Secretary

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. Job Location (Full Address): Select a Shipping Address, Rochester, New York, United States of America, 14627 Opening: Worker Subtype: Regular Time Type: Full time Scheduled Weekly Hours: 40 Department: 500241 Cytogenetics Grade: UR URG 104 H Compensation Range: $17.64 - $24.71 The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations. Responsibilities: With minimum direction and considerable latitude for independent judgment, performs routine and non-routine duties requiring highly advanced secretarial skills and proficiency for the head of an academic, medical service, business or comparable department. Is responsible for considerable departmental administrative details and duties requiring extensive experience with policies, procedures and practices of the University, or within a specific division, or in other demonstrated and related equivalent situations. In department business matters has frequent contacts with Deans, Directors, faculty members, students and other administrative staff. Is responsible for assignment and the review of the day-to-day clerical operations. SUPERVISION AND DIRECTION RECEIVED: Receives minimum direction from a Dean, Director, Division or Department Head, or Office Manager.Responsibilities POSITION SUMMARY: With minimal direction and considerable latitude for independent judgment, provides specialized clinical/administrative support to the Cytogenetics Laboratory by performing routine and non-routine duties requiring the use of advanced secretarial, organizational, and communication skills. Responsible for a significant amount of laboratory reporting, billing responsibilities and maintains a division data base. SUPERVISION AND DIRECTION RECEIVED: Under direct supervision of the Laboratory Supervisor and the Asst. Director for Cytogenetics MACHINES AND EQUIPMENT USED: Standard office equipment such as multi-feature ACD telephone, PC, copier, printer, fax machine, and the like. Software systems such as Laboratory Information System (LIS), Hospital Information System (HIS), and various customer services softwareapplications. JOB RESPONSIBILITIES: Position Summary: With minimal direction and considerable latitude for independent judgment, provide specialized clinical/administrative support to the Cytogenetics Laboratory by performing routine and non-routine duties requiring the use of advanced secretarial, organizational and computer skills. This position requires a significant amount of laboratory reporting, billing responsibilities and maintaining division data base system. Supervision and Direction Received: Under supervision and guidance of Division's Administrative Secretary and direct supervision of Laboratory Director. Typical Assignments and Responsibilities: - (25%) Primary responsibility is the typing of complex cytogenetic results and laboratory reporting. This requires multi-tasks with close attention to detail and must exercise excellent judgment with sensitivity to confidential laboratory results. - (25%) Entering and maintaining the primary division's database of laboratory specimens, which include patient information, testing results, statistical and quality assurance information. This database is used for multi-purposes to obtain data for publications, faculty/resident projects, and requested statistically information as needed. - (25%) Billing responsibilities include ICD-9 coding, entering insurance information and monitoring the overall review of accounts. This also includes: determine, enter or edit billing for additional testing/services after the completion of the analysis. Close attention to detail and complies with compliance guidelines are essential. - (15%) Provide faculty support to the Director and Associate Director of the Cytogenetic Laboratory which may include but not limited to: coordinating travel arrangements and processing of expense reimbursement, preparation and typing of manuscripts for publications, typing of correspondence or related material and preparation for presentations and meetings. - (5%) Maintain New York State chromosome registry of all abnormal cytogenetic laboratory results. - (5%) Provides back up coverage for Division's Administrative Secretary. Qualifications: Education: 2 years of post high school education in secretarial studies or a combination of formal training and experience. Experience: At least 3 years of secretarial and office experience, including 1 year in a position demonstrating the ability to multi-task and ability to work with detail-oriented tasks. Strong interpersonal skills and the ability to work well independently as well as with a team are essential. Technical: Advanced organizational and PC skills and required. NOTE: This document describes typical duties and expectations and is not intended to limit the assignment of other work within the scope of this job classification as required. The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University's mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations. Notice: If you are a Current Employee, please log into myURHR to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward. Learn. Discover. Heal. Create. Located in western New York, Rochester is our namesake and our home. One of the world’s leading research universities, Rochester has a long tradition of breaking boundaries—always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better. If you’re looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals At the University of Rochester, we commit to diversity, equity, and inclusion and united by a strong commitment to be ever better—Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.