Administrative Specialist

2 weeks ago


El Paso, United States Always Best Care Senior Service Full time

Always Best Care: We are a compassionate agency dedicated to supporting clients, families, and caregivers in providing the best in-home care services. We are currently seeking an organized and detail-oriented Administrative Specialist to coordinate all communications between the agency, clients, and visitors. If you thrive in a dynamic environment and enjoy helping others, we want to hear from you Job Summary: The Administrative Specialist plays a crucial role in ensuring smooth communication between the agency and visitors, whether over the phone or on-site. You will provide general information to clients and internal employees while performing a variety of clerical and administrative tasks to support our team. Key Responsibilities: * Answer, transfer, and place calls and emails, maintaining detailed communication logs. * Welcome and direct visitors and clients. * Assist the Scheduler in organizing caregivers' shifts daily. * Respond to inquiries from clients, prospective clients, vendors, applicants, and caregivers. * Handle and organize all incoming and outgoing mail and packages. * Provide general information and forms to visitors and ensure completed forms are forwarded appropriately. * Provide clerical support to the Recruiter by managing applicant leads. * Train new employees on caregiving techniques. * Travel to client locations to assist with caregiver introductions, supply deliveries, and obtain field documentation as required. * Maintain and update caregiver files to ensure documentation accuracy. * Act as a liaison for client updates, issues, and progress. * Comply with safety and infection control protocols. Qualifications: * Education: A high school diploma or GED is preferred. * Experience: A minimum of three years of caregiving experience is preferred. * Bilingual in English and Spanish Skills: * Strong communication skills, both written and verbal. * Proficiency in Microsoft Office and other general computer skills. * Ability to apply basic mathematical concepts. * Valid driver's license and willingness to travel (up to 50% of the time). Certifications: CNA certification and EMT training are preferred but not required. Key Competencies: * Attention to Detail: Ability to manage multiple tasks, prioritize effectively, and create detailed action plans. * Service Orientation: Actively seeking ways to assist clients and team members. * Teamwork: Effective collaboration with coworkers and ability to build strong working relationships. * Time Management: Strong organizational skills with the ability to meet deadlines. * Physical Demands and Work Environment: * The position requires sitting for prolonged periods while using a computer. * Must be able to lift up to 25 pounds occasionally. * Exposure to bodily fluids and common household cleaners is expected 25% of the time. * Personal protective equipment is required during interactions with clients. Why Join Us? Make a positive impact on clients and their families, be part of a supportive and dedicated team, and have the opportunity to grow within the organization Job Type: Full-time Pay: $14.00 - $16.00 per hour Expected hours: 40 per week Schedule: * 8-hour shift * Day shift * Monday to Friday * Morning shift Work Location: In person



  • El Paso, United States Always Best Care Senior Service Full time

    Always Best Care: We are a compassionate agency dedicated to supporting clients, families, and caregivers in providing the best in-home care services. We are currently seeking an organized and detail-oriented Administrative Specialist to coordinate all communications between the agency, clients, and visitors. If you thrive in a dynamic environment and enjoy...


  • El Paso, Texas, United States El Paso Community College Cafe Full time

    Job SummaryEl Paso Community College Cafe seeks an Administrative Support Specialist to provide administrative support in an office environment with a variety of complex, technical and confidential tasks. The ideal candidate will have effective oral and written communication skills, ability to handle confidential information, and ability to establish and...


  • El Paso, Texas, United States CAPPS Full time

    Job Summary We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at CAPPS. The successful candidate will provide administrative support to our staff, ensuring the smooth operation of our office. Key Responsibilities Prepare and disseminate information concerning division programs and procedures Prepare...


  • El Paso, Texas, United States Always Best Care Senior Services- West and Central El Paso Full time

    Administrative Specialist RoleWe are seeking a highly organized and detail-oriented Administrative Specialist to join our team at Always Best Care Senior Services- West and Central El Paso. As an Administrative Specialist, you will play a crucial role in ensuring smooth communication between our agency and clients, visitors, and caregivers.Key...


  • El Paso, Texas, United States ADEAF Inc. Full time

    Job SummaryAs an Administrative Support Specialist at ADEAF Inc., you will play a vital role in maintaining the smooth operation of our office. Your primary responsibilities will include scheduling appointments for staff, maintaining our company website and emails, and ensuring our calendar is up-to-date. You will also be responsible for assisting clients...


  • El Paso, Texas, United States Fundamental Administrative Services, LLC Full time

    Job Summary: We are seeking a dedicated and compassionate Licensed Vocational Nurse to join our team at Las Ventanas de Socorro. As a skilled care specialist, you will work closely with our nursing staff to provide exceptional patient care and support.Key Responsibilities:Deliver high-quality nursing care to patients with diverse needs and conditionsCollect...


