Administrative Assistant

2 weeks ago


Chicago, United States Plante Moran Full time
  • Location: United States, Illinois, Chicago
Make your mark. Our office admin team focuses on supporting the firm's critical business needs. From providing assistance to our offices, partners, and practice teams, to leveraging resources and optimizing firm operations, our administrative team plays a key role in the firm's success. At Plante Moran, we have the privilege of serving clients and providing consultative services as they face challenges and seek new opportunities.

Plante Moran enjoys a "Workplace for Your Day" model which, simply put, means we strive for flexibility and balance while staying true to our principally in-person model. We believe that face-to-face interactions are paramount for individual and collective development, but also encourage individuals to work with their supervisor and team to determine their optimal working environment each day.

Your Role.Your work will include but not limited to:
  • Provide day-to-day support for multiple partners and their respective teams
  • Assist with the production of client or Firm deliverables such as proposals, presentations, reports, and spreadsheets
  • Coordinate meetings and events including travel arrangements for partners and staff
  • Create and review client invoices, utilizing hours and expense detail in firm management system
  • Attain expert level of knowledge in WYN in order to be capable of training practice staff in appropriate use of system to support practice development efforts
  • Arrange for conference rooms (including needed equipment and/or conference and video calls, catered meal arrangements, set-up, clean-up, etc.)
  • Assist with administrative projects
  • Responsible for frequent communications with all levels in the organization
The qualifications.
  • HS Diploma or GED equivalent required. Higher level of education/college coursework preferred.
  • 2 or more years of experience working in an administrative or executive administrative role, preferably in professional services
  • Superior verbal and written communication skills with a focus on client service and the ability to exercise independent judgment and initiative while maintaining high confidentiality
  • Solid technical proficiency including knowledge of MS Office applications (Word, Excel, PowerPoint, and Outlook)


Our difference.

On the surface, we're one of the nation's largest audit, tax, consulting, and wealth management firms. But dig a little deeper, and you'll see what makes us different: we're a relatively jerk-free firm (hey, nobody 's perfect) with a world-class culture, consistent recognition as one of Fortune Magazine's "100 Best Companies to Work For," and an endless array of opportunities. At Plante Moran, diversity, equity and inclusion means that all staff members have equitable and fair opportunities to succeed, in an inclusive environment, with their individual, unique identities. So, what are you waiting for? Apply now.

This is a non-exempt position, so you may have to work hours that exceed the standard 40-hour work week.

Plante Moran is committed to a diverse workplace. We strive to create a culture where each person feels accepted and valued. We believe that each person's ultimate potential begins with first acknowledging their inherent dignity. When we can recognize - and celebrate - our many human differences, we're able to create a workplace where all staff feel a sense of belonging and an opportunity to succeed. This allows us to attract and retain the best talent, serve clients through diverse thinking, and better represent and support the various communities in which we live and work. Plante Moran is an Equal Opportunity Employer.

Plante Moran maintains a drug-free workplace.

Interested applicants must submit their resume for consideration using our applicant tracking system. Due to the high volume of applications received, only candidates selected for interviews will be contacted. Candidates must be legally authorized to work in the United States without sponsorship, with the exception of candidates that are bilingual in Japanese and English. Unsolicited resumes from search firms or employment agencies, or similar, will not be paid a fee and become the property of Plante Moran.

The specific statements above are not intended to be all-inclusive.

#LI-CB1

#LI-Onsite

For Colorado Applicants click here

Salary Class

Hourly

Colorado Equal Pay for Equal Work Act (SB 19-085) Information

Compensation is commensurate with technical skills and experience and is provided in accordance with the CO Equal Pay for Equal Work Act.

Compensation information posted is based on a position being located in the state of CO. Please review position location for applicable geographic location.

