Receptionist- Irvine CA

4 days ago

Irvine, United States Ultimate Staffing Full time

Position: Receptionist (Temp-to-Hire)

Location: Irvine, Ca 92618

Start Date: Immediate interviews and start date available

Requirements: 2 + years administrative experience as a receptionist

Pay: $21-23/hour

Job Description

Summary:

As the Receptionist, you will be the first point of contact for our client, managing a multi-line telephone system, welcoming visitors, and performing essential administrative duties to support the team's efficiency.

Key Responsibilities

  • Phone & Communication:
    • Answer and direct incoming calls, screen caller purposes, and forward to the appropriate personnel or department.
    • Retrieve and forward voice mail messages, take and relay messages, or transfer calls to voice mail when team members are unavailable.
    • Provide general information about the organization, including address, directions, and other relevant details.
  • Visitor Management:
    • Greet and announce on-site visitors, determine the purpose of their visit, and monitor visitor access, issuing passes as needed.
  • Mail & Deliveries:
    • Sort, receive, and route incoming mail and publications; complete end-of-day UPS forms.
  • Office Administration:
    • Maintain and order office and break room supplies, restock storage and supply rooms.
    • Handle faxes, including sending, receiving, and distributing them to relevant team members.
    • Accept payments for services or products.
  • Document Preparation:
    • Create and print memos, reports, correspondence, and other necessary documents.
    • Perform clerical duties including filing, photocopying, and document collation.

Qualifications

Language & Communication Skills:

  • Competent in reading and interpreting documents such as safety guidelines and procedures.
  • Effective verbal communication, able to present information clearly to clients, affiliates, and team members.
  • Strong written skills for drafting correspondence and reports.

Computer Skills:

  • Proficiency in Microsoft Word, Excel, and Outlook.
  • Familiarity with UPS World Ship and Mitel Business Telephone System.

Other Requirements:

  • Exceptional organizational and multitasking abilities.
  • Professional demeanor, reliable, and courteous.
  • Ability to work both independently and collaboratively in a team setting.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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