  • El Paso, Texas, United States El Paso Staffing Services Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Financial Administrator to join our team at El Paso Staffing Services. As an Accounts Payable/Receivable Specialist, you will be responsible for managing the financial transactions of our clients, ensuring accuracy and efficiency in all aspects of the process.Key Responsibilities:Process and...


  • El Paso, Texas, United States Bergelectric Full time

    Job OverviewBergelectric is seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our team. The successful candidate will be responsible for handling routine and advanced duties, including organizing files, creating correspondence, preparing reports and documents, managing calendars, and preparing...


  • El Paso, Texas, United States Home Insurance Agency Full time

    Job OverviewWe are seeking a highly skilled and organized Office Assistant to provide administrative support to our team at Home Insurance Agency. The ideal candidate will have a strong background in customer service, excellent communication skills, and the ability to work effectively in a fast-paced environment.The successful candidate will be responsible...


  • El Paso, Texas, United States Allmed Staffing Inc Full time

    Large managed care company Allmed Staffing Inc is seeking a contract clinical administrative coordinator in the El Paso, TX area. Key Responsibilities: Answers incoming requests as evidenced by logs and tracking systems. Initiates member phone calls daily and identifies issues, referring to service coordinators and other health plan departments as needed....


  • el segundo, United States Specialist Direct Full time

    About Specialist Direct Founded in 2015, Specialist Direct (SDI) is the number one, fastest growing organ transplant telehealth company in the US. Our award-winning, cloud-based diagnostic solutions have been instrumental in improving organ utilization and increasing organ placements. With a national network of top specialists, SDI delivers more accurate...


  • El Segundo, United States Specialist Direct Full time

    About Specialist Direct Founded in 2015, Specialist Direct (SDI) is the number one, fastest growing organ transplant telehealth company in the US. Our award-winning, cloud-based diagnostic solutions have been instrumental in improving organ utilization and increasing organ placements. With a national network of top specialists, SDI delivers more accurate...


  • el segundo, United States Specialist Direct Full time

    About Specialist Direct Founded in 2015, Specialist Direct (SDI) is the number one, fastest growing organ transplant telehealth company in the US. Our award-winning, cloud-based diagnostic solutions have been instrumental in improving organ utilization and increasing organ placements. With a national network of top specialists, SDI delivers more accurate...


  • El Segundo, United States Specialist Direct Full time

    About Specialist Direct Founded in 2015, Specialist Direct (SDI) is the number one, fastest growing organ transplant telehealth company in the US. Our award-winning, cloud-based diagnostic solutions have been instrumental in improving organ utilization and increasing organ placements. With a national network of top specialists, SDI delivers more accurate...


  • El Paso, Texas, United States ADP Full time

    Job Title: Client Service Specialist IIADP is seeking a Client Service Specialist II to join our team. In this role, you will be responsible for developing and maintaining effective relationships with ADP clients and serving as the direct client contact for retirement plan services.Key Responsibilities:Communicate with clients regarding service delivery and...


  • El Paso, Texas, United States ADP Full time

    Job Title: Benefits Solutions SpecialistWe are seeking a highly skilled Benefits Solutions Specialist to join our team at ADP. As a key member of our Comprehensive Benefits team, you will be responsible for ensuring the smooth operation of our benefits administration and annual enrollment processes.Key Responsibilities:Configure and manage benefit plans and...

  • Program Specialist

    2 months ago


    El Paso, United States Management & Engineering Technologies International, Inc. Full time

    Management and Engineering Technologies International, Inc. (METI), in support of the U.S. Forest Service (USFS) Office of International Programs (IP), is recruiting a Program Specialist to work on international natural resource and disaster management projects. This position will be located in Washington D.C.; if you apply for this role, please consider...


  • El Segundo, California, United States Quantilus Full time

    Job Title: Administrative Support SpecialistAt Quantilus, we're seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As a key member of our administrative staff, you will provide exceptional support to our staff members, ensuring seamless day-to-day operations.Responsibilities:* Manage communications, including...


  • El Paso, Texas, United States Bienvivir All Inclusive Health Full time

    Job DescriptionBienvivir All-Inclusive Senior Health (Bienvivir) is a community-based, patient-centered healthcare delivery system that advocates for quality of life, independence, dignity, and choices in a nurturing environment for frail seniors.The Medicaid Recertification Specialist plays a crucial role in supporting the Social Work Department at all...


  • El Monte, California, United States Cathay General Bancorp Full time

    Job SummaryWe are seeking an experienced Administrative Support Specialist to join our team at Cathay Bank. The successful candidate will provide administrative support to the General Counsel and other departments, maintaining records, processing payments, and performing secretarial and clerical tasks.Key ResponsibilitiesMaintain accurate and up-to-date...