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HR Assistant

4 months ago

Albuquerque, United States ARA Full time
Join ARA, a vibrant employee-owned company, as a HR Assistant and become an essential part of our collaborative HR team. Your role will involve supporting various HR projects, providing technical assistance, and managing data entry tasks within our HRIS system. If you're detail-oriented, tech-savvy, and passionate about contributing to a thriving workplace environment, we invite you to apply and grow with us at ARA.

What you'll do as a HR Assistant

  1. Perform technical support tasks and data entry in HRIS and other vendor systems:
    1. Employee education and certification additions
    2. User technical troubleshooting
    3. Run imports/data changes as directed
    4. Run reports from HR systems as needed
  2. Perform technical support tasks and data entry in Learning Management System (LMS) as part of the Training Team:
    1. Training tracking
    2. Administering course requests
    3. User technical troubleshooting
    4. Running reports from system as needed
  3. Run regular monthly reports and provide data to various team members and members from other departments.
  4. Regularly maintain electronic employee files.
  5. Support administration and distribution of awards, including Service Award program, and Annual Award program with Rewards Specialist.
  6. Coordinate with preferred relocation vendor to support ARA-paid relocations.
  7. Provide logistical support for Leadership Training Programs.
    1. Work with Training Specialist and HR Director to coordinate invitations and acceptances.
    2. Coordinate travel, accommodations, materials, and activities as needed for each session.
    3. Develop and administer surveys throughout the program.
  8. Act as Purchasing Administrator for HR Department (excluding benefit-related purchases):
    1. Work with Contracts Department to obtain purchase orders
    2. Compile paperwork (including approved invoices, backup documentation, etc.) to ensure HR invoices are paid accurately and in a timely manner
    3. Maintain HR Department re-compete log
    4. Reconcile credit card statements for HR Department on a monthly basis
    5. Assist HR team with travel reimbursements and expense reports
  9. Perform various administrative duties for the HR Department:
    1. Sort and distribute daily mail
    2. Schedule conference rooms and Teams or WebEx sessions for HR Department meetings.
    3. Coordinate mass mailings using internal resources and/or outside vendor(s).
    4. Respond to requests for employment verification and security background checks.
  10. Support HR Department logistics, including, printer/fax maintenance, office supply ordering, etc.
  11. Respond to email and voice mail messages and other requests by close of next business day with high level of service.
  12. Actively participate and collaborate as a member of the vibrant Corporate HR team. And assist with special projects and assignments as needed.


HR Assistant Requirements

    • Minimum of four (4) years of relevant experience in a human resources environment.
    • Technical experience with data input and running reports from computer systems.
    • Basic to intermediate skill level in MS Word, Excel, PowerPoint, Adobe and Outlook.
    • Ability to effectively work in an HR Information System.
    • Must provide high levels of customer service and have excellent time management skills.
    • Must be detail-oriented, proactive, well organized, and have ability to prioritize work.
    • Requires ability to:
      • Communicate effectively (both verbal and written)
      • Work well collaborating with team members, and on an individual basis
      • Build relationships and offer solutions through creativity and flexibility.
HR Assistant Preferences
    • Some advanced training, college and/or technical school coursework preferred.
    • Knowledge of/experience with UKG HRIS software.
    • Knowledge of/experience with Cornerstone Learning Management Software


Applied Research Associates, Inc. Company Information:

Applied Research Associates, Inc. is a 100% employee-owned international research and engineering company recognized for providing technically superior solutions to complex and challenging problems in the physical sciences. We invite you to visit our website to learn more about who we are, what we do, the excellent careers and benefits we offer and explore some of our featured offices

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)