Senior Administrative Assistant

3 weeks ago


San Jose, United States Nortia Staffing Full time

Start up company in the San Jose area seeking a Part-Time Admin Assistant to support Sales and Operations.

MUST be able and open to working 20 hours a week for the next 4 months.

100% remote but preferred local (but would not go onsite)

Pay is up to $40/hr

Duties will include but are not limited to:

  • Scheduling and calendar management
  • Coordinating all domestic and international travel
  • Preparing for management meetings
  • Composing and distributing of presentations, reports and mailings
  • Processing expense reports and internal documents
  • Contributing to group projects and taking charge of additional duties as assigned
  • Assisting management in the preparation and set-up for Board Meetings
  • Create spreadsheets and reports on MS Excel
  • Back-up for office manager when needed
  • Board Meeting set-up, prep, presentation creation, catering, hotel accommodations and much more
  • Event planning

Qualifications:

  • 10+ years of progressive Admin Assistant experience
  • Abilities to work remotely on a part time basis
  • Able to identify and resolve problems in a timely manner and with minimal direction
  • Able to perform duties with a high level of confidentiality and discretion and can be trusted with sensitive information
  • Strong interpersonal skills and can work well with different personalities in the organization
  • Excellent written and verbal communication and can edit work for spelling and grammar
  • Extremely organized and conscientious
  • Strong sense of urgency and can work longer hours when necessary
  • Experience with Google Apps and Gmail for calendaring


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