Buyer

Basic Function

HF Sinclair is seeking a Buyer Associate who will be responsible for conducting routine, non-routine, and one-time procurement assignments within a framework of acceptable controls to meet governmental and company accounting requirements. Handles repetitive purchases under limited supervision. Applies procurement agreements, obtains data, and maintains agreement pricing, ensuring work is conducted to achieve the greatest overall benefit to the Corporation. The Buyer may also provide guidance and supervision to other team members as needed.

Job Duties

• Process requisitions and convert them into purchase orders for routine and non-routine materials, equipment, and services.
• Conduct thorough reviews of requisitions, ensuring accuracy and completeness of information.
• Collaborate with requisitioners to address discrepancies and missing data, providing timely feedback and recommendations for corrections.
• Maintain detailed documentation of the requisition and purchasing process, including identifying issues and resolutions.
• Coordinate transportation and logistics requirements, including selecting appropriate transportation methods and potentially working with third-party logistics providers.
• May lead transportation provider audits.
• Apply a risk-based framework to logistics decisions considering urgency of need, location, transport method, and other criteria to ensurdone e incoming orders meet business execution needs.
• Liaise with requisitioners and suppliers to obtain and provide feedback regarding technical aspects of purchases, delivery requirements, order status, and expected delivery dates.
• Resolve supply issues and maintain positive relationships with suppliers.
• Collaborate with Accounts Payable to ensure suppliers submit proper invoices and receive timely payment.
• Work closely with Accounts Payable team to review and validate invoices, resolve any discrepancies, and ensure accurate and timely processing of payments to suppliers.
• Escalate complex supply issues to appropriate Strategic Sourcing Specialist or Procurement leadership.
• Reconcile invoices for payment in collaboration with Accounts Payable, seeking understanding and working towards preventing future discrepancies with suppliers.
• Serve as a local administrator, managing and overseeing the usage of corporate credit cards within procurement processes.
• Monitor procurement agreements by analyzing data and providing information for bid invitations. Participate in supplier performance audits as requested.
• Ensure timely delivery of materials and services by monitoring purchase orders, expediting when necessary, and adherence to terms and conditions.
• Handle appropriate tax processes for purchase orders, including coding purchase order for tax-exempt items.
• Consider requisitioner input and rely on prior purchasing experience and current contractual agreements.
• Solicit quotes according to procurement processes and guidelines to verify pricing and identify suitable suppliers based on requisitioner input and experience.
• Ensure compliance with procurement procedures and guidelines, identifying and addressing issues as they arise.
• Recommend and develop changes, as well as provide training to others.
• Lead annual purchase order administration, ensuring the efficient and accurate management of annual standing purchase orders throughout the organization.
• Conducting comprehensive review of existing purchase orders, identifying outdated or redundant orders, and initiating the necessary closures. Initiate new vendor setups, changes to vendor account information, and/or extension of vendors as needed.
• Collaborate with Master Data Management (MDM) personnel to ensure accuracy of vendor profiles, materials, and other data as required.
• Meet or exceed established KPI targets such as on-time delivery, stockouts, purchase order automation, and PO acknowledgement rate.
• Gain and demonstrate proficiency in the full suite of Source-to-Pay (S2P) and Procure-to-Pay tools including collaborating with and training suppliers, requestors, and other Procurement team members.
  

Experience

No related experience is required.

Preferred Experience:

Refinery experience and/or experience in procurement and inventory control are preferred.

Education Level

A minimum of a High School Diploma, GED. An Associate's Degree in a technical or business related field is preferred.

Required Skills

Strong organizational skills and attention to detail in addition to advanced reading and writing skills. Strong customer service orientation, ensuring customer needs are met in a timely fashion. Basic computer skills with proficiency in Microsoft Office Suite, ability to organize and analyze data; ability to perform basic mathematical calculations; basic negotiating skills, ability to work independently. May be required to attend daily and weekly safety meetings, lead safety meeting talks as scheduled and complete legally required ePrism safety training modules depending on assignment. The ability to effectively communicate with others, both written and verbal communication skills. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, and volumes. Ability to apply common sense understanding to carry out instruction furnished in written, oral or diagram form and solve problems.

Preferred Skills:

Experience with eProcurement systems and familiarity with oil and gas industry is preferred.

Supervisory/Managerial Responsibility

If applicable, may supervise Requisition Technicians.

Work Conditions

Office based within a petroleum refinery with up to 5% travel required by land and air. From time to time may be required to work in a warehouse and/or out-of-doors environment. Subject to varying road and weather conditions.

Our One HF Sinclair Culture:

At HF Sinclair, we are united through our One HF Sinclair Culture, which is underpinned by our five core values of Safety, Integrity, Teamwork, Ownership and Inclusion. Developed to empower our people, our five core cultural values are at the heart of everything we do and extend to how we engage our stakeholders. These values influence our decisions, shape our behaviors and keep us connected across the entire organization.

We maintain a true Safety culture for our employees, communities, environments and customers. Our goal is to make sure everyone returns home safely each day. We have a long-standing commitment to Integrity and ethical behavior and do what is right for our employees, investors, communities and the environment. We encourage employees to Step Up and Stand Out by championing a culture of Teamwork and Ownership. We foster a culture of Inclusion by encouraging diversity of experiences, viewpoints and backgrounds. What makes each of us different, together makes us stronger.

About HF Sinclair Corporation

HF Sinclair Corporation, headquartered in Dallas, Texas, is an independent energy company that produces and markets high-value light products such as gasoline, diesel fuel, jet fuel, renewable diesel and other specialty products. HF Sinclair owns and operates refineries located in Kansas, Oklahoma, New Mexico, Wyoming, Washington and Utah and markets its refined products principally in the Southwest U.S., the Rocky Mountains extending into the Pacific Northwest and in other neighboring Plains states. HF Sinclair supplies high-quality fuels to more than 1,500 branded stations and licenses the use of the Sinclair brand at more than 300 additional locations throughout the country. In addition, subsidiaries of HF Sinclair produce and market base oils and other specialized lubricants in the U.S., Canada and the Netherlands, and export products to more than 80 countries. Through its subsidiaries, HF Sinclair produces renewable diesel at two of its facilities in Wyoming and also at its facility in Artesia, New Mexico. HF Sinclair provides petroleum product and crude oil transportation, terminalling, storage and throughput services to its refineries and the petroleum industry.

Equal Opportunity Employer

HF Sinclair Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status or any other prohibited ground of discrimination.

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