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Project Administrator

4 months ago

Richmond, United States Miller Electric Full time

The Project Administrator reports directly to Senior Project Leadership. This role is project-based, working directly from a construction site office. The Project Administrator will work with the Project Managers and Assistant Project Managers to provide project support.

Essential Job Functions

  • Organize and maintain project billing records, including but not limited to requesting new job numbers from accounting, maintaining billing/work order spreadsheets, and billing through various electronic invoicing systems as required by the customers, which may also include closing work tickets.
  • Type, prepare, and/or create various memos, faxes, emails, reports, calendars, schedules, project documents, meeting minutes, and/or other documents; distribute to facilitate day-to-day project or business administration
  • Process project contracts through the Contracts Department.
  • Coordinate arrangements for special meetings and training on an as-needed basis.
  • Provide JD Edwards, word processing, and spreadsheet support for managers
  • Assist in collecting outstanding invoices
  • Prepare, organize, and maintain project billing and contract maintenance books.
  • Provide a professionally maintained office environment.

Education & Experience

REQUIRED

  • High school diploma
  • Excellent communication skills
  • Ability to maintain a high level of trust and confidentiality with sensitive items
  • Positive attitude and the ability to work with and learn from others
  • Computer skills to include: word processing and spreadsheet applications
  • Interpersonal skills to effectively communicate with both internal and external customers
  • Skill in organizing and establishing priorities
  • Excellent attention to detail
  • Ability to work independently
  • Ability to handle multiple tasks and prioritize workload accordingly

PREFERRED:

  • Knowledge of the Construction industry
  • Knowledge of JDE
  • Experience with Google Suite
  • Experience with Schedule of Values (AIA docs)
  • Project management assistant experience
  • Accounting experience

Benefits

  • Medical, Dental, and Prescription Drug Insurance (100% of the premium covered by Miller Electric...yep, seriously)
  • Life Insurance
  • Accidental Death & Dismemberment Insurance
  • Short & Long-Term Disability Insurance
  • Flexible Spending Accounts
  • Profit-Sharing
  • Employee Stock Ownership Program
  • Paid Vacation & Holidays
  • Tuition Reimbursement Program
  • Wellness Program

Miller Electric Company is an Equal Opportunity employer - we believe that what is good for humans, will naturally be good for business.