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Business Diversity Compliance Specialist

4 months ago

Chicago, United States Chicago Public Schools Full time

Chicago Public Schools (CPS) is one of the largest school districts in the United States, serving over 320,000 students in 600+ schools and employing approximately 40,000 people, most of them teachers. CPS has set ambitious goals to ensure that every student, in every school and every neighborhood, has access to a world-class learning experience that prepares each for success in college, career, and civic life. In order to fulfill this mission, we make three commitments to our students, their families, and all Chicagoans: academic progress, financial stability, and integrity. Six core values are embedded within these commitments - student-centered, whole child, equity, academic excellence, community partnership, and continuous learning.

The Office of Business Diversity is responsible for the administration and monitoring of the Remedial Program ("Program") for Minority-Owned Business Enterprise and Women-Owned Business Enterprise ("MBE and WBE"). The MBE and WBE Program is intended to help create and sustain an equitable business environment by promoting the participation in public contracting and procurement of all qualified and available businesses owned and controlled by minorities and women.

Job Summary:

Reporting to the Senior Manager of Business Diversity, the Business Diversity Compliance Specialist will be responsible for ensuring compliance with Business Diversity initiatives and assisting in the development and implementation of strategies to promote participation in public contracting and procurement of all qualified and available businesses owned and controlled by minorities and women. The Business Diversity Compliance Specialist will support the achievement of departmental and district aspirational goals by monitoring compliance with diversity requirements, identifying opportunities making recommendations for improvement, and providing information and assistance related to the MBE and WBE Program.

The Business Diversity Compliance Specialist will be held accountable for the following responsibilities:

  • Review each solicitation issued by the Procurement Department and ensure compliance with CPS' Remedial Program Policies. Survey specific industries, marketplace, and supplier or vendor availability through the B2Gnow Software to establish aspirational goals. Insert appropriate Affirmative Action language for solicitation and Board Report.
  • Review MBE and WBE plans submitted by suppliers and vendors to assist with the evaluation process for all bids, proposals, and qualifications. Work with suppliers and vendors to identify certified MBE and WBE companies to help achieve solicitation goals. Oversee vendor certification verification process.
  • Participate in pre-submittal conferences for RFPs, RFQs, and Bids. Facilitate meetings with suppliers, vendors, user departments, and Procurement staff to discuss and remediate performance issues (if any) resulting in non-compliance on contract.
  • Assist in the preparation of monthly, quarterly, and annual program evaluation reports and scorecards to be presented to the Board on Minority-Owned Business Enterprise and Women-Owned Business Enterprise performance as it relates to commitments versus the actual utilization of MBE and WBE on contracts.
  • Provide MBE and WBEs with relevant information and assistance related to CPS procurement practices and procedures, bid specifications, documentation requirements, and prerequisites.
  • Provide training and assistance to CPS staff and other interested persons on Program objectives and requirements.
  • Represent Chicago Public Schools Office of Business Diversity at community-based organization events, vendor fairs and other networking opportunities to ensure the Minority-Owned Business Enterprise and Women-Owned Business Enterprise community is well informed of upcoming contracting opportunities.
  • Work directly with internal and external stakeholders to develop and implement strategic plans within their assigned categories and users, thereby helping to ensure the development and capacity building of diverse suppliers for the District.
  • Other duties as assigned.
In order to be successful and achieve the above responsibilities, the Business Diversity Compliance Specialist must possess the following qualifications:

Education Required:
  • Bachelor's degree from an accredited college or university
Experience Required:
  • Minimum of three (3) years of professional experience, including a minimum of two (2) years of experience in compliance, business diversity, financial analysis, project management, business development, or a related field
  • Experience with procurement practices and/or supply chain
  • Previous experience in engaging different departments, organizations, individuals, communities, and different levels of stakeholders to build partnerships that support aspirational goals and drive results is preferred.
Knowledge, Skills, and Abilities:
  • Ability to assess the strengths and weaknesses of a business to provide insightful recommendations to address deficiencies and monitor for future opportunities.
  • Ability to participate and work in diverse environments with strong personalities, great ability to build rapport, and establish working relationships quickly.
  • Ability to deliver high-quality work in a fast-paced environment, successfully meet established deadlines, effectively multi-task high-priority projects, and provide prompt, thorough information to multiple constituencies and stakeholders.
  • Effective time management skills; demonstrates a sense of urgency in accomplishing goals and objectives to ensure success.
  • Excellent verbal and written communication and presentation skills, capable of communicating with internal and external stakeholders.
  • Excellent interpersonal skills, project management skills, organizational skills, and attention to detail.
  • Possess a general understanding of the various affirmative action policies, Minority-Owned Business Enterprise and Women-Owned Business Enterprise nationally, statewide, and locally.
  • General understanding of procurement policies and procedures; knowledge of the solicitation process.
  • Proficient in Oracle, B2Gnow Software, Google GSuite, Microsoft Office Suite (Word, Excel, PowerPoint, and Access), project management software, dashboards, Enterprise Resource Planning (ERP).
  • Capable of success both working independently and as a member of a team, partnering with colleagues and Management in support of key initiatives and projects.
  • Strong analytical, critical thinking, and problem-solving skills, including an ability to think in terms of processes and systems.
Conditions of Employment

As a condition of employment with the Chicago Public Schools (CPS), employees are required to:
  • Establish/Maintain Chicago Residency - Employees are required to live within the geographic boundaries of the City of Chicago within six months of their CPS hire date and maintain residency throughout their employment with the district. The Chicago residency requirement does not apply to temporary/part-time positions, however, all CPS employees must be residents of Illinois.
  • Be Fully Vaccinated Against COVID-19 - Unless approved for a medical or religious exemption, all employees are required to be up-to-date on COVID-19 vaccinations, including boosters, and to submit proof of vaccination to the district within 30 days of hire. "Up-to-date" on vaccination is defined as being at least two weeks past all primary vaccine doses and any applicable boosters.