Compliance Specialist

2 days ago

Des Plaines, United States Wheels Full time
Job Description:

Please note - Given the responsibilities for this position you must be able to work onsite in our Des Plaines HQ.

The Compliance Services Specialist will handle some of the 200,000 registration renewals processed each year. The specialist will cultivate relationships with DMVs and trusted vendors to ensure partnership across the industry. The specialist will be well-versed and able to operate within external and internal systems and technologies to manage processing and communication. The specialist will adhere to detailed methods of tracking to ensure fleet vehicles are on the road legally with the proper license and registration. Individuals in this role will be assigned to one of the following working groups and understand the role includes flexibility to be reassigned to another team to suit the business needs to optimize customer satisfaction.

DRIVER FULLILLMENT CENTER
  • Print title, registration and tax documents based upon owner, state and specific client or vehicle instructions assign ownership to ensure compliance within state and county statutes
  • Identify, analyze and research to resolve state, county, and province license and title rejections and or questions pertaining to title, registration and tax
  • To create, update and adjust the print positions on a form through Forms Definition
  • Order duplicate mso's directly through manufacturer website and follow up until received
REGISTRATION EXPRESS
  • Process title and registration transactions for vehicles moving to new states/provinces, for buyouts, and for new vehicle deliveries if not completed by delivering dealers. Obtain/issue temp tags as appropriate to ensure vehicles are legal for use
  • Maximize transactions completed timely by following up with appropriate parties (drivers, fleet offices, account teams, jurisdictions and tag agencies) to ensure team metrics
  • Perform inquiries with DMV agencies to validate data associated with a VIN (vehicle identification number)
  • Perform dealer follow-up to address any pending concerns with initial title and registration.
  • Manage temp tags to ensure vehicles are complaint within the state until hard plates are issued, follow-up as needed.
REGISTRATION RENEWALS:
  • Process registration renewals using the appropriate resource (e.g., electronic transfer, on-line terminal, mail) for each jurisdiction, while achieving department performance standards for accuracy and timeliness
  • Ensure clients are billed correctly for renewals by verifying registration and service fees
  • Reconcile discrepancies using data acquired from Wheels' databases and from vendor reports
  • Implore best method possible to keep vehicle legal for client use
  • Contact driver or client when jurisdiction requirements (e.g., emissions check, resolve outstanding violations) are needed to complete renewals. Coordinate with other departments to help fulfill missing/late requirements
EDUCATION and/or EXPERIENCE:
  • Minimum high school diploma or equivalent
  • 2 years of previous office or customer service experience
  • Use of SalesForce request management system to engage and respond to client / driver requests


EEO Statement
Wheels is a Drug-Free Workplace. All employment is contingent on successful completion of drug and background screening.

Wheels is an equal opportunity affirmative action employer and administers all personnel practices without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, marital status or domestic partnership status, disability, protected veteran status or military status, genetic information, or any other category protected under applicable law. Wheels is committed to taking affirmative steps to promote the employment and advancement of minorities, women, persons with disabilities and protected veterans.

  • Compliance Specialist

    6 months ago

    Des Plaines, United States Wheels, LLC Full time

    Description : Please note - Given the responsibilities for this position you must be able to work onsite in our Des Plaines HQ. The Compliance Services Specialist will handle some of the 200,000 registration renewals processed each year. The specialist will cultivate relationships with DMVs and trusted vendors to ensure partnership across the...

  • Compliance Specialist II

    2 days ago

    Des Plaines, United States Wheels Full time

    Job Description: JOB OVERVIEW The Compliance Services Specialist II position manages various transactional roles within the Compliance Services team including processing of new vehicle paperwork or annual registration renewals for vehicles managed by Wheels fleet management company. The specialist will cultivate relationships with DMVs and trusted vendors...

  • Safety and Compliance Specialist

    1 week ago

    Des Plaines, Illinois, United States Cintas Full time

    Job SummaryCintas Corporation is seeking a skilled Safety and Compliance Specialist to join our team. This role will be responsible for servicing and maintaining customers' eye wash stations, educating them on products and services, and ensuring OSHA compliance.About CintasWe are a leading provider of first aid and safety products and services, with a...

  • Business Registration Specialist

    1 week ago

    Des Plaines, Illinois, United States Wheels, LLC Full time

    Job DescriptionThe Business Registration Specialist - Vehicle Compliance role at Wheels, LLC is an exciting opportunity for a highly organized and detail-oriented individual to join our team. As a key member of our compliance department, you will play a critical role in ensuring that our clients' vehicles are registered and compliant with all relevant...

  • Environmental Compliance Specialist

    3 days ago

    Des Moines, Iowa, United States Transparent Search Group Full time

    Job SummaryWe are seeking a highly skilled Environmental Compliance Specialist to join our team at Transparent Search Group. This role will focus on developing, implementing, and maintaining robust safety programs and ISO compliance standards.About the Role:Develop and execute comprehensive safety programs aligned with local, state, and federal...

  • Corporate Litigation Specialist

    7 days ago

    Des Plaines, Illinois, United States Libra Solutions Full time

    We are seeking an experienced corporate litigation specialist with a background in legal compliance to join our dynamic team. Familiarity with personal injury and/or insurance defense litigation is an advantage. The successful candidate will be responsible for conducting statutory research, drafting correspondence, assisting with regulatory compliance, and...

