Administrative Services Assistant

3 weeks ago

Vancouver, United States Automation and Control Strategies Group, INC. dba ACS Professional Staffing Full time

Location: Vancouver, Washington Type: Contract Job #7942 Overview: ACS Professional Staffing is looking for an employee to work on-site with our client. This Administrative Services Assistant position will provide comprehensive administrative support to management and staff, facilitating effective communication and daily operations. Key responsibilities include managing calendars, coordinating meetings, processing correspondence, and maintaining electronic documentation. The ideal candidate will have proficiency in Microsoft Office applications, excellent organizational skills, and the ability to handle confidential information. Strong interpersonal skills and experience in office management are essential for success in this role. This full-time position is located in Vancouver, WA. Pay Rate: $31.54 - $35.04 Benefits: Paid holidays: 11 PTO: Starting at 10 days Sick Leave: Up to 56 hours per year (prorated based on start date) EAP: Employee Assistance Program Benefit Options Available: Medical, Dental, Vision, FSA, DCA, LPFSA, HSA, Group Life/AD&D, Voluntary Life/AD&D, Voluntary Short-Term Disability, Voluntary Long-Term Disability, Voluntary Critical Illness, Voluntary Accident, 401k (immediately eligible for employee and employer contributions - employer match up to 4%) Other benefits include the following: Calm App, Access Perks Responsibilities: Provide a wide variety of confidential administrative/clerical support to managers and/or management staff; serve as liaison/point of contact between staff and other work groups, facilitate communication and appropriate actions; and assist with the day-to-day operations, which may include: Greet visitors, answer, and screen telephone calls, respond to most questions, and complete most business involving established policy or routine matters, take messages, set appointments, and forward questions and matters to appropriate personnel as needed, following up to verify a timely response. Correspondence/Documentation: Build, maintain and post Excel spreadsheets and PowerPoint presentations to SharePoint sites. Create, draft, proof and review incoming and outgoing correspondence, research, presentations, and documents using Word, Excel, PowerPoint, and Adobe Acrobat. Provide recommendations and instructions to staff to maintain conformance with general correspondence policies and procedures. Attend meetings; record meeting minutes as requested, transcribe, and disseminate as needed. Process and screen incoming and outgoing correspondence to include proof reading, to consist of the following: Review incoming correspondence and forward matters requiring action to appropriate staff. Verify proper coordination and timely completion of assignments. Sort and distribute incoming mail to appropriate recipient(s); as requested, review incoming correspondence. Process outgoing mail and prepare materials for mailing, including providing self-addressed stamped envelopes, when appropriate. Perform faxing, scanning, photocopying, and work with the print shop to request printing services. Update and maintain electronic desk reference manual. Research and prepare retirement documentation including retirement letter, awards, and employee personnel actions. Contract Administrative Team lead: Participate, organize, and facilitate organizational Administrative Team Meetings professionally and collaboratively. Standardize, streamline, and improve overall administrative processes throughout the organization. Help resolve organizational administrative issues and work on solutions as a group. Serve as a resource, providing knowledge transfer, engagement, mentoring, and guidance to other admin team members. Complete teamw To view the full job description,

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