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Office Manager

4 months ago

Pasco, United States Last Energy Full time

Last Energy seeks an Office Manager to become a trusted, agile problem-solver on our growing team. In this position, you will be crucial in guaranteeing our company's office/corporate operations running smoothly and efficiently, accelerating all Last Energy teams. You will report directly to the Director of Operations.

The ideal candidate will work with a strong sense of urgency and good judgment to enable results and improve office operations. This person will work across a wide variety of situations (office logistics, staff, and onboarding support, team and external events, internal service delivery, and solutions to support the HR, Admin, Legal, and Accounting teams). When they don't know something, they are excellent at proactive research, rapid understanding, and then applying what they learned to find new solutions. As a self-starter, they will have meticulous attention to detail in their work and will exemplify a culture of service to all of Last Energy's teams and staff. Last Energy fosters a culture of "extreme ownership," encouraging team members to take full responsibility for their actions and outcomes - this person will be a pillar of that value.

Key Duties & Responsibilities

    • Ensure an office environment that is up to high standards for being comfortable, productive, and professional
    • Provide support for running in-person and virtual team meetings, webinars, and other events
    • Aid in the new employee onboarding process: setting up equipment, tools, and resources, and facilitating candidates' smooth integration into the company
    • Provide office support like ordering supplies, stocking the kitchen, managing handymen, and handling mail
    • Quickly identify, evaluate, and improve the functionality of the office environment
    • Conduct research in new areas to rapidly find solutions for the Administration, Human Resources, Accounting, IT, Legal, and other teams
    • Support the reliable and successful execution of company events, including vendor search, vendor coordination, and project management
    • As part of the Administration team, assist in drafting and updating newsletters and company policies/guidelines, ensuring their accessibility for all staff
    • Draft communications (i.e., emails, memos, updates) in support of the Director of Operations and Chief Administration Officer
Qualifications
    • Bachelor's degree
    • Clear, concise, written and verbal communication
    • Exceptional sense of good judgment and urgency
    • Organized project planning and project management
    • Attitude that no job is too small, and no job is too big
    • Strong organizational skills with meticulous attention to detail
    • Proven ability to be adaptable in a fast-paced environment
    • Excellent research, learning, and problem-solving skills with a proactive attitude
    • Effective interpersonal skills and the ability to work collaboratively across different teams
    • Ability to lift and carry objects weighing up to 50 lbs, ensuring safe handling practices