  • Developmental Disability Support Specialist

    7 days ago

    Des Plaines, Illinois, United States Rimland Full time

    Rimland is a premier social service agency that supports adults with developmental disabilities, providing a safe environment for individuals to grow and engage with the world.As a Developmental Disability Support Specialist, you will work closely with clients to ensure they receive consistent services tailored to their needs and wishes. Your...

  • Senior Quality Assurance Specialist

    1 week ago

    Des Plaines, Illinois, United States Collabera Full time

    Job SummaryWe are seeking a highly skilled Senior Quality Assurance Specialist to join our team at Collabera. This role will be responsible for ensuring the highest quality of products and services, while driving process improvements and supporting cross-functional teams.About the RoleThis is a senior-level position that requires extensive experience in...

  • Health Specialist

    7 days ago

    Des Plaines, Illinois, United States Leidos Inc Full time

    About the JobLeidos Inc is seeking a dedicated Health Specialist to lead its Environmental Occupational Safety team. This role will involve overseeing safety and health programs, conducting risk assessments, and ensuring compliance with regulatory requirements.Key ResponsibilitiesDevelop and implement effective safety and health programs, including fall...

  • Accounts Payable Financial Specialist

    7 days ago

    Des Plaines, Illinois, United States The LaSalle Group Full time

    The LaSalle Group is seeking a highly skilled Accounts Payable Financial Specialist to join their team in Rosemont, IL. As an experienced professional in accounts payable management, you will play a crucial role in ensuring the timely and accurate payment of invoices while maintaining vendor relationships.Job DescriptionWe are looking for a detail-oriented...

  • Risk Management Specialist

    6 days ago

    Des Plaines, Illinois, United States US Foods, Inc. Full time

    Corporate Risk Manager Job OpportunityThis role is an excellent chance for a seasoned risk management professional to join the US Foods, Inc. team.The estimated annual salary for this position ranges from $75,000 to $120,000, depending on relevant experience and/or education, specific skills, function, geographic location, and other factors as applicable by...

  • Senior Customer Success Specialist

    1 month ago

    Des Plaines, United States Worldwide Express Full time

    PURPOSE The Sr. Customer Success Specialist will have a strong customer focus, attention to detail, and the ability to lead and collaborate cross functionally, both internally and externally. ESSENTIAL DUTIES & RESPONSIBILITIES •Support the Enterprise Account Director(s) and Manager(s) in the execution of daily account operations in support of the overall...

  • Health and Safety Specialist Leader

    7 days ago

    Des Plaines, Illinois, United States Leidos Full time

    About the Job">This is an exciting opportunity to join our team as a Health and Safety Specialist Leader. As part of the Leidos NISC program, you will provide critical support to the Federal Aviation Administration (FAA) Environmental Occupational Safety and Health (EOSH) Program.">Key Responsibilities">">Collaborate with program and project managers to...

  • Occupational Safety and Health Specialist

    7 days ago

    Des Plaines, Illinois, United States Leidos Full time

    At Leidos, we are seeking an Occupational Safety and Health Specialist to join our team in a dynamic role that requires expertise in hazard mitigation. As a key member of our Environmental Occupational Safety and Health (EOSH) Program, you will provide critical support to the Federal Aviation Administration (FAA) while working on complex technical...

  • Marketing Paid Media Specialist IL

    3 weeks ago

    Des Plaines, United States Nesco Resource Full time

    BASIC PURPOSEMake sure to apply quickly in order to maximise your chances of being considered for an interview Read the complete job description below. As a Paid Media Specialist, you will be responsible for planning, implementing, and optimizing digital advertising campaigns across multiple platforms and channels targeting our B2B prospects and customers....

  • Transportation Specialist/Dispatcher

    1 week ago

    Des Plaines, United States Pet Food Experts Full time

    Job Type Full-time Description Distribution is our expertise, but people are our focus. At Pet Food Experts, we invest in the relationships that build businesses, support people and grow our industry. With a thoughtful approach to creating deep, long-lasting value, we put people at the center of everything we do. Because we know that when we do right by...

  • Transportation Specialist/Dispatcher

    2 days ago

    Des Plaines, United States Pet Food Experts Full time

    Job Type Full-time Description Distribution is our expertise, but people are our focus. At Pet Food Experts, we invest in the relationships that build businesses, support people and grow our industry. With a thoughtful approach to creating deep, long-lasting value, we put people at the center of everything we do. Because we know that when we do right by...

  • Lead Payroll Specialist

    1 week ago

    Des Plaines, Illinois, United States Wheels Full time

    Are you looking for a challenging and rewarding career opportunity in payroll management? Wheels is seeking a highly skilled Lead Payroll Specialist to join our team in Des Plaines, IL.About the RoleThis is a full-time hybrid position that requires coordination of US and Canadian bi-weekly and monthly payroll processing. The successful candidate will be...

  • Electronic Services Specialist

    2 hours ago

    Des Plaines, United States Wintrust Financial Full time

    Wintrust is a financial holding company with approximately $62 billion in assets whose common stock is traded on the NASDAQ Global Select Market. Guided by its Different Approach, Better Results philosophy, Wintrust offers the sophisticated resources of a large bank while providing a community banking experience to each customer. Wintrust operates more than...

  • Firearms Sales Specialist

    6 days ago

    Des Plaines, Illinois, United States Maxon Shooters Supplies Full time

    Are you passionate about firearms and customer service? We're looking for a skilled Firearms Sales Associate to join our team at Maxon Shooters Supplies.About the RoleThis is an exciting opportunity to work in a fast-paced environment where no two days are the same. As a Firearms Sales Associate, you will be responsible for providing exceptional customer...