Senior Executive Assistant

3 weeks ago

Washington, United States SourcePro Search, LLC Full time

We are conducting a search for a Senior Executive Assistant to provide high-level administrative support to the CEO and COO of a leading development, fund, and asset management firm specializing in public infrastructure.

The ideal candidate is a highly organized, proactive individual capable of managing a diverse range of administrative and executive support responsibilities. This role demands a versatile professional who can anticipate needs, juggle competing priorities, and maintain the utmost discretion and professionalism.

What You'll Do:
• Serve as the primary point of contact for the CEO and COO, arranging, confirming and managing detailed business and personal calendars.
• Schedule and coordinate meetings, both internal and external, including setting agendas, preparing materials, and ensuring follow-up on action items. Determine importance of meeting requests in the context of the executive's priorities and schedule accordingly.
• Coordinate and prioritize incoming requests, ensuring timely and appropriate responses.
• Organize and manage complex international and domestic travel arrangements, including flights, accommodations, transportation, and itineraries, while ensuring a thorough understanding of international time zones for seamless scheduling.
• Ensure all travel plans are efficient and cost-effective while meeting the executives' preferences and requirements.
• Arrange and manage logistics for board meetings, executive team meetings, and other key events.
• Serve as a liaison between the CEO, COO, and other executives, staff, and clients.
• Prepare, review, and edit correspondence, reports, presentations, and other documents as needed.
• Prepare, review and process expense reports, in-line with company Time &Expense policy.
• Perform other related ad hoc projects and duties as requested.

What You'll Bring:
• Bachelor's degree required
• 7-10 years of experience as an Executive Assistant, with at least 3 years supporting C-level executives in a fast-paced, high-pressure and multi-cultural environment.
• Understanding of cultural norms to foster strong relationships and ensure seamless collaboration with global teams.
• Highest degree of integrity, professionalism, diplomacy, confidentiality and discretion in handling highly sensitive information.
• Ability to think and act strategically.
• Adaptability and flexibility to accommodate the dynamic needs of the executives.
• Capacity to work with a variety of workstyles and personalities.
• Must be a resourceful and an independent thinker.
• Experience working with all levels in a corporate environment and versed in interacting with politicians and Board Members.
• Proactive, self-motivated, and able to work independently and in groups.
• Excellent interpersonal, verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools.
• A creative mind with an ability to suggest improvements.

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