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Office Administrator

4 months ago

Omaha, United States TriMark USA Full time

TriMark USA is the country's largest provider of design services, equipment, and supplies to the foodservice industry. We proudly serve our customers by providing design services, commercial equipment, and foodservice supplies across a wide range of industries and business sectors. Headquartered in Massachusetts, with a history dating back to 1896, we have locations across the country that offer foodservice operators an unparalleled level of service by combining our unique design capabilities and our expert market knowledge with the purchasing strength, delivery, installation, and after-sales service capabilities of a national company. Our employees are focused on creating customized solutions for our clients to ensure they achieve their culinary goals while upholding our I.C.A.R.E. values: Integrity, Customer Service, Accountability, Respect, and Excellence. For more information, please visit: www.trimarkusa.com

Why you'll love it here

+ Benefits include Medical, Dental, Vision, Tuition Reimbursement, Pet, and Legal Insurance.

POSITION SUMMARY:

  • The Office Administrator reports to the Wood Shop Manager
  • Located in Omaha, NE
  • Full-Time
  • In Office
As an Office Administrator, you will be a vital part of our administrative team, contributing to the efficient functioning of our office environment. This role is perfect for an organized and detail-oriented professional who thrives in managing day-to-day office operations.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:
  • Administrative Support:
    • Provide comprehensive administrative support, including answering phones, managing emails, and handling routine office tasks.
    • Assist in organizing and scheduling meetings, appointments, and events.
  • Recordkeeping and Documentation:
    • Maintain organized and up-to-date records, including personnel records, financial documents, and office correspondence.
    • Ensure confidentiality and security of sensitive information.
  • Office Supplies and Equipment:
    • Manage office supplies inventory, restocking as needed, and coordinating equipment maintenance.
    • Oversee relationships with vendors for office-related services.
  • Visitor Reception:
    • Greet and assist visitors, clients, and employees, ensuring a positive and professional office atmosphere.
    • Handle inquiries and provide information to visitors and staff.
  • Travel Coordination:
    • Assist in coordinating travel arrangements for employees, including booking flights, hotels, and transportation.
  • Communication Liaison:
    • Serve as a communication liaison between various departments, ensuring effective information flow.
    • Assist in disseminating internal communications to staff.
  • Meeting Coordination:
    • Coordinate logistics for internal and external meetings, including room setup, technology requirements, and catering.
COMPETENCIES:
  • Demonstrate strong organizational skills, managing multiple tasks and priorities efficiently.
  • Possess excellent communication skills, both written and verbal, for effective interaction with staff and external contacts.
  • Maintain a keen eye for detail in recordkeeping, document preparation, and administrative tasks.
  • Exhibit problem-solving skills to address day-to-day challenges and find practical solutions.
  • Work collaboratively with team members, fostering a positive and cooperative work environment.
QUALIFICATIONS & EXPERIENCE:
  • 1 - 2 years of experience in office administration or a similar role, or equivalent Military or practical experience.
  • Proficiency in Microsoft Office Suite and other relevant software.
  • Basic knowledge of office equipment and technology.
  • Strong interpersonal and customer service skills.
  • Ability to successfully pass a background check post offer acceptance.
The range provided represents the national average pay range for this position and is considered to be a general guideline. Pay for this position will reflect the candidate's unique qualifications and may be higher or lower than the range provided based on employee geographic location. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other local, state, and federal law.

In addition to base salary, this role will be eligible for participation in TriMark's' benefits programs, including medical, dental, vision, 401K (with employer match), etc. Leadership positions may also qualify for participation in bonus programs commensurate with role and scope of responsibility.

TriMark's commitment to diversity, inclusion and belonging is a purposeful mission of strengthening our organization and those we serve by uniting the unique and beautiful differences of our employees. This mission is instilled in the fiber of who we are as a company, setting the standard for our industry. We are committed to promoting diversity, inclusion and belonging through sharing, education, and experiences.

TriMark USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to accommodations@trimarkusa.com.

Other details
  • Job Family Administration
  • Job Function General Administrative
  • Pay Type Hourly


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