Administrative Assistant
2 weeks ago
Administrative Assistant
Georgia Fugees Acade my Charter School (GFACS)
Full-time, 12-Month Non-Exempt Position
Reports to: School Principal
JOB DUTIES:
Reception
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Serve as a central information point for staff, students and public by manning the main office/reception desk.
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Answer incoming calls, provide information, direct calls where necessary and take messages
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Greet visitors, handle inquiries and direct visitors to the appropriate destination
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Receipt and distribution of mail and packages
Student Information Management
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Assist with the maintenance of filing systems for students information, both paper and electronic
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Keep accurate student attendance records through the school’s student information system (SIS)
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Work with administration and teachers to facilitate the student attendance entry process.
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Manage daily parent notifications of student absences
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Properly record tardy arrivals and early dismissals in the school’s SIS
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Verify absence notes and investigate any discrepancies in attendance information
Inventory
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Receive and process shipped orders; check and properly file packing slips.
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Maintain inventory of technology, furniture, curriculum and supplies
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Create and apply asset labels to relevant inventory and coordinate inventory additions/deletions with the Operations Manager and Accounting Manager
Other Duties as Assigned
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Operate and troubleshoot schoolwide office equipment e.g. copiers, scanners, and printers
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Provide assistance to the Operations Manager in the implementation of breakfast/lunch, transportation, student arrival and dismissal, and other ancillary school services.
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Work with the leadership team to plan and coordinate school events
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Other clerical and support duties as assigned.
QUALIFICATIONS & EXPERIENCE:
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Citizenship, residency or work VISA in the United States required
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A strong sense of personal accountability for student achievement
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Demonstrated ability to self-start, work independently and meet multiple deadlines
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Proven ability to provide the highest level of customer service and response
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High degree of professionalism, confidentiality, business judgment, and cultural competence
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Proficiency in Google Suite and Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
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Fluency in English is required; proficiency in one or more additional language(s) spoken by our families is a plus.
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