Coordinator, Administrative Operations

2 days ago

Phoenix, United States University of Arizona Full time
Coordinator, Administrative Operations (CAMI) (Phoenix, AZ) (UPDATED)

Posting Number
req21362

Department
Senior VP Health Sciences

Department Website Link
Visit our Website

Location
Greater Phoenix Area

Address
475 N. 5th St. , Phoenix, AZ 85004 USA

Position Highlights

Please Note: This posting was originally posted with the incorrect location. This position will be housed at the Center for Advanced Molecular and Immunological Therapies in Phoenix, AZ.

The Center for Advanced Molecular and Immunological Therapies (CAMI) invites applicants for the position of Coordinator, Administrative Operations. This inaugural support position for this center will provide advanced administrative and operational support to the developing Center. This position will assist with the day-to-day management to support their personal docket, program development responsibilities, center communications, and personal research support activities.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities
  • Provide the highest level of support and assistance to the Center Director and their direct reports to optimize workflow.
  • Communicate regularly and efficiently with high level officials at UAHS, the University of Arizona, other collaborating institutions and government entities, and industry partners.
  • Inform the Center Director of situations and conflicts requiring immediate attention.
  • Develop and manage day-to-day administrative support operations such as purchasing, ordering supplies, and coordinating travel expenses of the Center apprising the Center Director of central issues and activities.
  • Maintain daily schedule deciding priorities in relation to events of the day.
  • Adjust appointments and other events to accommodate emergencies and urgent matters.
  • Assist with operational support activities such as local onboarding of staff and scientific faculty, communication with campus services and supporting operational plans.
  • Leads the development and dissemination of highly influential information regarding the center.
  • Develops correspondence, reports, and other written material of a confidential nature in line with goals and priorities of the center.
  • Oversee maintenance and content of the center's website and social media to ensure engagement with target audience to influence outside parties' recognition of the center.
  • Coordinates comprehensive briefing materials and reports to support Leadership's decision making for high impact meetings.
  • Creative efficiencies and prioritizes conflicting demands in Director's and high priority guests' schedules and travel arrangements.
  • Uses critical thinking and proactive problem solving to execute all aspects of complex and high stakes assignments with internal and external stakeholders.
  • Manages inquiries from leadership, faculty and external stakeholders regarding programs and services, as it relates to their schedule.
  • Serves as a liaison for external parties and the director.
  • Other duties as assigned in support of the Center Director's strategic priorities.
Knowledge, Skills, and Abilities:
  • Demonstrated knowledge and proficiency with cloud-based software (Box, OneDrive, Google Docs, Microsoft Office, Excel) or other platforms.
  • Demonstrated proficiency navigating online video conferencing (e.g Zoom, Teams).
  • Ability to understand and grasp new concepts quickly.
  • Excellent written and verbal communication skills.
Minimum Qualifications
  • Bachelor's degree or equivalent advanced learning attained through professional level experience required.
  • Three (3) years of relevant work experience, or equivalent combination of education and work experience.
  • Valid driver's license and ability to drive according to the University Fleet Safety Policy. Occasional travel will be required to Phoenix and Tucson.


Preferred Qualifications

FLSA
Non-Exempt

Full Time/Part Time
Full Time

Number of Hours Worked per Week
40

Job FTE
1.0

Work Calendar
Fiscal

Job Category
Organizational Administration

Benefits Eligible
Yes - Full Benefits

Rate of Pay
$28.56 - $35.70

Compensation Type
hourly rate

Grade
8

Compensation Guidance
The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Grade Range Minimum
$28.56

Grade Range Midpoint
$35.7

Grade Range Maximum
$42.84

Career Stream and Level
PC2

Job Family
Administrative Support

Job Function
Organizational Administration

Type of criminal background check required:
Name-based criminal background check (non-security sensitive)

Number of Vacancies
1

Target Hire Date

Expected End Date

Contact Information for Candidates
University of Arizona Health Sciences, Office of Human Resources | hr-uahs@arizona.edu

Open Date
12/2/2024

Open Until Filled
Yes

Documents Needed to Apply
Resume and Cover Letter

Special Instructions to Applicant

Diversity Statement
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.

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