Colorado hourly rate range is as follows:

$24.16 to $36.24

We are pleased to offer eligible staff a robust benefits package. Eligibility and contribution requirements for some of these benefits vary based on the number of hours staff work per week. Highlights include health, dental, vision, disability and life insurance. These standard offerings are effective on the first of the month following your start date. In addition to this, eligible staff are able to take advantage of our Flexible Time Off and various pre-determined holidays as well as a balance fund, 401(k) plan, flexible benefits plans, business-related travel expense, lodging and meal reimbursement for business-related use. A Pension plan is also available for eligible administrative and paraprofessional staff. A discretionary bonus plan is available for eligible staff. Plante Moran also offers Interns and Contractors the option to elect health insurance under our contingent staff medical plan as of the 1st of the month following 60 days of employment in addition to limited paid time sick time. Seasonal staff are not eligible for benefits.

Colorado Job Application Fairness Act

Under Colorado's Job Application Fairness Act, you have the right to redact from any documents that you submit in connection with your application information that identifies your age, date of birth, or dates of attendance at or graduation from an educational institution. Should you wish to exercise your right to redact such information, please redact it prior to submitting the documentation.

  • Chicago, United States Fairfield Memorial Hospital Full time

    Administrative Assistant POSITION TITLE: Administrative Assistant DEPARTMENT: Administration STATUS: Non- Exempt; Full time days Fairfield Memorial Hospital's mission is to positively influence the health of those we serve. Our team is committed to providing the best possible patient experience. NATURE OF WORK: The Administrative Assistant serves as...


  • Chicago, United States Mack & Associates, Ltd. Full time

    A design company in Chicago is seeking an organized and personable Administrative Assistant to provide overall office support, ensuring a smooth and efficient office environment. This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks efficiently. The Office Assistant will handle office support duties,...


  • Chicago, United States McDonald's Corporation Full time

    #xa 0;Administrative Duties. Provide active Outlook calendar management for Chief Information Security Officer and leadership team. Work directly with team and across department to effectively communicate vital employee matters (e.g., team announceme Administrative Assistant, Administrative, Assistant, Project Management, Restaurant


  • Chicago, United States The Salvation Army in the Midwest Full time

    THE SALVATION ARMY NORTH & CENTRAL ILLINOIS DIVISION PATHWAY FORWARD PROGRAM POSITION DESCRIPTION POSITION TITLE: Administrative Assistant LOCATION/ DEPT: Pathway Forward Program REPORTS TO: Program Manager - Operations FLSA CATEGORY: Non-Exempt STAT Administrative Assistant, Program Manager, Operations, Administrative, Program Director, Equipment...


  • Chicago, United States Morgan Park Nursing and Rehab Full time

    Morgan Park Nursing and Rehab - We are looking for a highly motivated individual interested in a rewarding career in long-term care. As an Assistant Administrator, you will be working with a team of administrative and clinical professionals to lead staff and manage the facility. If you are interested in pursuing a Nursing Home Administrators license this is...


  • Chicago, United States GTN Technical Staffing Full time

    Administrative Assistant HIGHLIGHTS Location: Ashburn VA Position Type: Contract Hourly / Salary: Based on experience. Residency Status: US Citizen or Green Card Holder ONLY ONSITE ONLY Our client is looking for an Administrative Assistant to join their team! Job Summary The Administrative Assistant performs a variety of administrative support which may...


  • Chicago, United States The LaSalle Group Full time

    Are you looking to gain valuable experience in the nonprofit sector while making a meaningful impact? Our client, a well-established nonprofit organization, is seeking an Administrative Assistant to support their dedicated team in downtown Chicago. This is a fantastic opportunity to develop your administrative skills while contributing to a cause that makes...


  • Chicago, United States Addison Group Full time

    Job Title: Administrative AssistantLocation: Chicago, IL - Hybrid Job Type: Contract Job Overview:We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure efficient office operations, manage communication, organize schedules, and assist with various office...


