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Accounts Payable Admin Coordinator

4 months ago

Charlotte, United States Habitat Charlotte Region Full time
Job Details

Job Location
3815 Latrobe Drive Office - Charlotte, NC

Position Type
Part-time, Non-Exempt

Job Category
Admin - Clerical

Description

Part-time position (20 hours per week)

Pay rate: $20-$24/hr

Mission-Driven Career Opportunity

One of the leading affordable housing nonprofits in the area, Habitat Charlotte Region partners with hundreds of families each year through affordable homeownership, home preservation and financial literacy training. As a Part-Time Accounts Payable Admin Coordinator, you'll play an integral role in our vision of a world where everyone has a safe and affordable place to live.

Why Join Habitat?
  • Paid time off
  • Career development and promotion opportunities
  • Casual working environment
  • Retirement planning - a 403(b) with 3% organizational match
Position Purpose
Responsible for assisting AP functions relating to the reviewing, processing, tracking, filing and maintaining invoices.

Essential Functions
  1. Process accounts payable accurately and timely ensuring that vendor discounts are taken advantage of where appropriate, properly approved and coded
  2. Preview captured invoices prior to routing through Mineral Tree by reviewing for fields noted Mineral Tree with the actual invoice (per Invoice Processing Revised 2023 procedure) including but not limited to Vendor name, invoice number, gross amount, separate line provided for sales tax (if applicable), invoice date, and due date. Review for prior period balances. Make note for any prior period balances noting whether we are to pay or are not to pay.
  3. Scan, copy, email and upload documentation as needed for Certificates of Insurance for vendors.
  4. Assist as directed in researching and contacting vendors with checks outstanding for over 6 months to determine if check needs to be voided and/or reissued. Summarize finds and present to Controller.
  5. Communicate effectively with people of all levels
  6. Develop and maintain relationships with volunteers, vendors, and professional service providers
  7. Perform with little supervision
  8. Execute organizational skills relating to routine duties
  9. Utilize volunteers for administrative tasks, as appropriate


Qualifications

Required Knowledge, Skills and Abilities
  • Computer skills
  • Communication Skills
  • Organizational skills
  • Attention to detail
  • Managing multiple tasks
  • Ability to prioritize
  • Accounts payable experience
Work Environment
This position requires working primarily indoors in an office environment.

Estimated Time Commitment: 20 hours per week, Monday-Friday schedule.

Physical Demands
  • Ability to sit at a desk and use a computer for extended periods of time
  • Ability to move around the office frequently to interact with various staff members
  • Ability to read documents and correspondence

Habitat for Humanity of the Charlotte Region is an Equal Opportunity Employer and a drug-free workplace. A pre-employment drug screen and background check is required.

Habitat for Humanity of the Charlotte Region program funding often includes federal funding, and this role may support federally funded activities. People qualifying as Section 3 residents per Section 3 of the HUD Act of 1968 (12 U.S.C § 1701u) and its associated regulations (24 C.F.R. Part 75) are encouraged to apply. Information on Section 3 qualifications and certification material available upon request.