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Office Administrator/Receptionist
4 months ago
Location Address: 2500 Windy Ridge Parkway, Atlanta, Georgia 30339 Work Shift: 8hr-1st Shift (United States of America) Altium Packaging, Our Culture Differentiates Us We incorporate our Guiding Principles into all aspects and at all levels of the organization and use them as a framework for decision-making. We believe our Guiding Principles foster a culture of excellence that benefits both employees and customers. Our Guiding Principles Act with Integrity & in Compliance Drive Value Creation Be Disciplined Entrepreneurs Focus on the Customer Act with Humility Treat others with Dignity and Respect Seeking Fulfillment in your Work This Office Administrator/Receptionist will be based out of our headquarters office in Atlanta and will report directly to the Office Manager. This role will manage the front desk operations to include answering calls and greeting visitors, provide administrative support to the office as well as the Office Manager, and maintain an environment that is clean and stocked. This position is highly visible and will be the first point of contact for employees and customers. The office admin must be a model of the Altium Brand and Guiding Principles, with high standards for customer service and professionalism. Responsibilities Administrative Office Support:• Support various departments with scheduling, planning, and coordinating meetings, including preparing conference rooms and materials as needed. • Assist with preparation of new hire onboarding including desk setup and badge access. • Coordinate with building management, security, and Office Manager to monitor vendor activities, supply deliveries, repairs, installations, and upgrades.• Prepare and send out internal communications and announcements as requested. • Make business travel arrangements for candidates and manage/communicate travel itineraries using preferred travel vendors (revising itineraries as needed). • Prepare and revise expense reports and invoices as needed using Concur. • Support coordination of candidate interviews and meetings. • Other duties as assigned to support the Office Manager. Reception/Front Desk:• Manage front desk, greet visitors and employees and act as the office gatekeeper to ensure a safe working environment. • Handle and prioritize incoming correspondence, emails, phone calls, and requests from employees. Respond to and route accordingly. • Maintain security badges and access in partnership with building security, ensuring timely communication of new access and prompt deactivation. • Retrieve, sort, and distribute incoming mail and vendor deliveries.• Accurately prepare, ship, and track certified letters and express packages.• Act as model of Altium brand and guiding principles, conducting work in a polished, professional, and personable manner. Facility and Resource Management: • Round office throughout the day to monitor overall organization and cleanliness. • Ensure areas including lobby, conference rooms, and kitchens are fully stocked with supplies. • Oversee office supplies and inventory for accurate order placement. • Coordinate catering delivery for office lunches including set up, breakdown, and cleanup. Minimum Requirements• 3-5 years of experience as an office administrator or assistant, corporate receptionist, or related role. • High School diploma• Ability to prioritize effectively, and manage multiple tasks with limited direction• Ability to proactively drive key tasks and projects to completion, while also managing daily reception and admin work with limited guidance on prioritization• Extremely detail-oriented with excellent organization skills• Proficiency of Microsoft Office applications and web browsers. Experience with Concur a plus.• Excellent standards of professionalism• Excellent written and verbal communication skills• Demonstrated desire to add value to the organization by your contributions and quality of work Preferred Education and Experience• Accounts payable, billing, or related experience We Believe in Rewarding our Most Important Resource – Our People We show our commitment to Total Rewards by providing a competitive, comprehensive benefits package. In addition to medical, dental and vision plans, company holidays and vacation days, tuition reimbursement, learning and training opportunities, bonus potential, and a 401(k) plan with company contributions, Altium Packaging locations offer rewards and recognition programs and opportunities to make a difference in the community. EEO Statement We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. Take your career to the next level at Altium Packaging We are the National Leader in a Stable, Growing Industry Altium Packaging is a leading developer and manufacturer of rigid plastic packaging solutions in North America. We serve a diverse customer base in the dairy, household chemicals, food/nutraceuticals, industrial/specialty chemicals, water, pharmaceuticals, and beverage/juice segments. With a network of more than 70 rigid plastic packaging manufacturing facilities, two recycled resins facilities, and 4,000 employees, Altium Packaging has an integrated network that consistently delivers reliable and cost-effective packaging and recycled resin solutions to meet the needs of a wide range of customers. From its state-of-the art Studio PKG™, to the recycling technologies of Envision Plastics, to its experienced manufacturing teams across its network, Altium Packaging delivers high performance, cost-effective solutions.
