Accounting Technician/Senior Accounting Technician

Open Until Filled. This recruitment may close at any time. Apply Early WORK SCHEDULE:

4-day workweek (Monday-Thursday) REMOTE WORK:

Upon approval by the Department Head, the successful candidate may be approved to work remotely up to 25% of the work week after completing a minimum of six (6) months of employment with satisfactory performance evaluation. SUMMARY DESCRIPTION: Accounting Technician ($4,763 - $6,078 per month): Under general supervision, performs difficult and responsible accounting support and administrative work in the preparation, processing and maintenance of complicated accounting, purchasing, budgetary and financial records; and does related work as required.

Senior Accounting Technician ($5,803 - $7,406 per month):

The purpose of this position is to perform a variety of specialized and technical accounting work related to the preparation and maintenance of a variety of fiscal records, including but not limited to payroll processing, accounts payable/receivable, journal entries, grant and federal fund accounting, general ledger analysis and financial reporting.

The Senior Accounting Technician is distinguished from the Accounting Technician in that it performs more specialized technical accounting functions requiring greater knowledge of fund accounting, budgeting, and cash investment and reporting procedures. As compared with the Accounting Technician, the Senior Accounting Technician exercises technical direction over staff.

Appointment will be made at the Accounting Technician or Senior Accounting Technician level depending on experience and qualifications at the City's discretion. An Accounting Technician may be promoted to a Senior Accounting Technician upon meeting the minimum qualifications for the position and recommendation of the department head and approval by the City Manager.

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive.

Other duties may be required and assigned. Accounting Technician: Performs a wide variety of clerical accounting work related to the administration of payroll, accounts payable, and general ledger functions in terms of processing, reconciliation, verifying and updating records, and ensuring the accuracy of data. Assists with the preparation of financial statements, reports, tax forms, and information requests in relation to these functions, which includes mandated reporting to various Federal, State, and Local agencies. Assures the proper maintenance of various ledgers, journals, accounts, and other similar accounting records; verifies, balances, or adjusts accounts as necessary. Prepares or checks warrants, invoices, time records, requisitions, purchase orders and similar fiscal documents. Identifies and resolves discrepancies and inconsistencies, determines corrective entries required to maintain accounting controls. Balances accounts and makes adjusting and closing entries. Prepares and analyzes schedules, statements, and reports, in various formats including spreadsheets. Reconciles and maintains subsidiary journals related to accounts payable and accounts receivable. Audits and reconciles daily cash receipts and prepares related information as part of monthly reports. Analyzes and posts payroll entries to the General Ledger. Updates trust account entries; reconciles account balances to the General Ledger. Prepares and posts correcting journal adjustments and makes appropriate entries. Sends electronic transfers of payroll taxes and live check payments. Sets up new fund and account numbers and assembles recurring budget report documents for use by departments. Provides technical information and instruction regarding applicable procedures and methods to City departments and staff. Assists professional accounting staff in completing various tasks and with routine, ad hoc, and special projects on an as-needed basis. May assist in preparing the city’s budget. May assist with the processing of business license applications and renewals. Senior Accounting Technician: Input data into spreadsheets for various accounts and/or payroll actions. Check reports and records for accuracy, completeness and compliance with established standards. Interpret, produce, process and report various Federal, State, payroll, retirement and other related daily, weekly, monthly and year-end reports, taxes, notices and forms. Prepare, process, reconcile and/or balance the actions of bank accounts, the general ledger, labor and EDD accounts, vendors accounts, grant accounts, accounts receivable, accruals, depreciations and fixed asset acquisitions and deletions. Maintain refundable and expendable deposits records and complex systems of interrelated computer and hard files and records. Verify requisitions, revenues and/or expenses for coding and proper departmental authorization. Process various payroll, garnishments and related reporting actions and documentations. Prepare and analyze a variety of fiscal reports, statements and schedules; prepare new-year, mid- year and year end reports; ensure timely preparation and submission of various reports. Setup and maintain vendor files, history, status and reports; prepare reports, forms and documents for annual vendor auditing process. Enter budget adjustments into the accounting software. Enter and create purchase order information and send copies of purchase orders to appropriate departments; maintain purchase orders; modify and provide information to vendors and departments as requested regarding order status. Maintain and reconcile a variety of ledgers, reports and account records; examine and correct accounting transactions to ensure accuracy; prepare journal vouchers to adjust and correct errors in accounting records; perform month end, fiscal year end and calendar year end accounting system processing. Administer and maintain the City’s automated accounting system; train staff in the use of software programs; troubleshoot and resolve operational problems. Participate in the compilation and preparation of the City’s annual budget. Assist with annual audit; including the preparation of working papers; assist in preparing statistical schedules for the City’s Annual Comprehensive Financial Report (ACFR); assist in preparing Requests for Proposals (RFPs). Maintain knowledge of financial, record-keeping principles, practices and terminology; basic governmental accounting principles; and automated information systems; maintains current knowledge of City policies and accounting procedures. May assist with the processing of business license applications and renewals. Perform other duties as assigned. KNOWLEDGE REQUIRED Basic understanding of operational characteristics, services and activities of a governmental accounting program. Modern and complex principles and practices of governmental accounting, auditing, budgeting, reporting, recordkeeping and financial analysis. Application of generally accepted governmental accounting principles and procedures to a variety of accounting audits, transactions and problems. Principles, best practices and methods for the preparation and maintenance of a complex automated payroll system, including preparation and processing of payroll and related disbursements, accounting, reporting, recordkeeping, reconciliation and regulatory compliance. Cost accounting and fixed assets accounting theory and practices. Sound principles and practices of financial auditing. Financial research and report preparation methods and techniques. Automated financial management systems. Principles and practices of budget preparation and administration. Pertinent Federal, State and local laws, codes and regulations including payroll and Federal and State Tax Accounting Techniques for providing effective customer service in dealing with City staff and others contacted in the course of the work. Modern office practices, methods and computer equipment. Safe driving principles and practices. ABILITIES/SKILLS Operate modern office equipment including computer equipment. Perform responsible and difficult accounting work involving the use of independent judgment and personal initiative under minimal supervision. Conduct full-cycle payroll processing; calculate retroactive pay adjustments and other calculations required for the processing of a complex payroll. Apply accounting principles to the maintenance of governmental financial and accounting transactions and the auditing of financial records. Accurately perform general mathematical calculations, including addition, subtraction, multiplication, division and calculation of percentages, fractions, and decimals; ability to reconcile financial data. Prepare, analyze and maintain the full range of financial records, reports, analyses and statements. Examine and verify the full range of financial documents and reports. Develop, revise, install and utilize manual and automated fiscal management systems. Analyze situations carefully and adopt effective courses of action. Research, collect, compile and analyze information and data. Interpret, explain and ensure compliance with Federal, State and local policies, procedures, laws, codes and regulations. Use modern auditing and accounting methods, procedures, forms and records. Provide, resolve and implement solutions to operational problems. Assist in designing and implementing operating systems, policies and procedures. Exercise good judgment, flexibility, creativity and sensitivity in response to changing situations. Work independently with minimal supervision; organize and prioritize work activities independently. Communicate clearly and concisely, both orally and in writing. Establish, maintain and foster positive and harmonious working relationships with those contacted in the course of work. EXPERIENCE/TRAINING/EDUCATION Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Accounting Technician:

One year of technical and clerical accounting experience. High School graduation or G.E.D equivalent is required. Some technical accounting coursework or training is desirable. Senior Accounting Technician:

Two years of professional governmental accounting and auditing experience. Equivalent to 60 semester units of related college course work or an Accounting Certificate equivalent to a least 26 semester units from an

accredited college or university,

and

equivalent two years of responsible accounting experience including personal computers using MS Word and spreadsheet programs. LICENSE/CERTIFICATE Possession of, or ability to obtain an appropriate valid California driver’s license.

PHYSICAL ACTIVITIES AND REQUIREMENTS:

Ability to work in a standard office environment requiring prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, crouching and stooping in the performance of daily activities. Movements frequently and regularly require using the wrists, hands and fingers to operate computers and office equipment. Occasional overtime, weekend and/or evening work may be required. Ability to hear and convey detailed or important instructions or information verbally and accurately. Average visual acuity to prepare and read documents. Ability to communicate with both the public and co-workers in a clear and concise manner. Adapt to standard office sounds generated by office equipment as well as standard noise levels resulting from communication with co-workers and the general public. APPLICATION AND SELECTION PROCEDURE: An official City of Stanton on-line job application must be filled out in its entirety. Applications may be accompanied by a resume describing experience, education and training in relation to the requirements of the position, however resumes will not be accepted in lieu of a City employment application.

All applications will be reviewed and only those candidates determined to be

most qualified

on the basis of experience and education, as submitted, will be invited to participate in the selection process. The selection process may include, but is not limited to oral interview and/or written exams and oral presentations. Successful candidates will be placed on the employment eligible list from which hires may be made. The list is valid for up to one year, unless exhausted sooner. Once an employment offer has been made, all candidates will participate in a confidential background investigation, have their fingerprints reviewed by the Department of Justice and be required to take a pre-employment medical exam which may include a drug and alcohol test prior to employment.

The City of Stanton is an Equal Opportunity Employer. All applicants will be considered regardless of race, color, religion, sex, national origin, age, marital or veteran status, disability, genetic status or any other legally protected status. #J-18808-Ljbffr