Office Manager

5 days ago

Needham, United States Alarm.com Full time

The Office Manager for Building36 ensures that all Building36 employees are supported and have the resources needed to do their jobs effectively. They'll also ensure that Building36 company culture and standards are reflected in the office space and in the level of customer service provided to all employees and guests.

RESPONSIBILITIES
The Office Administrator's primary job responsibilities will include:

  • Offering outstanding customer service, both written and verbal to our customers (internal and external).
  • Responding/resolving employee requests for facilities/administrative support.
  • Facilitate new employee onboarding and IT requests.
  • Ensure workspaces, conference rooms, and common areas are well-maintained and fully operational.
  • Manage facility service vendors relationship and onsite repair/service schedules.
  • General upkeep of common/public areas, and conference rooms, ensuring supply levels and equipment operation are satisfactory.
  • Working closely with Facilities projects such as moves, small renovations, and daily tours to ensure the office is in great condition.
  • Other projects as assigned frequently include filing, mailing, shipping, copying, etc.
  • Facilitating meetings by maintaining conference room schedules and tidying conference rooms.
  • Assisting with filing expense reports.
  • Mailing invoices, checks, and other correspondence.
  • Ensuring cost-effective procurement of office supplies to meet the needs of the employee base.
  • Assist with on-boarding and off-boarding duties as needed.
  • Facilitate logistics of internal team meetings. Working with local hotels and restaurants to meet the needs of our team meetings.
  • Generally, in-office Monday to Friday, 10:00 AM - 2:00 PM, with flexibility as needed
  • Other duties as assigned.
REQUIREMENTS
  • A self-starter with the ability to prioritize competing requests.
  • Outstanding interpersonal, communication, and customer service skills including a flexible and positive attitude.
  • A very high degree of personal integrity including the ability to manage sensitive or confidential information.
  • Strong organizational skills and the ability to manage multiple processes and priorities at once.
  • Strong technical skills including proficiency in Outlook, Excel, and Word, as well as proficiency using standard office equipment such as a copier, postage machine, fax, printer, and postage station.
  • Ability to communicate orally and in writing, in a clear and concise manner.
  • Ability to adapt to changing work requirements
WHY WORK FOR ALARM.COM?
  • Collaborate with outstanding people: We hire only the best. Our standards are high and our employees enjoy working alongside other high achievers.
  • Make an immediate impact: New employees can expect to be given real responsibility for bringing new technologies to the marketplace. You are empowered to perform as soon as you join the Alarm.com team
  • Gain well rounded experience: Alarm.com offers a diverse and dynamic environment where you will get the chance to work directly with executives and develop expertise across multiple areas of the business.
  • Focus on fun: Alarm.com places high value on our team culture. We even have a committee dedicated to hosting a stand-out holiday party, happy hours, and other fun corporate events.
  • Alarm.com values working together and collaborating in person.

COMPANY INFO

Alarm.com is the leading cloud-based platform for smart security and the Internet of Things. More than 7.6 million home and business owners depend on our solutions every day to make their properties safer, smarter, and more efficient. And every day, we're innovating new technologies in rapidly evolving spaces including AI, video analytics, facial recognition, machine learning, energy analytics, and more. We're seeking those who are passionate about creating change through technology and who want to make a lasting impact on the world around them.

For more information, please visit www.alarm.com.

Alarm.com is an Equal Opportunity Employer

In connection with your application, we collect information that identifies, reasonably relates to or describes you ("Personal Information"). The categories of Personal Information that we may collect include your name, government-issued identification number(s), email address, mailing address, other contact information, emergency contact information, employment history, educational history, criminal record, and demographic information. We collect and use those categories of Personal Information about you for human resources and other business management purposes, including identifying and evaluating you as a candidate for potential or future employment or future positions, recordkeeping in relation to recruiting and hiring, conducting criminal background checks as permitted by law, conducting analytics, and ensuring compliance with applicable legal requirements and Company policies. By submitting your application, you acknowledge that we may retain some of the personal data that you provide in your application for our internal operations such as managing our recruitment system and ensuring that we comply with labor laws and regulations even after we have made our employment decision.

Notice To Third Party Agencies:
Alarm.com understands the value of professional recruiting services. However, we are not accepting resumes from recruiters or employment agencies for this position. In the event we receive a resume or candidate referral for this position from a third-party recruiter or agency without a previously signed agreement, we reserve the right to pursue and hire those candidate(s) without any financial obligation to you. If you are interested in working with Alarm.com, please email your company information and standard agreement to RecruitingPartnerships@Alarm.com

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