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Admissions Advisor

4 months ago

Pasadena, United States San Jacinto College Full time

Admissions Advisor - Central Campus

PRIMARY FUNCTION: The function of the advisor is to assist both new FTIC and transfer students throughout the entire onboarding process to San Jacinto College. Provides assistance with supporting students with all admissions processes including applications, testing requirements, residency, meningitis compliance, and new student orientation. Works with new students on initial career, financial, and academic plans.
Essential Job Functions:
  • Initiate and maintain systematic and frequent contact with advisees. Manage a caseload of new students through the application process up to registration. Advise students about degree pathways and academic requirements.
  • Advise prospective students and families about the admissions and enrollment process; application, testing requirements, orientation, transcript, immunization, and FASFA. Follow-up with applicants regarding outstanding documents required for registration.
  • Input immunization records, high school and college transcripts, residency updates, and test scores/records to update student's admissions status.
  • Refer students to the appropriate specialized staff for such issues as disability services, counseling, international student services, financial assistance, tutoring, etc.
Additional Job Functions:
  • Serve as a liaison and foster intentional relationships with other advisors, offices, and departments.
  • Stay abreast of changing institutional information including admissions requirements, new programs, course changes, deadlines, important dates, costs, expanding facilities, updates in college-wide initiatives, and state and federal mandates
  • Performs other duties as assigned
Knowledge, Skills and Abilities:
  • Ability to demonstrate the College values
  • Knowledge of admissions processes and requirements.
  • Knowledge of TSIA and academic requirements.
  • Knowledge of intentional and proactive advising practices.
  • Knowledge of institutional policies and procedures.
  • Understand the institution's interpretation of FERPA rules of the release of student information to faculty, parents, students, etc.
  • Understand and be able to use MySanJac GPS to perform and interpret educational planning and degree audits.
  • Know graduation requirements for future planning.
  • Detail oriented in order to maintain accurate records (including electronic records) of interactions with students.
  • Be a student advocate when appropriate.
  • Serve as a liaison and foster intentional relationships with other advisors, offices, and departments.
  • Knowledge of other student support services and specialized staff for such issues as disability services, counseling, financial assistance, tutoring, etc.
  • Have working knowledge of Banner Student module and WebXtender
  • Must be extremely accurate and have excellent communication, proof-reading, grammar and spelling skills
  • Must be willing to adapt to changes in policies and procedures
  • Must be able to work unsupervised and multitask in a fast-paced office environment
  • Must possess personal PC computer literacy
  • Must possess outstanding customer service skills and interpersonal skills
  • Must be team-oriented with the ability to work well with other staff members in the development
  • In-depth knowledge of Banner Student modules
  • In-depth knowledge of current Texas Higher Education Coordinating Board rules and regulations
  • In-depth knowledge of and ability to enforce institutional policies and procedures
  • Understanding of FERPA law

Required Education and Experience:
  • Associates degree or three years of related experience


Preferred Education and Experience:
  • Bachelor's degree

Bilingual candidates are encouraged to apply

Note: The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements.

Salary Grade: 108

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req5165

Posting Close Date: 5/24/2024

All postings close at 6:00 pm CST on the posting close date.