HR Generalist

7 days ago

Indianapolis, United States AYS Full time

Job Type

Full-time

Description

Primary Purpose
Generalist will run the daily functions of the Human Resource (HR) department including hiring and interviewing program staff, on-boarding and off-boarding all staff into HRIS system, ensure all employee records are up-to-date and confidential, and act as the main point of contact for employees' queries on HR-related topics.

ESSENTIAL FUNCTIONS
Program Operations

• Recruits, interviews, and facilitates the hiring of qualified job applicants for open positions; collaborates with HR manager to understand skills and competencies required for openings

• Conducts and acquires background checks and employee eligibility verifications

• Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff

• Maintain employee files and records in electronic and paper form

Leadership

• Serve as a positive and guiding force that supports AYS's mission, vision, and values.

• Attend and participate in regularly scheduled individual, team, organization, and project meetings/activities.

• Observe and monitor all processes and procedures, recommending adjustments/solutions to issues and obstacles.

• Create an environment that inspires a sense of joy and belonging where all feel accepted.

• Communicates respectfully with all stakeholders to ensure situational understanding

Administrative

• Create and promote HR programs to create an efficient and conflict-free workplace

• Review job applicants in applicant tracking system, complete phone screens and interview scheduling.

• Assists with maintaining employment records, filing systems, and other departmental records.

• Assist with recruitment sourcing and participation in job fairs.

• Assist with recruitment reports and metrics calculation.

• Prepare new hire files.

• Undertake tasks around performance management

• Gather and analyze data with useful HR metrics, such as time to hire and employee turnover rates

• Organize quarterly and annual employee performance reviews for all staff

• All other duties as assigned

Compliance and Training

• Attends and participates in employee disciplinary meetings, terminations, and investigations

• Maintains compliance with federal, state, and local employment laws and regulations, and recommend best practices; reviews policies and practices to maintain compliance

• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law

Requirements

ESSENTIAL SKILLS & ABILITIES
• The requirements listed below are representative of the knowledge, skills, and/or abilities required to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

o Engagement/Communication - Provide prompt, attentive, and friendly customer service in-person and by phone; communicates clearly, accurately, and respectfully verbally and in writing; seeks and responds to feedback from internal and external stakeholders to improve service and communication

o Collaboration - Cooperates and works together with all stakeholders plans and complete job duties with minimal supervisory direction, including appropriate judgement. Supports cross-training and shares learning with others

o Adaptability - Willingness to take on new challenges and responsibilities; open to change and variety within the workplace

o Technical - Proficiency in using computers and related software; experience with Microsoft Office and additional programs and systems

o Critical Thinking - Ability to think about and discuss complex issues, solution oriented

o Professionalism - Exhibits effective skills in priority management, professionalism, and empathy; completes work with accuracy and a high attention to detail

• Problem-solving abilities

• Ability to make decisions without supervision

• Ability to make sound decisions that affect other people, the financial resources, and/or the image and reputation of the organization

EDUCATION & EXPERIENCE
To perform this job successfully, an individual must have the following education and/or experience.

  • A Bachelor's degree in Business, Human Resources, or related field is required.
  • A minimum of three years of human resources or job-related experience is required.
  • PHR or SPHR certification is preferred.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Regularly required to sit and stand for extended periods of time?
  • Must be able to lift supplies and equipment up to 20lbs occasionally?
  • Able to move quickly to intervene in dangerous situations?
  • Problem solving abilities?
  • Able to make decisions without supervision?
  • Able to make sound decisions that affect other people, the financial resources, and/or the image and reputation of the organization?

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