Document Controller

5 months ago

Kingston, United States Hyundai Engineering America, Inc. Full time

Summary

Primarily responsible for managing the intake, handling, and storage of documentation for organizations, review, process, scan and photocopy files and documents, write reports, archive materials, and ensure seamless document operations.

Minimum Qualifications

  • Education -Bachelor's degree in Business Administration, Construction Management, or related area.
  • 2 years' experience in document management or similar position.
  • Experience using document management systems.
  • Proficient in Microsoft Office Suite.
Knowledge, Skills and Abilities
  • Proficient typing and editing skills.
  • Detail-oriented and meticulous work ethic.
  • Excellent written and verbal communication skills.
  • Works well under pressure and meets tight deadlines.
  • Fantastic organizational and time management skills.
  • Strong decision-making and problem-solving skills.
  • Professional integrity and sense of responsibility and accountability.
Essential Functions
  • Handle intake, scanning, verification, and storing documents.
  • Filing and archiving relevant documentation.
  • Retrieving files for other employees and customers when needed.
  • Create templates for documents, file types, and document databases.
  • Review, edit, up documents for accuracy and compliance.
  • Control the flow of documents in and out of the department.
  • Take charge of all document identification, classification, and filing.
  • Collect and register all technical documents such as drawings and blueprints in the company's system.
  • Reporting errors or developments regarding document storage.
  • Frequently conduct document audits confirming they are current and accurately reflect recorded evidence.
  • Ensure the secure destruction and disposal of sensitive documents.
  • Updating and maintaining document management systems and physical records.
  • Maintaining the security of confidential documents.
  • Assist employees with accessing documents through the document management system.
  • Perform other duties as assigned.


Hyundai Engineering America, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Hyundai Engineering America, Inc. complies with applicable EEO state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Employment with Hyundai Engineering America, Inc. may be contingent upon completion of background check, drug test, execution of an employment agreement, or any other contingencies the employer may require.
Hyundai Engineering America, Inc. expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Hyundai Engineering America, Inc. employees to perform their expected job duties is absolutely not tolerated.

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