

    Position Summary:The Nurse Practitioner-Physician Assistant is directly responsible for care of patients. Duties include performing initial clinical evaluations as well as directed procedures for urgent care, occupational health, and workers' compensation procedures. The Nurse Practitioner-Physician Assistant will also follow up on laboratory analysis and...

  • Database Management Professional

    5 days ago

    Laredo, Texas, United States City of Laredo, TX Full time

    We are seeking a highly skilled Database Management Professional to join our team at the City of Laredo, TX.About the JobThis is a challenging role that requires strong technical expertise in database management and administration. The ideal candidate will have a deep understanding of IBM Systems/Windows OS Database Administration and programming...

  • Assistant Project Manager, Janitorial/Grounds

    7 days ago

    Laredo, United States PCSI Full time

    PCSI is looking for an Assistant Project Manager for our facilities maintenance contract with US Border Patrol in Laredo! The Assistant Project Manager works closely with corporate departments to administer policies, participate in recruiting, promote safety, and maintain compliance with the contract. This role also involves filling in for the Project...

  • City Council Liaison

    5 days ago

    Laredo, Texas, United States City of Laredo, TX Full time

    About the RoleThis is an exciting opportunity to join the City of Laredo, TX as a City Council Liaison. As a key member of our team, you will play a vital role in supporting the City Council's efforts to serve the community.ResponsibilitiesCoordinate District Events: Work closely with directors and departmental staff to plan and execute district events,...

  • Human Resources Generalist

    7 days ago

    Laredo, Texas, United States DLP Services Full time

    DLP Services, LLC is a dynamic organization seeking an exceptional Human Resources Assistant to join our team in Laredo, TX. As a Human Resources Assistant, you will play a vital role in supporting the HR function and contributing to the overall success of the company.Job SummaryThe successful candidate will be responsible for assisting with staffing and...

  • Business Development Associate

    4 days ago

    Laredo, Texas, United States Rhodes Enterprises Full time

    Job OverviewRhodes Enterprises, a leading developer of residential, commercial, and master-planned communities, is seeking an experienced Business Development Associate to support its Sales Team. This role will be responsible for providing administrative and clerical assistance to enhance the customer experience.

  • Technical Operations Specialist

    6 days ago

    Laredo, Texas, United States Marathon TS Full time

    Marathon TS is seeking a Technical Operations Specialist to support a major CBP Program.We are targeting candidates to perform the following tasks:Job ResponsibilitiesProvide instructions and assistance with administrative functions related to receiving noncitizens at intake, including storing and tracking personal property.Prepare administrative...

  • Medical Support Professional

    2 weeks ago

    Laredo, Texas, United States United Independent School District Full time

    Job Title: Medical Support ProfessionalWe are seeking a highly skilled and detail-oriented Medical Support Professional to join our team at United Independent School District. This role is ideal for an individual who is passionate about providing exceptional support services in a fast-paced environment.About the Role:This position will provide administrative...

  • Federal College Work Study

    6 months ago

    Laredo, United States The Texas A&M University System Full time

    Job Description Location: Laredo Area Community Foundation Sue & Radcliffe Killam Library University Blvd KLM room , Laredo, TX Mission: The Laredo Area Community Foundation acts as a driving force to develop a permanent endowment, to assess and to respond to emerging and changing community needs, to provide a vehicle and service for donors...

  • Sr HR Generalist

    7 days ago

    Laredo, United States MEDLINE INDUSTRIES HOLDINGS Full time

    Job Summary THIS IS AN ONSITE ROLE MON - FRI Under limited supervision, the Sr HR Generalist provides guidance and solutions on human resources operational issues. This individual partners with management to facilitate the delivery of HR services. In addition, the Sr HRG ensures the organization's current HR requirements are met and the HR strategy is...