Event Coordinator

1 week ago

Raleigh, United States Car Space Full time

About the Company:

Car Space is a luxury mixed-use destination in North Raleigh, featuring Raleigh Work & Social coworking and private offices, Casa Sofia (an upscale tapas and cocktails restaurant set to open in Q1 2025), and a new coffee shop scheduled to open in Q1-Q2 2025. Our premier coworking and office space offers over 40 private offices, flexible desk workspaces, and meeting and training rooms. Designed for entrepreneurs, small businesses, and established business leaders, our space blends professionalism with an exclusive social club atmosphere. Car Space boasts amenities such as a museum-style car gallery, high-speed internet, state-of-the-art golf and racing simulators, private meeting rooms, and a warming kitchen. We also provide spaces for networking, hosting, and socializing, all curated to meet the highest standards of productivity and community.

About the Position:

We are seeking a motivated and detail-oriented Event Coordinator to drive event sales and oversee the successful execution of events at our premier venue. This is a 1099 contract position that combines strategic sales efforts with hands-on event coordination. The ideal candidate will have a proven track record in event sales and management and be excited about the potential to earn significant commission, with the opportunity to make over $100,000 annually by hitting sales targets.

Primary Responsibilities:

Event Sales and Lead Generation:

  • Actively generate and qualify leads for private and corporate events through various channels, including networking, partnerships, cold outreach, and inbound inquiries.
  • Develop and execute a strategic sales plan to achieve an annual target of $300,000 in event sales.
  • Conduct engaging venue tours, showcasing the unique features and benefits of our space to potential clients.
  • Negotiate and close event contracts efficiently, providing a seamless booking experience for clients.

Event Coordination:

  • Serve as the primary point of contact for clients from the time of booking through the event day, ensuring all details are managed to perfection.
  • Collaborate with clients to understand their needs and vision, providing expert guidance and recommendations for a successful event.
  • Coordinate with internal teams and external vendors to ensure all logistics, from setup to breakdown, are handled smoothly and professionally.
  • Be present at key events to oversee operations and handle any on-site issues, ensuring client satisfaction.

Client Relationship Management:

  • Build and maintain strong relationships with clients, fostering repeat business and referrals.
  • Provide excellent customer service, anticipating client needs and going above and beyond to exceed expectations.
  • Gather feedback from clients post-event and implement improvements to enhance future experiences.

Reporting and Performance Tracking:

  • Maintain a detailed sales pipeline and provide regular updates on sales activities, performance metrics, and progress toward goals.
  • Analyze sales performance and event success metrics to identify areas for improvement and share insights with the leadership team.

Compensation:

  • Base retainer of $30,000 per year.
  • Commission on sales with the potential to earn over $100,000 annually.

Job Type:

  • Contract 1099 Position

Schedule:

  • Flexible hours, with the expectation of availability for client meetings, event coordination, and key sales opportunities.

Qualifications:

  • Proven experience in event sales and coordination, with a strong background in booking and managing successful events.
  • Excellent communication, negotiation, and relationship management skills.
  • Highly organized and detail-oriented, with the ability to manage multiple events simultaneously.
  • Self-motivated and driven to exceed sales targets, with a proactive approach to sales and client engagement.
  • Experience in hospitality, venue management, or a related field is a plus.

Expected Hours:

  • Flexible, with availability for sales appointments, client meetings, and event days.

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