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Office Manager and Accounting Support

4 months ago

Orlando, United States Natus Medical Full time
Office Manager and Accounting Support

Orlando, Florida (Hybrid role)

The Office Manager and Accounting Support role offers a dynamic opportunity to apply administrative and system expertise, bolstering organizational efficiency and fostering positive staff morale. With a focus on maintaining seamless operations and providing essential accounting assistance, this position serves as a pivotal liaison among stakeholders while ensuring meticulous handling of confidential data.

What you'll get to do in this role:

General Office Management and Accounting Team Support:
  • Efficiently oversee all aspects of office operations, ensuring seamless supply ordering and maintaining optimal organization within the Orlando offices.
  • Proactively manage inventory of essential office supplies, including paper, letterhead, and kitchen items, to support smooth daily operations.
  • Diligently handle mail sorting and distribution for various departments, ensuring timely and accurate delivery.
  • Take ownership of updating and maintaining the Natus Finance Sharepoint site, facilitating smooth communication and collaboration within the team.
  • Spearhead the planning and execution of engaging company events, fostering a positive and cohesive work environment.
Travel System Administration:
  • Manage all aspects of the Concur travel system, including setting up new accounts, resolving user issues, and implementing updates to the travel policy to ensure compliance.
  • Serve as the primary administrator for company credit cards, overseeing transactions and ensuring adherence to financial policies.
  • Provide backup support for the European Travel accounting team, ensuring continuity and efficiency in travel-related financial processes.
  • Coordinate and complete the annual Sunshine Reporting to CMS, demonstrating meticulous attention to detail and compliance with regulatory requirements.
Accounting:
  • Take ownership of month-end booking and reconciliation tasks for Concur and Credit Card expenses, ensuring accuracy and timeliness in financial reporting.
  • Facilitate the seamless processing of purchase requisitions for the Finance team, streamlining procurement processes and supporting efficient operations.
  • Generate comprehensive reports from multiple systems, consolidating data to provide actionable insights and support informed decision-making within the organization.
What we are looking for:- Basic qualifications
  • Bachelor's degree (or equivalent education and experience considered)
  • General proficiency in PC computers and MS Office Suite (Excel, Word, PowerPoint)
  • Basic math skills and excellent written communication abilities in English.
  • Minimum 3-5 years of bookkeeping or accounting experience.
  • Minimum 3-5 years of office management/administrative support experience.
  • Experience supporting internal customers to resolve issues.
  • Experience managing vendor relationships.
Preferred Skills:
  • Ability to speak Spanish.
  • Experience with Oracle EBS.
Travel Required: None

Compensation and Benefits:Comprehensive benefit package that starts on your 1st day Including:
  • Medical, Dental, Vision
  • 401K Match
  • 7 paid holidays 2 floating holidays of your choosing
  • Generous paid time off plan (4 weeks to start- hours accrued)
  • Tuition reimbursement assistance eligibility after your first year
  • And more

Natus Pay Transparency Details The pay range for this position is $35K-54K USD annually. The actual base pay offered may vary depending on multiple factors including job-related knowledge/skills, experience, business needs, geographical location, and internal equity. At Natus, it is not typical for an individual to be hired at or near the top end of the range for their role and compensation decisions are dependent upon the facts and circumstances of each case.

Natus Medical Incorporated is recognized by healthcare providers globally as the source for solutions to screen, diagnose and treat disorders of the brain, neural pathways and sensory nervous system. Our vision is to deliver innovative and trusted solutions to advance the standard of care and improve patient outcomes and quality of life. Natus products are used in hospitals, clinics and laboratories worldwide.

EEO Statement: Natus Medical is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, veteran status, disability, sexual orientation, gender identity, or any other protected status.

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