  • Chicago, United States Illinois Institute of Technology Full time

    The Institute for Food Safety and Health (IFSH) is a unique and one-of-a-kind consortium between Illinois Tech, FDAs Center for Food Safety and Applied Nutrition (CFSAN), and the food industry. IFSH comprises Illinois Tech scientists, faculty and st Administrative Assistant, Administrative, Assistant, Technology, Communications, Support


  • Chicago, United States The LaSalle Group Full time

    LaSalle Network is partnering with a nationally recognized leader in higher education to find an Administrative Assistant who will provide essential support to one of the university's development departments. Located in the Chicagoland area, this esteemed institution is celebrated as one of America's premier educational organizations and consistently earns...


  • Chicago, United States KNDRD Full time

    Administrative AssistantWho we are:KNDRD is an energetic cultural consulting firm that delivers brand consulting and creative services rooted in a deep understanding of culture with a focus on human connections while building healthy relationships between brands & communities of people. We are looking for a personable, highly motivated, organized, and...


  • Chicago, United States PeopleCaddie Full time

    Job Description: ****NEW CONTRACT ROLE***CHICAGO BASED****Title: Admin Asst Duration: 5 weeks to possible 6 monthsClient: Large Hospitality CompanyCompensation: $30 / HRLocation: Hybrid onsite in ChicagoMust have: • Knowledge of Oracle iExpense • Knowledge of MarkView PURPOSE:We are looking for a temporary administrative assistant to complete general...


  • Chicago, United States PeopleCaddie Full time

    Job Description: ****NEW CONTRACT ROLE***CHICAGO BASED**** Title: Admin Asst Duration: 5 weeks to possible 6 months Client: Large Hospitality Company Compensation: $30 / HR Location: Hybrid onsite in Chicago Must have: • Knowledge of Oracle iExpense • Knowledge of MarkView PURPOSE: We are looking for a temporary administrative assistant to complete...


  • Chicago, United States Komatsu Full time

    Administrative Assistant Date: Oct 31, 2024 Location: Chicago, IL, US, 60631 Req ID: 31453 Onsite or Remote: Onsite Position Komatsu is an indispensable partner to the construction, mining, forestry, forklift, and industrial machinery markets, maximizing value for customers through innovative solutions. With a diverse line of products supported by our...


  • Chicago, United States Komatsu Full time

    Administrative Assistant Date: Nov 29, 2024 Location: Chicago, IL, US, 60631 Req ID: 31453 Onsite or Remote: Onsite Position Komatsu is an indispensable partner to the construction, mining, forestry, forklift, and industrial machinery markets, maximizing value for customers through innovative solutions. With a diverse line of products supported by our...


  • Chicago, United States Addison Group Full time

    Job Title: Administrative AssistantLocation: Chicago, IL – North Park area, 60659Industry: Healthcare / Senior LivingPay: $25-28/hour About Our Client:Addison Group is hiring an Administrative Assistant on behalf of our client, a well-respected provider of senior healthcare and living, with a longstanding reputation for delivering exceptional services...


  • Chicago, United States The Equus Group Full time

    Job Title: Office AssistantLocation: Chicago, ILPosition Overview:Our client, a leading real estate investment firm, is seeking a motivated and detail-oriented Administrative Assistant to join their team. This role is essential in providing high-level administrative support to ensure the efficient operation of the office and seamless coordination between...


  • Chicago, United States The Alden Network Full time

    As an Administrative Assistant, you will provide administrative support to the CEO, ensuring smooth operations and effective communication across the organization. This role requires a proactive, adaptable individual who is capable of managing multiple tasks, maintaining confidentiality, and prioritizing day-to-day office and administrative needs. Key...


  • Chicago, United States MindSpring Partners LLC Full time

    Job Title: Administrative Assistant – CIO & IT DepartmentOverview: We’re looking for a highly organized and detail-oriented Administrative Assistant to support the Chief Information Officer (CIO) and several IT directors. This role involves managing complex administrative tasks with professionalism, tact, and initiative in a dynamic environment.Key...


  • Chicago, United States Invenergy Full time

    Invenergy drives innovation in energy. Powered by decades of entrepreneurial experience and unparalleled execution, we solve the energy challenges facing our customers and communities. We provide power generation and storage solutions at scale around the world to create a cleaner energy future. We develop. We build. We own. We operate. We are Invenergy. Job...