Administrative Assistant

2 weeks ago

Saginaw, United States Saginaw Area Consortium Full time
Position Type:
Secretarial/Clerical/Secretary - 12-Months

Date Posted:
10/17/2024

Location:
Saginaw Middle School

Date Available:
Immediate Opening

Closing Date:
Until Filled

District:
Saginaw Public Schools - website

GENERAL SUMMARY:

Saginaw Public Schools Class III Middle School Administative Assistanta are responsible for providing secretarial and clerical support to the assistant principal, ensuring the smooth and efficient operation of the building, providing maximum positive impact on the education of students and work environment of staff.

DISTRICT-WIDE PERFORMANCE STANDARDS:

The School District of the City of Saginaw, in partnership with parents, students, businesses and the community, are committed to and responsible for ensuring the highest level of academic achievement and career planning for all students, the highest performing organizational structure at all levels, and a safe and effective learning environment for all students.

KNOWLEDGE, SKILLS AND ABILITIES:
  1. Knowledge of grammar, spelling and business correspondence
  2. Knowledge in the use of general business office equipment
  3. Knowledge of the software used to generate and maintain correspondence, reports and other documents
  4. Skilled typist - 45 wpm
  5. Ability to deal effectively and courteously with all employee groups
  6. Ability to compile data and reports
  7. Ability to work with figures
  8. Ability to work in a multi-cultural, urban setting and develop a rapport with students, staff, parents and the school community
Physical Demands - While performing the duties of this job, the employee must be able to lift 30 lbs. and sit or stand for long periods of time. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
DUTIES AND RESPONSIBILITIES:
  1. Create an atmosphere in the office that is welcoming and that values our students, parents, district employees and the community
  2. Provide outstanding customer service to students, parents, staff and the community
  3. Transcribe and maintain confidential information, correspondence, records and reports
  4. Maintain and update student health and safety records
  5. Prepare requisitions, such as those for warehouse, special purchases and the activity fund
  6. Maintain lunch status of all families
  7. Distribute and collect physical cards for students involved in athletic activities
  8. Maintain eligibility list for each sport
  9. Maintain physical/insurance records of student athletes
  10. Collect and deposit insurance money
  11. Prepare suspension letters and schedule hearings as necessary
  12. Deposit in-school sales into the appropriate activity fund
  13. Check-in and distribute supplies, equipment and books
  14. Keep all inventories current
  15. Schedule parent conferences, fall and spring
  16. Register students and keep office records up to date
  17. Complete and maintain work/repair orders, accident reports and field trip requests
  18. Answer incoming calls and direct or forward callers to the appropriate party
  19. Sort and distribute mail
  20. File papers
  21. Prepare the bi-weekly payroll for building staff
  22. Perform other duties as assigned
EDUCATION AND/OR EXPERIENCE:
  1. High school education or equivalent
  2. Previous secretarial experience in a school or general office environment preferred

SPECIAL REQUIREMENTS:

None

WORKING CONDITIONS:

School environment where there is no physical discomfort due to temperature, noise, dust or the like

SUPERVISORY RESPONSIBILITIES:

None

FISCAL RESPONSIBILITIES:

None

CURRICULA RESPONSIBILITIES:

None

METHOD OF EVALUATION:

Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of personnel.

Preceding data are intended to convey information essential to making fair pay decisions about the job, and are not exhaustive lists of the skills, efforts, duties, responsibilities or working conditions associated with it.

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