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Records Specialist

4 months ago

Boston, United States APR Staffing Full time

Job Title: Records Specialist

Job #: 7448

Location: Boston, MA

Duration: 3+ month contract

Job Description:

Top 3 Required Skills: Records Experience, law firm/office experience, computer skills, able to do physical demands of job (lift boxes, clear file rooms, push carts,)

Remote/Onsite: Onsite

Provide maintenance of data, records, and files necessary to provide servicing to the assigned client team or department. This position will perform duties as a specialist relating to the implementation, and management of all aspects of document control and records management throughout the information lifecycle for physical or electronic records.

Responsibilities:

Responsible for the day-to-day operations of the Records Room.

Participate with other records and information staff in overseeing effective maintenance of records management systems including Interwoven File Creation, RFID File Tagging and Programming, File Retrieval, and Re-Shelving.

Database Management and Maintenance to ensure records are accurately documented and stored.

Troubleshooting to identify potential problems or to recommend better processes or methods to accomplish work in the specified timelines provided by the client.

Assure adherence to corporate policies and strategies using the current records management systems.

Ensures compliance with business protocol, regulatory and best records management practices requirements.

Maintain ongoing communications with all departments regarding maintenance, creation, revising, reviewing, and retrieval and archiving of records.

Generate record management reports.

Assist with orientating and training others on the appropriate records management processes and procedures as required by the client.

Perform photocopying, faxing, scanning, and other duties as assigned.Requirements

Be personable, articulate, knowledgeable and professional in presenting oneself in a professional setting

Attention to detail

Ability to function with a high level of patience, tact and diplomacy in handling any "complaint situations"

Excellent communication (verbal and written) and organizational skills.

Detail oriented and exceptionally attentive to accuracy.

Ability to learn skills quickly.

Ability to manage multiple tasks.

Customer service and enthusiasm.

Ability to lift up to 30 lbs on a consistent basis.

Ability to routinely stand, bend and stretchQualifications

High School Diploma or equivalent (4 years of college preferred)

Possess a minimum of 2 years experience in a professional office environment working in a file or records clerk capacity.

Reading, writing, and arithmetic skills required

Previous experience in a client service oriented field preferred

Willingness and ability to learn new skills

Pre-Employment Requirement

All employment offers are contingent upon successful completion of our pre-employment screening that may include drug testing, background/criminal check, and if applicable, must meet eligibility requirements for access to classified information.

APR Staffing is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

About APR Staffing

APR Staffing was born from the merger of two well-respected technical staffing firms in Portland. ieSolutions, founded in 2002, enjoyed an impressive reputation as one of the largest locally-owned and most respected technical staffing companies. Professional Resource Group, aka Data Resource Group, founded in 2009, also earned regional acclaim for being a fast-growing and highly-motivated professional staffing agency. Both companies have been recent award winners for the Portland Business Journal's Fastest-Growing Private Companies. The two firms, now as APR Staffing, make for one of the fastest-growing and most-respected professional and technical staffing companies in Oregon and Southwest Washington.

Collaborating with our customers, we augment their workforce with technical and administrative professionals. We provide only high-caliber, professional-grade resources throughout the Pacific Northwest. #J-18808-Ljbffr